Were looking for an Executive Assistant to the General Manager to provide proactive, high-level support to our leadership in a dynamic and fast-paced environment. Youll act as a key partner to the GM, ensuring smooth coordination across schedules, meetings, and projects. This role requires exceptional organizational and communication skills, discretion, as well as the ability to anticipate needs and adapt quickly.
Location & Work Type: This full-time position requires attendance in our Jerusalem office 4 days a week and allows work from home 1 day a week.
What Youll Actually Be Doing
Calendar Management: Manage the GMs dynamic calendar; schedule appointments and coordinate meetings across multiple time zones to optimize time management and prioritization.
Travel Arrangements: Coordinate international travel, including flights, accommodations, and itineraries, ensuring smooth logistics.
Communication: Act as a liaison between the GM and internal/external stakeholders through clear, professional communication, both in English and Hebrew. Build productive relationships with teams in our US based parent company.
Documentation and Reporting: Prepare and edit reports, relevant company procedures, presentations, documents and occasional speeches for the GM, ensuring accuracy and consistency. This includes filing GM expense reports.
Meeting Support: Attend meetings, take minutes, and track action items to ensure follow-through.
Project Coordination: Support special projects and initiatives assigned, including operations, logistics, research, data analysis, and project management.
Office Management Support: Collaborate with the Operations team on ongoing office needs and requests.
Leadership Support: Provide limited support to Israel management team as well as US executives visiting Israel.
Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.
Requirements: Who You Are
A proactive and detail-oriented professional who can anticipate the GMs needs and provide seamless support. You have exceptional communication skills, discretion, and the ability to handle confidential information with the utmost professionalism. Youre adaptable, organized, and capable of managing multiple tasks simultaneously while staying one step ahead in a dynamic environment.
What You Bring to the Table
4+ years of professional experience in a people-facing role, preferably in a tech or fast-paced environment
2+ years of experience supporting top-level executives
2+ years of experience in general office management
Tech-savvy with proficiency in Microsoft Office Suite
Flexibility and adaptability in a rapidly changing work environment
Excellent written and verbal communication skills in Hebrew and English
Ability to view challenges as opportunities for growth
Strong attention to detail and problem-solving skills
Resourceful, proactive, and positive with a can-do attitude
Team player with high motivation, dedication, and commitment
Exceptional organizational and time management abilities
Proven discretion and understanding of confidentiality
This full-time position requires attendance in our Jerusalem office 4 days a week and allows work from home 1 day a week.
This position is open to all candidates.