לוח משרות דרושים אדמיניסטרציה בתל אביב יפו, לחיפוש זה נמצאו 745 משרות

About the position This full-time position is based at Mindspace Beyond, our new flagship location in the Tel Aviv–Givatayim area, and reports directly to the Site Manager. As a Front Desk Associate, you’ll be one of the first faces people meet when they enter Beyond and a key part of creating the premium, welcoming experience we want every member and guest to feel from day one. You’ll own the day-to-day reception experience, welcome members and visitors, support administrative and operational tasks, and work closely with the Community and Operations teams to make sure the space runs smoothly. Joining Beyond at its launch also means being part of something new — helping us establish the service standards, atmosphere and member experience of one of Mindspace’s most exciting new locations. Responsibilities Manage the front desk during operational hours, creating a warm, professional and welcoming experience. Serve as the first point of contact for members, guests and visitors at Beyond. Welcome and assist members and guests, answer questions and direct them throughout the space. Support the opening and launch of Beyond, helping establish smooth front-desk routines and service standards from day one. Handle day-to-day administrative tasks including mail, deliveries, supplies and office equipment. Support member onboarding and other community-related activities. Work closely with the Community and Operations teams to ensure a seamless member and guest experience. Respond to member requests and issues quickly and professionally. Coordinate with Facilities, maintenance teams and vendors when needed. Help maintain an organized, polished and professional reception and common-area environment. Support community events and on-site activities when needed.

At AGEERA, we operate in todays hottest, most exciting, and challenging market alongside the industrys leading minds, and we are seeking an Office Operations Manager & Executive Assistant to serve as the beating heart and operational engine of our Tel Aviv headquarters. This role is designed for a professional thriving in a dynamic environment, working closely with senior executive management, managing complex calendars with high-priority handling, and leading precise, flawless office operations.


Responsibilities:
1. Complex Calendar Management & Executive Support: Dense & Complex Calendar Management: Independently plan, coordinate, and prioritize executive schedules, arrange strategic meetings, and resolve scheduling conflicts in real time. Operational Partnership & Confidentiality: Provide ongoing administrative support to executive leadership and handle sensitive matters with absolute discretion. 2. End-to-End Office Operations & Management: Maintenance & Office Appearance: Full responsibility for office presentation and daily operations - managing cleaning services, maintenance contractors, and resolving facility issues. Procurement & Vendor Management: Sourcing vendors, managing ongoing supplier relationships, maintaining office inventory, and procuring supplies and equipment. 3. Global Travel Logistics Management: End-to-End Travel Logistics: Full coordination of business travel for executives and team members (flights, hotels, ground transportation, car rentals, and conference registrations). 4. Operational Projects & Technological Support: Special Project Management: Leading complex office projects, including logistical preparations and overseeing office relocation projects as needed. Operational Onboarding: Managing the logistical aspects of onboarding new employees (equipment, permissions, and workspace setup). Software & Tech Tools: Utilizing advanced office management software incorporating AI tools to streamline and enhance daily workflows. Financial Support: Administrating issues