דרושים » אדמיניסטרציה » PA to the CEOs & Office Manager

We are looking for a highly organized, proactive, and detail-oriented Office Manager to join our team for a temporary maternity leave replacement position.

This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple tasks simultaneously, and takes ownership of day-to-day office operations.

Location: Herzliya Pituach

Employment Type: Temporary maternity leave replacement

Working Hours: Sunday-Thursday, 09:00-15:00 - 75% position

In this role you will:
Managing complex calendars and scheduling meetings
Coordinating domestic and international
Ordering food, office supplies, and managing ongoing office needs
Working closely with vendors and external service providers
Handling a wide range of administrative and operational tasks : travel arrangements, including flights and accommodations
Supporting employees and management with ongoing office requirements
Managing schedules, timelines, and priorities efficiently
Ensuring smooth day-to-day office operations
Assisting the HR team with planning, coordinating, and executing company events and employee activities.

We are looking for a Personal Assistant to CPO (replacement for long-term maternity leave) to join our team.
As an employee you will:
Manage and coordinate complex executive calendars, working across multiple stakeholders, changing priorities, and a dynamic work environment.
Support leadership meetings with a focus on preparation: coordination of logistics, preparation of materials, and presentations, ensuring readiness, and tracking timelines and deliverables ahead of meetings.
Prepare, consolidate, and coordinate monthly & quarterly reports, and organizational updates.
Provide operational and administrative support to the People unit, including onboarding and employee lifecycle processes and meeting scheduling.
Managing travel arrangements, purchase requests, and procurement activities for the People unit, including vendor management and budget tracking.
Lead employee welfare and engagement initiatives within the People unit, including planning and executing team activities, off-sites, and employee experience programs.
Support recruitment processes for CPO-related roles, including working with recruitment agencies, coordinating interviews, tracking recruitment progress, and supporting candidates throughout the process.
Collaborate with cross-functional teams to drive People-related projects and processes.
Provide ongoing support to employees, managers, and vendors while maintaining strong working relationships and a high service level.

We're looking for a sharp, highly organized Executive Assistant to support our CEO during a maternity leave period, starting in August 2026. About the role As Executive Assistant to the CEO, you'll be the operational backbone of the executive office — managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

This role includes evening shifts (11:00-20:00).

Your Key Responsibilities:

Be the welcoming face , greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

we are looking for a Onshore Construction Representative
Key Accountabilities / Job Responsibilities:
Lead and manage onshore construction and commissioning activities for production assets and capital projects of small & medium scope and complexity.
Provide overall construction management direction, from project planning through execution, commissioning, and close‑out.
Develop and implement construction and commissioning execution plans, procedures, and site execution strategies.
Establish construction methods, procedures, costs, schedules, and resource requirements.
Develop detailed schedules, manpower plans, vendor support requirements, and construction contracting strategies.
Oversee and coordinate construction contractors, subcontractors, and site personnel, ensuring effective execution and alignment with project objectives.
Lead constructability reviews and hazard identification / risk assessment workshops, ensuring risks and safeguards are incorporated into execution plans and work packs.
Implement site safety management systems to ensure all work is performed safely and in compliance with health, safety, and environmental requirements.
Implement quality assurance and quality control processes to ensure construction and commissioning activities meet specified standards and requirements.
Monitor compliance with applicable building codes, regulations, permits, and safety requirements for all onsite and offsite construction activities.
Manage construction budgets and schedules, including progress measurement, reporting, and forecasting.
Identify execution risks and variances, recommend adjustments to construction strategies or schedules, and coordinate changes with the Project Manager, Project Controls Lead, and Site Team.
Lead schedule reviews with the site construction team and drive recovery plans as required.
Select and coordinate tools, materials, equipment, and support services required for construction execution.
Support construction contract development, negotiation, review, and approval.
Ensure Implementation of site document management systems throughout project execution.
Issue regular (weekly / monthly) construction progress and status reports to internal stakeholders.
Manage project close‑out activities, including demobilization of construction and commissioning teams, vendors, and contractors, and completion of documentation close‑out.
Mentor, develop, and lead construction and commissioning team members, fostering strong execution discipline and safety culture.