דרושים » אדמיניסטרציה » Executive Assistant & Project Manager

We are looking for an exceptional Executive Assistant & People Operations professional to join our People team.
In this role, youll provide dedicated executive support to our CEO while playing a key role in People Operations and the day-to-day employee experience. Youll work closely with the HR Manager and Office Manager to help ensure smooth business operations, support employees throughout their journey, and contribute to a positive, well-organized workplace.
This is a hands-on, dynamic role for someone who enjoys balancing executive support, people-focused responsibilities, and office operations in a fast-paced global environment.
If youre highly organized, proactive, resourceful, and thrive in an environment where no two days look the same, wed love to meet you.
This role is ideal for someone who enjoys variety, loves working with people, and takes pride in keeping both executives and the workplace running smoothly.
Responsibilities
Executive Support
Manage the COOs complex calendar and meetings across multiple stakeholders and time zones.
Coordinate internal and external meetings, ensuring smooth scheduling, follow-up, and execution.
Arrange domestic and international business travel, including flights, hotels, transportation, and itineraries.
Track action items and proactively follow up with stakeholders to ensure timely execution.
Prepare meeting materials, presentations, and supporting documents when needed.
Provide day-to-day executive and administrative assistance, helping manage priorities and keep a busy schedule running smoothly.
Anticipate needs, solve problems proactively, and maintain a high level of professionalism, discretion, and organization.
People Operations & HR Administration
Coordinate employee onboarding and offboarding processes.
Assist the HR Manager with day-to-day HR administration and People Operations activities.
Maintain employee documentation and support HR processes throughout the employee lifecycle.
Coordinate employee experience initiatives, including birthdays, holidays, gifts, recognition programs, and company events.
Coordinate interview schedules, prepare meeting rooms, and ensure an outstanding candidate experience.
Welcome candidates, visitors, business partners, and guests, creating a professional and welcoming experience.
Office Operations
Partner closely with the Office Manager to ensure the smooth day-to-day operation of the office.
Coordinate employee travel arrangements, parking requests, office supplies, and operational needs.
Manage meeting room calendars and assist with meeting logistics.
Provide day-to-day operational support to employees across the organization.

We are looking for an Admin & Employee Experience Specialist to manage the day-to-day operations of our Herzliya office and create a positive workplace experience for approximately 100 employees.

This is a hands-on role covering office operations, vendors, employee wellbeing, events, and business travel. Were looking for someone organized, proactive, service-oriented, and comfortable taking ownership in a fast-paced environment.

This is a full-time, on-site position at our Herzliya Hills office.

Responsibilities
Own the day-to-day operations of the office, including facilities, maintenance, equipment, supplies, and infrastructure.
Manage external vendors and service providers, including sourcing, ongoing communication, negotiations, and cost control.
Serve as the main point of contact for employees on administrative matters and day-to-day office needs.
Plan and execute employee experience and wellbeing initiatives, company events, celebrations, and activities throughout the year.
Manage and monitor office and employee experience budgets in coordination with management and relevant stakeholders.
Identify evolving workplace needs and proactively lead improvements to office operations and the overall employee experience.
Coordinate business travel, including flights, accommodation, and related logistics, as needed.
Support ad hoc operational and administrative projects based on organizational needs.

We are looking for an organized, proactive, and people-oriented Office Manager & Employee Welfare to join our team. This role combines office management and employee welfare, with responsibility for ensuring a well-organized, positive, and engaging workplace.

The ideal candidate is highly organized, service-oriented, hands-on, and enjoys working with people while managing multiple tasks and priorities in a fast-paced environment.

Responsibilities:

Office Management

Manage the day-to-day operations of the office and ensure a well-organized, welcoming, and productive work environment.
Manage relationships with office suppliers, vendors, and service providers.
Handle office supplies, equipment, inventory, and maintenance.
Coordinate repairs, cleaning, catering, and other office services.
Manage office-related purchases, invoices, and expenses.
Coordinate meetings, events, and internal office activities.
Ensure the office is maintained to a high standard at all times.
Support employees with day-to-day office-related needs and requests.
Employee Welfare

Own and manage employee welfare activities and initiatives throughout the year.
Plan and coordinate company events, team activities, celebrations, holidays, and employee engagement activities.
Manage employee gifts, birthdays, milestones, and special occasions.
Develop creative initiatives to improve employee satisfaction, engagement, and overall workplace experience.
Gather employee feedback and proactively identify opportunities to improve the employee experience.
Coordinate catering, snacks, lunches, and other employee perks.
Manage office celebrations and company-wide activities.
Work closely with management to plan and execute employee engagement and welfare initiatives.

we're a global leader in smart energy technology, with over 3,000 employees, offices in 34 countries, and millions of installations worldwide. Our innovative solutions include solar inverters, battery Storage, backup systems, EV charging, and AI-based energy management. We're committed to making clean, green energy the primary power source for homes, businesses, and beyond. With the growing demand for electricity, the need for smart, clean energy sources is constantly rising. we offer amazing opportunities to develop your skills in a multidisciplinary environment, covering everything from research and development to production and customer supply. Work with talented colleagues, tackle exciting challenges, and help create a sustainable future in an industry that's always evolving and innovating. Join us and be part of a company that values creativity, agility, and impactful work. We are looking for a Management Assistant to serve as a personal assistant for the companys management. What will you be doing:
* Ongoing work with the executive staff in a pressure environment
* Coordination of business trips and agendas
* Managing external visits and guests to the company
* Front desk tasks and administrative services
*  Coordinate operations and ensure schedules and objectives are met
* Assist the administration team with team tasks
Country:
Israel
City:
Herzliya

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.

As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.


Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.