לוח משרות דרושים מנהל אדמיניסטרטיבי משרה מלאה

Were looking for an Office Manager to own the day-to-day office operations while actively contributing to employee experience and wellbeing. The role supports the business by creating a workplace that is functional, welcoming, and culture-driven, and offers hands-on involvement in a variety of HR and EX projects.

You will report to the Employee Experience & Spaces Manager and work closely with partners across the organization. This is a full-time, on-site role.

What Youll Actually Do:

Manage daily office operations across all areas - reception, kitchen, meeting rooms, supplies, deliveries, and maintenance.
Own vendor relationships (food, cleaning, supplies, maintenance, etc.), including sourcing, negotiation, and ongoing management.
Ensure the workspace is organized, functional, and inspiring - through daily maintenance and projects like seating plans and space improvements - supporting business needs and company culture.
Serve as the main point of contact for employee requests and office-related needs.
Support HR processes, including onboarding and offboarding, to ensure positive employee experience.
Support Employee Experience initiatives - from events and activities to Happy Hours and other culture-building efforts.
Support travel logistics, including booking flights and accommodations.
Manage and track the office and Employee Experience budget, including planning, monitoring expenses, and identifying cost-effective solutions.

we are looking for a Personal Assistant.
What will you do?
Manage Executive calendars and coordinate meetings
Make travel arrangements and handle expenses
Organize agendas and materials for meetings
Provide full administrative support and assistance to Executive and their department
Additional projects/activities as needed

Were looking for a highly organized and people-oriented Personal Assistant to provide personalized support to our Executive team.

This role focuses on task tracking, coordination, and personal assistance.

Please note this in an On-site role from our TLV office

What you will do
Assist our CEO with personal and day-to-day support needs
Track tasks and follow up on action items to ensure execution
Support executive team members with administrative and logistical tasks
Help coordinate personal errands and scheduling as needed
Maintain ongoing communication while ensuring discretion and confidentiality
Manage executive offsites in Israel and abroad

The Executive Assistant & Office Coordinator is a hybrid position designed to support CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere.

This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support

Full ownership of the CEOs complex calendar, prioritization, and scheduling.
Gatekeeping and managing incoming requests, ensuring the CEOs focus and time are protected.
Preparation and coordination of meetings, including room setup, materials, and guest hosting.
Coordination of business travel: flights, accommodation, ground transportation, itineraries.
Monitoring follow-ups and ensuring action items are completed by relevant parties.
Managing communication flow on behalf of the CEO when required.
Providing day-to-day logistical and administrative support.
Office Coordination

Serving as the main point of contact at the office reception area.
Greeting guests, candidates, partners, and visitors in a professional manner.
Coordinating meeting rooms, ensuring availability and readiness.
Providing administrative support to the Office Operations Manager when needed.
Assisting with light purchasing, office supplies, and logistics.
Ensuring order, structure, and a smooth daily operational rhythm across the office.

looking for a highly organized, proactive, and detail-oriented Operations Manager to take ownership of all day-to-day operational activities This role is essential to keeping the company running efficiently and ensuring a positive, smooth experience for all employees and visitors.

You will be responsible for managing the office environment, supporting employees and their wellbeing, coordinating vendors, and assisting with onboarding and offboarding. You will report directly to the Head of Operations and work closely with Finance, HR, IT, and all other teams.

This is a hands-on, fast-paced position for someone who loves structure, takes initiative, and solves problems before anyone notices them.

Working Hours: 08:30-17:30. On-site presence required (no hybrid option).

Responsibilities

Office Operations

Maintain the overall office environment, including cleanliness, organization, supplies, and equipment.
Manage parking arrangements, building access, meeting rooms, and office logistics.
Handle all purchases: office supplies, kitchen and food items, equipment, and materials.
Greet and host visitors, candidates, and partners.
Employee Support

Provide day-to-day administrative support to employees.
Coordinate IT-related requests with internal and external teams.
Prepare workstations, supplies, and equipment for new employees.
Employee Wellbeing

Take ownership of employee wellbeing and the overall employee experience.
Plan and run fun, engaging team activities such as happy hours, company events, holiday celebrations, and team gatherings.
Onboarding & Offboarding

Lead the administrative onboarding process for new hires.
Ensure all equipment, access, and documents are ready on their first day.
Manage offboarding procedures including equipment collection and access removal.
Vendor Management

Manage relationships with cleaning, maintenance, office supplies, and other service providers.
Coordinate deliveries, repairs, and recurring services.