דרושים » אדמיניסטרציה » Office Manager

We are seeking an Office Manager to cover maternity leave for 7-8 months and join our HR team at our TLV Site.

This is a full-time, on-site position, 5 days a week.

we drive the growth of resilient farms through pioneering technology and a friendly user experience. Our vision is to bring sustainable innovation to growers worldwide. our mission is to build resilient farms by maximizing growers productivity and reducing their operational costs. We equip existing fleets with autonomous technology, an easy-to-use platform, and end-to-end service, supporting their journey to a more profitable and sustainable farm. Together, we will Grow Forward. Are you looking to be part of a team that impacts the world's future every day? Our team does that every day. We are located in TLV driving the growth of resilient farms through pioneering technology and a friendly user experience.

Responsibilities - what youll be doing:

Manage all aspects of office administration, providing support to company employees to ensure smooth operations

Oversee daily office activities, including maintenance, ordering supplies (groceries, office materials), handling deliveries, and managing vendor relationships

Take charge of various administrative tasks related to operations, logistics, and facilities, including vehicle and parking management, shipments, deliveries, travel arrangements, and more

Work closely with the CEO, including managing schedules and coordinating meetings with clients and management

Coordinate frequent travel arrangements using travel agents

Plan and execute employee welfare programs, including company events, holiday celebrations, offsite activities, and employee recognition initiatives (e.g., birthdays and gifts)

Manage all aspects of office life so employees will enjoy a great daily experience in their workplace

Serve as the primary contact for office vendors and service providers, and provide general assistance to visiting guests

Support the management team with scheduling and communication needs

Required Site Operations Associate
Tel Aviv
In-office position (Full-time)
We are using technology to transform transportation around the world. From changing a single persons daily commute to reducing humanitys collective environmental footprint- weve got huge goals.
As a Site Operations Associate, you will own the day-to-day operations of our Tel Aviv office. Based full-time at the front desk, youll serve as the central point of contact, ensuring a seamless and high-quality office experience.
This is a hands-on, independent role where youll balance front-desk responsibilities with operational and administrative tasks, including vendor management, budgeting, and cross-functional coordination.
Were looking for someone highly organized, proactive, and detail-oriented, who can take full ownership and keep the office running smoothly and efficiently.
What Youll Do:
End-to-End Office Management: Own the daily operations of the Tel Aviv site, including front-desk management, inventory, maintenance, and serving as the primary address for all office-related needs.
Budget & Financial Ops: Manage the office budget with precision. You will work closely with the Finance department, overseeing invoices, tracking expenses, and ensuring cost-effective procurement.
Operational Excellence: Maintain and improve administrative best practices. Youll be the bridge between Finance, Legal, HR, and IT to ensure the office infrastructure supports our growth.
Vendor & Supply Chain Management: Negotiate with and manage external suppliers to ensure high-quality service and operational efficiency.
Employee Experience Execution: Lead the logistics and execution of company events and holiday celebrations.

We are looking for a Senior Executive Assistant to provide comprehensive support of key executives. Managing both the professional and personal ecosystem, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries. The role requires navigation between Israel and US operations, involving alternating work hours aligned with both time zones. You will act as the right hand to the executive, deal with complex logistics, managing personal and professional schedules, and interfacing with key internal departments.
Key Responsibilities
Calendar Management: Execute full ownership of both the personal and professional founder's calendars, resolving conflicts proactively and ensuring optimal time management.
Travel & Logistics: Plan and manage intricate domestic and international travel itineraries, seamlessly coordinating both business trips and personal travel (flights, accommodations, transport, and visas).
Vendor & Household Management: Oversee and coordinate external personal and professional service providers, including private drivers, household staff, property managers, and vendors.
Cross-Departmental Collaboration: Partner with the Finance department to streamline expense reports, invoices, and personal/professional billing processes.
Personal & Executive Support: Handle day-to-day personal errands, ad-hoc tasks, and special projects with a high degree of autonomy.
Confidentiality: Maintain the highest level of discretion, integrity, and confidentiality regarding all personal, professional, and corporate matters.

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.