לוח משרות דרושים ניהול משרד בתל אביב יפו

Required Executive Assistant Office Manager
We build peer groups, organizations, families, and teams that PERFORM. We enhance team performance and agility by creating cultures of open communication, collaboration, harmony, human connection, and authenticity. Our facilitators operate both locally and internationally, utilizing various tools for group facilitation, management, conflict resolution, emotional intelligence development, and more.
We are looking for our new Executive Assistant & Office Manager who will take full ownership of all administrative aspects of the organization, ensure smooth and optimal client pipeline management, and join our mission to bring individuals and groups into inner alignment and interpersonal harmony.
Responsibilities-
Client Management- Supporting clients directly as the go-to person for all needs, including daily administration, calendar management, project coordination, and preparing presentations and documents.
Accounting Management- Client billing, feedback collection, travel reports, and expense management.
Supports organizational projects, including writing proposals, diagnostic interviews, organizational reports, and developing material for clients.
Personal Management- Supporting the executive team's ongoing needs.
Final Words- This is not a usual workplace. We are a family-owned boutique firm, and our business is to take family communication and dynamics to the next level of openness and authenticity, so get ready to GROW with us and with our clients.
Its a unique opportunity to work closely with world-renowned business leaders and companies and gain experience and knowledge from one of the leading firms in Israel in the field of change management.

We are looking for an Administration & Office Manager and executive team assistant to provide exceptional administrative support to our company and executive team to ensure the smooth operation of our office environment. to supervise the company's daily support operations and plan the most efficient administrative procedures.
A great administration manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.
Responsibilities:
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Proactively manage the executive's calendar, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
Prepare comprehensive meeting agendas, materials, minutes, and follow up on action items.
Organize and maintain executive files, both physical and digital, ensuring confidentiality and accessibility.
Coordinate special projects and events as directed by the executive.
Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities, tradespersons and vendors
Financial processes - work with the financial and accounting departments
Assist with onboarding new employees, helping them with workspace setup, technology access, and company procedures.
Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.