דרושים » אדמיניסטרציה » Office Manager ( Maternity Leave Replacement 7-8 months)

We are Tailor Brands . We built a platform that builds businesses. From launching and managing to growing a business, Tailor Brands is the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses. Our "Guidance Engine" assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard. Through our business-building platform, we’re turning the process of starting, managing, and growing a business into a better experience; we’re simplifying the business journey. At Tailor Brands, we believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business.
About the Role We’re looking for a highly organized, proactive, and service-oriented Office Manager to own and elevate our workplace experience. This role sits at the center of our day-to-day operations, ensuring our office runs smoothly while creating an environment where our people can do their best work. As our Office Manager, ??you’ll be at the heart of our daily life at the office. You will be responsible for end-to-end office operations, from facilities and vendor management to employee experience and internal events. You’ll also partner closely with the HR team to support onboarding, culture initiatives, and overall employee engagement.This is a hands-on role with high ownership and visibility, ideal for someone who thrives in a fast-paced, dynamic environment and enjoys building and improving processes.
What You’ll Do Office Operations & Facilities: Own the day-to-day operational management of the office, ensuring an organized, fully stocked, and welcoming environment. Manage vendors and service providers (food & kitchen, office equipment, maintenance, cleaning services, parking, etc), and maintain all office supplies, inventory, deliveries, and logistics. Manage and track office budgets, ensuring cost-effectiveness and alignment with company priorities. Office Experience: Own the “look and feel” of the office and continuously improve the workplace experience. Serve as the go-to-person for all team members office related needs, ensuring a high-touch, service-oriented, and pleasant working environment. Culture & Wellbeing: Partner with the HR team to ideate and execute world-class employee experience initiatives, from happy hours and holiday celebrations to off-site company events and wellbeing programs. Manage ongoing relationships with vendors related to employee experience (including gifts, food, and perks), and support the planning, sourcing, and distribution of employee gifts and engagement initiatives. Onboarding Experience: Own the physical onboarding experience for new hires, ensuring their first day, from their hardware to their welcome kit, is seamless and memorable. Administrative Support: Manage administrative operations including travel logistics, meeting coordination, and provide support to leadership on ad-hoc operational and administrative needs.

We are looking for a proactive Workplace Operations Team Lead to join us for a maternity leave replacement.
As the lead of our workplace operations, you will be responsible for ensuring our office facilities and workplace experience run seamlessly.
You will lead a small, execution-oriented team while personally staying close to day-to-day operations and logistics.
If youre a natural at getting things done, love guiding others, and want to be the heart of a busy operations team, you belong with us.
Role and Responsibilities
Workplace Ownership: Oversee all office-related logistics, including facilities management, building maintenance, parking, and vendor relations. Youll be the one ensuring our workspace is always functional and inviting.
Daily Operations: Manage day-to-day logistics, office repairs, kitchen operations and office supplies, ensuring our workspace runs smoothly and efficiently.
Service Excellence & Problem Solving: Provide high-quality, responsive support to employees; proactively address real-time logistical issues and unexpected challenges
Welfare & Culture: Plan and execute company events, happy hours, and holiday gifts to maintain a top-tier employee experience.
Travel & Financial Support: Assist employees with travel logistics and support expense reimbursements and related documentation.
Budget & Research: Oversee the workplace budget and conduct benchmark research to ensure cost-effective and high-quality services.
Be the go-to person to all employee needs for their office needs, their welfare activities, and any logistic issue they need help with.

As a Site Operations Associate, you will own the day-to-day operations of our Tel Aviv office. Based full-time at the front desk, youll serve as the central point of contact, ensuring a seamless and high-quality office experience.
This is a hands-on, independent role where youll balance front-desk responsibilities with operational and administrative tasks, including vendor management, budgeting, and cross-functional coordination.
Were looking for someone highly organized, proactive, and detail-oriented, who can take full ownership and keep the office running smoothly and efficiently.
What Youll Do:
End-to-End Office Management: Own the daily operations of the Tel Aviv site, including front-desk management, inventory, maintenance, and serving as the primary address for all office-related needs.
Budget & Financial Ops: Manage the office budget with precision. You will work closely with the Finance department, overseeing invoices, tracking expenses, and ensuring cost-effective procurement.
Operational Excellence: Maintain and improve administrative best practices. Youll be the bridge between Finance, Legal, HR, and IT to ensure the office infrastructure supports our growth.
Vendor & Supply Chain Management: Negotiate with and manage external suppliers to ensure high-quality service and operational efficiency.
Employee Experience Execution: Lead the logistics and execution of company events and holiday celebrations.

Were looking for an enthusiastic, proactive, and hands-on Office Manager & Personal Assistant to join us and become part of the HR Team.
This is a dynamic, high-impact role at the center of the company - where no two days look the same. Youll keep the office running like a well-oiled machine, partner closely with our CEO to keep things moving fast and efficiently, and support the execution of the global employee experience initiatives that make our workplace feel great.
If youre someone who gets things done, anticipates needs before they arise, pays attention to the small details that make a big difference, and thrives in a fast-paced startup environment - wed love to meet you.
What Youll Do:
Own the Office Experience (TLV)
Run the day-to-day operations of the office to ensure everything works smoothly
Manage vendors, facilities, maintenance, deliveries, and all office logistics
Own office inventory, supplies, groceries, and overall workspace vibe
Be the go-to person for anything office-related
Personal Assistant of the CEO
Manage a dynamic calendar, scheduling, and shifting priorities
Coordinate travel (flights, hotels, itineraries) end-to-end
Support Global Employee Experience Execution
Support the execution of employee experience initiatives and events
Handle logistics and hands-on delivery of happy hours, celebrations, and team activities
Assist with onboarding/offboarding logistics and employee moments (gifts, milestones, etc.)

