לוח משרות דרושים ניהול משרד בתל אביב יפו

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.



Responsibilities & Scope of Role



Front Desk & Guest Experience



Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.

Office Operations & Welfare



Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.

Meetings, Travel & Logistics



Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.

Employee Support & HR Coordination



Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

Office Manager This is a significant role that serves as the face of the company and includes all aspects of office management, CEO calendar management, company appearance, and support for administrative activities, including employee welfare, finance, and more.

Office Management and Administration Coordinating meetings, conference rooms, and tracking availability.
Hosting meetings: refreshments, beverages, and overall appearance.
Onboarding new employees - issuing Cibus cards, time-tracking system access, employee ID cards, business cards.
Coordinating international travel (flights, hotels, insurance, etc.).
Responsibility for the cleaning company and overall office appearance.
Responsibility for office food procurement, office supplies, and inventory management.
Personal Assistant to the CEO and Management Managing the CEOs calendar.
Coordinating meetings and schedules.
Preparing materials and following up on execution.
Responsibility for preserving and commemorating the legacy of 7.10.
Responsibility for Employee Welfare Activities (In collaboration and coordination with the VP of HR).
Initiating and producing company events, organizing Happy Hour,
Holiday gifts and ongoing employee gifts (holidays, births, birthdays, etc.).
Support for the Finance Department Assisting with various payments (municipal taxes, electricity, etc.).
Working with various suppliers.
Bank transfers and more.
Liaison with the Ministry of Defense (MOD) Administrative handling of various matters (with an emphasis on security clearances) מול the different MOD bodies, in cooperation with the companys Security Officer
Entry permits to institutions in Israel and abroad.
Coordination of security background checks.

Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.

Required Office Manager
Job Description
As part of the role, you will sit in the front desk reception and will come to the Office ,located in Ramat Hahayal, Tel - Aviv, 5 times a week.
As we work towards efficiency and quality, we need an out of the box, creative, process-oriented soul to help support our teams as they grow.
Responsibilities:
Serve as the point person for maintenance, mailing,cleaning company, shopping, supplies, equipment, bills, and errands.
Organize office operations and procedures.
Coordinate with IT department and procurement department on all office equipment.
Working with the Finance department to process invoices, purchase orders, and track receipts.
Provide general support to visitors, and candidates.
Partner with HR to maintain office policies as necessary and support welfare activities.
Supporting new employees onboarding and departure process.
Managing meeting rooms reservations and assisting with scheduling meetings and appointments.

As an Office Manager, you will play an incredibly important role in setting up and maintaining the new Tel-Aviv office of our fast-growing company.
In this position, you will be working closely with the companys offshores accounting, legal, HR teams and managing all site administration.
Please note: This is a full-time on-site position at our Tel Aviv office, 4 days a week.
What will you do:
Own and manage all daily operations of the Tel Aviv office, ensuring smooth functioning and a positive work environment.
Be the face of the office, sitting at the front desk, welcoming employees, visitors, candidates, and suppliers, and making sure everything runs smoothly
Manage vendors and service providers - from initial engagement to ongoing improvements, negotiating terms, and building strong relationships.
Support onboarding and HR administration - work with our offshore HR team to manage employee onboarding/offboarding and training, ensuring a smooth and positive start.
Plan and operate welfare activities - including happy hours, team events, and office celebrations to enhance employee engagement.
Oversee office maintenance and logistics - manage purchasing of office equipment and supplies, IT support, kitchen, and other on-demand needs.
Manage budgets and finances - including petty cash, credit card reports, invoice payments, and procurement.
Coordinate office systems - manage seating arrangements and visitor management to ensure a professional and organized office experience.
Take ownership of ad-hoc projects and requests as they arise, contributing to a flexible and dynamic startup environment.

we are looking for an experienced Office Manager with proven experience in employee wellbeing to own office operations while leading and supporting Employee Experience initiatives across the organization. This role requires full time presence in the office, five days per week.
What will you do:

* Oversee daily office operations and administrative procedures
* Manage office supplies, vendors, equipment, and ongoing maintenance
* Ensure a well organized, safe, and welcoming work environment
* Take ownership of employee wellbeing and office experience initiatives
* Plan and support wellbeing activities, team events, and engagement routines
* Serve as a primary point of contact for employee day to day needs
* Coordinate onboarding and internal activities from an office experience perspective
* Work closely with HR, Finance, and leadership on operational and wellbeing related needs

About Us:
we are a leader in threat detection and response, designed to simplify security for organizations of all sizes. Our mission is to empower lean security teams and their partners with an AI-powered, unified platform that autonomously detects, protects, and responds to threats - backed by 247 security experts. With a Partner First mindset, we focus on helping customers and partners stay protected, operate confidently, and achieve their goals. Our vision is to give every organization true cybersecurity peace of mind, providing fast, accurate protection without the noise or complexity.

Were looking for a highly organized, proactive, and service-oriented Office Manager to oversee all administrative operations for our beautiful facilities on the 55th & 56th floors of Azrieli Sarona tower. This is a pivotal role responsible for overseeing the daily operations of our office, ensuring everything runs smoothly and efficiently. The Office Manager will serve as the primary point of contact for office-related matters and will play a key role in creating a welcoming and well-functioning work environment for employees and guests.
Full-time position, 5 days a week: 09:00 - 18:00 on site
Responsibilities:
Oversee front desk operations
Manage administrative processes, including scheduling meetings and supporting internal events
Supervise general office organization, cleanliness, and maintenance
Serve as the go-to person for employee queries regarding office logistics, supplies, and vendor coordination
Manage relationships with service providers (e.g., maintenance, cleaning, delivery, security)
Monitor office inventory and place orders for supplies as needed
Travel management for employees, including flight and hotel arrangements, insurance, and expense reports.
Collaborate with HR and Finance teams for onboarding, equipment distribution, and office budgeting when relevant
Assist in budget preparation and monitor office expenses to ensure cost-effectiveness.