Required Office Manager.
Create, manage, oversee and monitor various administrative procedures (including, but not limited to, Greenhouse, Bamboo, 15five, etc).
Provide a high level of administrative support and strategy ensuring quality and professionalism with every interaction - especially in regards to candidate experience.
Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports, presentations, invoices, correspondence, tables, charts, files, etc.).
Engage in certain aspects of the recruiting process (e.g. posting jobs, coordinating/scheduling interviews, etc.).
Assist the HR team with employee on-boarding and off-boarding procedures including ordering of hardware, travel arrangements, office keys, business cards, and additional ad-hoc projects.
Use extensive knowledge of internal business practices and priorities to proactively respond to daily issues and request.
Assist with planning of client or internal meetings, webcasts, conference calls, off-sites, etc., including scheduling and communication, maintaining information and preparing and distributing required material.
Contribute to the creation and stewardship of culture and ethos, both internally and externally in office + off-site.
Coordinate and efficiently make administrative arrangements for staff meetings, lunches, conferences, team building activities, celebrations, etc.
Research price, purchase, and monitor inventory of office supplies after competitive quotes have been thoroughly analyzed and duly approved.
Other ad-hoc responsibilities as needed by leadership + HR team.
Organize the office layout and order stationery and equipment
Maintain a positive attitude and promote teamwork.
Requirements:
Minimum of 1-3 years experience in Human Resources, Administration, or Office Management.
Stellar interpersonal skill including excellent communication skills including the ability to communicate clearly, professionally, both verbally and written and at a level suitable for a variety of audiences.
Excellent listening skills, inquisitive, positive, team-oriented and enthusiastic approach.
Strong business acumen, including strong problem-solving skills, critical thinking, and self-initiative.
Ability to work in a multi-disciplinary team setting in a fast-paced environment.
Ability to multi-task and efficiently manage time and prioritize.
Demonstrated ability to work independently with little or no guidance and work fluidly across internal and external cross-functional teams.
A drive and hunger to work in a fast-paced environment.