דרושים » אדמיניסטרציה » Admin & Employee Experience Specialist

We are looking for an organized, proactive, and people-oriented Office Manager & Employee Welfare to join our team. This role combines office management and employee welfare, with responsibility for ensuring a well-organized, positive, and engaging workplace.

The ideal candidate is highly organized, service-oriented, hands-on, and enjoys working with people while managing multiple tasks and priorities in a fast-paced environment.

Responsibilities:

Office Management

Manage the day-to-day operations of the office and ensure a well-organized, welcoming, and productive work environment.
Manage relationships with office suppliers, vendors, and service providers.
Handle office supplies, equipment, inventory, and maintenance.
Coordinate repairs, cleaning, catering, and other office services.
Manage office-related purchases, invoices, and expenses.
Coordinate meetings, events, and internal office activities.
Ensure the office is maintained to a high standard at all times.
Support employees with day-to-day office-related needs and requests.
Employee Welfare

Own and manage employee welfare activities and initiatives throughout the year.
Plan and coordinate company events, team activities, celebrations, holidays, and employee engagement activities.
Manage employee gifts, birthdays, milestones, and special occasions.
Develop creative initiatives to improve employee satisfaction, engagement, and overall workplace experience.
Gather employee feedback and proactively identify opportunities to improve the employee experience.
Coordinate catering, snacks, lunches, and other employee perks.
Manage office celebrations and company-wide activities.
Work closely with management to plan and execute employee engagement and welfare initiatives.

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.

As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.


Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

We are looking for a highly organized, proactive, and execution-oriented Executive Assistant & Project Manager to support our COO.
This is a unique hybrid role combining executive support and project management. You will work closely with the COO, participate in key meetings, drive follow-ups and action items, and take ownership of projects and initiatives across the organization.
The ideal candidate is someone who doesnt wait to be told what to do. You take ownership, keep track of details, follow up, connect the dots, spot whats missing, and make sure things keep moving forward.
Responsibilities
-Work closely with the COO on his day-to-day priorities and activities.
-Participate in meetings, take notes, summarize key decisions, and define clear action items.
-Own the follow-up process after meetings and ensure commitments are completed.
-Track priorities, deadlines, and open tasks for the COO.
-Prepare summaries, presentations, and materials as needed.
Project Management
-Manage cross-functional projects from planning through execution.
-Build timelines, track milestones, and ensure deadlines are met.
-Coordinate between teams and stakeholders and drive projects forward.
-Identify blockers, follow up with relevant stakeholders, and proactively resolve issues.
-Provide regular updates on project status and open items.
-Take ownership of ad-hoc projects and initiatives from start to finish.

we're a global leader in smart energy technology, with over 3,000 employees, offices in 34 countries, and millions of installations worldwide. Our innovative solutions include solar inverters, battery Storage, backup systems, EV charging, and AI-based energy management. We're committed to making clean, green energy the primary power source for homes, businesses, and beyond. With the growing demand for electricity, the need for smart, clean energy sources is constantly rising. we offer amazing opportunities to develop your skills in a multidisciplinary environment, covering everything from research and development to production and customer supply. Work with talented colleagues, tackle exciting challenges, and help create a sustainable future in an industry that's always evolving and innovating. Join us and be part of a company that values creativity, agility, and impactful work. We are looking for a Management Assistant to serve as a personal assistant for the companys management. What will you be doing:
* Ongoing work with the executive staff in a pressure environment
* Coordination of business trips and agendas
* Managing external visits and guests to the company
* Front desk tasks and administrative services
*  Coordinate operations and ensure schedules and objectives are met
* Assist the administration team with team tasks
Country:
Israel
City:
Herzliya