לוח משרות דרושים מנהל אדמיניסטרטיבי עבודה זמנית

we are a fast-growing medical device company focused on the development, manufacturing and commercialization of innovative devices for endovascular interventional procedures. We are seeking an Office Manager (temporary position for maternity leave coverage) to play a key role in ensuring smooth day-to-day operations and providing high-quality service to all employees. Location: Yokneam, Israel Position Scope: 80% position, on-site daily, (5 days a week).
?Scope & Responsibilities?Administrative Management:
* Provide professional administrative support and high-quality service to company employees.
* Manage daily office administrative activities and workflows.
* Greete visitors, address their inquiries, and guide them to the appropriate contacts.
* Assist employees visiting from other sites with hotel accommodation and transportation arrangements.
* Support the onboarding process for new hires, including setting up workspaces and coordinating necessary equipment.
* Manage company mobile phone and leased vehicle operations. Office Maintenance: Manage office supplies, groceries, and office equipment.
* Supervise the cleaning staff.
* Address office maintenance issues promptly and source appropriate solutions as needed. Shipments & Logistics:
* Manage local and international shipments via courier platforms and customs authorities.
* Coordinate and process customer product shipment orders using the ERP system.
* Manage customer correspondence related to orders and deliveries, including order confirmations, delivery updates, and customer requests.
* Provide customer service within the logistics process, including order follow-up, shipment tracking, and resolving delivery-related issues.
* Handle import/export processes in coordination with freight forwarders and relevant local or international authorities.
* Oversee domestic and international shipping operations, including coordinating pickups, tracking shipments, and supporting customs clearance. Executive Support:
* Provide administrative support to the CEO and CFO, including preparation for board meetings and coordination of investor visits.

We are looking for an Office Manager & Welfare Operations (maternity leave replacement) to join our team. This is a full-time position, 5 days a week, on-site. Alice supports a hybrid work model, and our offices foster a space that encourages collaboration, productivity, and employee well-being. This role combines hands-on office management with operational support for employee welfare initiatives. We’re looking for someone who thrives in a fast-paced, ever-changing environment, loves to execute, and is genuinely passionate about employee welfare. This is a hands-on role for someone who enjoys supporting projects, managing logistics, and making things happen.
What You’ll Do Office Management – Ramat Gan (Primary Responsibility)
* Oversee day-to-day office operations and ensure smooth functionality
* Manage vendors, suppliers, facilities, and service providers
* Work closely with Finance, IT, and Operations
* Manage budgets, logistics, bookings, and office systems
* Ensure the office environment supports employees’ daily needs Remote Office Support – London (Secondary Responsibility)
* Provide ongoing remote operational support to the London office
* Coordinate vendors and office needs remotely
* Help streamline processes and maintain operational alignment across locations Employee Welfare Operations (Support Role)
* Support the planning and execution of employee welfare initiatives
* Handle logistics for happy hours, holiday gifts, celebrations, and milestone events
* Assist in coordinating wellness activities (mental health programs, volunteering, etc.)
* Manage suppliers, budgets, and operational aspects of welfare activities

About Alice:
Alice is the leading provider of security and safety solutions for online experiences, safeguarding more than 3 billion users, top foundation models, and the world’s largest enterprises and tech platforms every day. As a trusted ally to major technology firms and Fortune 500 brands that build user-generated and GenAI products, Alice empowers security, AI, and policy teams with low-latency Real-Time Guardrails and a continuous Red Teaming program that pressure-tests systems with adversarial prompts and emerging threat techniques. Powered by deep threat intelligence, unmatched harmful-content detection, and coverage of 117+ languages, Alice enables organizations to deliver engaging and trustworthy experiences at global scale while operating safely and responsibly across all threat landscapes.