As a Community Associate, youll be the primary point of contact for the Community ! You will report to your building each day to support the Community Management team to achieve the following:
Build a welcoming and collaborative community environment amongst our members through events and building relationships between members!
Ensure that your building is fully operational and processes are running efficiently.
Drive growth and promotion of WeWork-provided service offerings.
Take direction from the Community Lead and the Community Manager to support the Community Team and members as necessary.
All of this while illustrating core values and working towards achieving our mission.

In this role, your responsibilities will Include, but wont be limited to:
Front Desk Management:
- Cover the front desk during the buildings set business hours and be an on-site point of contact, easily located on the member floor or at Community Bar.
- Greet members and guests with a warm and welcoming demeanor.
- Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.
- Ensure building Specific forms are up to date including pet forms, filming requests, bike room requests, etc.
- Keep the front desk clean and organized.
- Notify members of any food deliveries and couriers.
- Answer any questions from members and guests related to the building including way-finding, policies and procedures, community etiquette, etc.

Events and Membership Engagement:
- Provide feedback on programming types (based on member makeup) and evaluate events based on attendance, satisfaction, and impact to the appropriate event team.
- Consistently celebrate members successes and milestones through gifts and notes.
- Distribute all necessary info to promote the event including posting of weekly events posters and individual event posters.
- Ensure building-specific operational requirements are met for each event (elevators, HVAC, etc).
- Input notes into Spacestation or equivalent system about Members.
- Identify and execute opportunities to connect members with each other.
- Know and recommend local restaurants, food delivery services, catering options, team outing venues, post office, shipping center, supply store, etc.

Building Operations and Management:
- Conduct morning walkthroughs to address any issues, Escalating any recurring issues to your manager and/or relevant cross-functional teams.
- Receive, process, sort, and organize all mail.
- Locate and issue post via the regional system to members upon request.
- Keep the mailroom organized and clean.
- Return to Sender for unidentified mail and former member mail after 30 days of no-pick up.
- Ensure courier parcels have all the correct details for scheduled pick-ups.
- Investigate, escalate, and resolve lost packages.
- Track, audit, and organize keys collected and distributed.
- Manage keycard stock and request new inventory as needed.
- Collect keys and key cards upon move-out.
- Review location and how to use each piece of Emergency Equipment.
- Provide support for an automated coffee machine for guests and members.

We are seeking a dedicated and highly organized Personal Assistant to support the CEO. This role is critical in ensuring that the CEO's personal and professional life runs smoothly. The ideal candidate will be proactive, discreet, and adaptable, with a strong ability to manage both personal and business-related tasks.
Key Responsibilities:
Personal Support:
Household Management: Coordinate household staff, maintenance schedules, and oversee personal projects.
Travel Arrangements: Plan and manage personal and family travel, including accommodations, itineraries, and reservations.
Personal Errands: Handle daily errands and personal tasks as needed.
Finance Management: Assist with managing personal finances, including bill payments, expense tracking, and liaising with financial advisors.
Business Support:
Schedule Management: Maintain and organize the CEOs business calendar, including scheduling meetings, appointments, and conferences.
Email & Communication: Manage the CEOs inbox, respond to emails, and handle communication on behalf of the CEO when necessary.
Meeting Coordination: Arrange internal and external meetings, prepare agendas, and ensure the CEO is well-prepared.
Travel Coordination: Plan and book business travel, including flights, accommodations, and ground transportation.
Document Preparation: Assist in preparing reports, presentations, and other business documents.

We are looking for a highly organized and proactive Receptionist & Office Admin to join our HR & Administration team
Responsibilities:
Greet, assist, and direct employees/visitors at the front desk.
Support office activities such as managing parking lots, ordering office supplies and groceries.
Draft and prepare emails, letters, reports, and other documents.
Prioritize and manage multiple tasks simultaneously, demonstrating high initiative and attention to detail.
Oversee planning and logistics related to meetings and conference rooms.
Coordinate with various suppliers, including negotiating prices, sourcing new suppliers, handling issues, and overseeing invoice receipt and approval.
Support and assist employees and managers with administration related tasks.

As a Sales Lead you are integral to drive occupancy levels up and maximize financial occupancy, while elevating the member experience at your location. You will be in touch with your Portfolio Director on a daily basis to report on your deal pipeline and your progress toward your monthly and quarterly sales goals. You will report to your building (or multiple buildings) each day and will be responsible for ensuring we meet our occupancy and discount goals while maintaining our global standards, and make decisions accordingly as the on-site authority. You will work closely with your Community Manager and your Community Team to make sure we provide the best Member Experience while allowing our members to grow within our locations.
In addition, youll ensure we deliver on our targets for an uncompromised member experience by creating a welcoming environment for members and their guests.

In this role, your responsibilities will Include, but wont be limited to:
- Tour and sell space to new and existing members in one or more locations by articulating WeWorks value proposition.
- Identify the needs of prospective and existing members and recommend tailored solutions responsive to their needs.
- Research prospective members in your tour pipeline and develop tailored sales pitches to meet their needs, ensuring all follow-up and closing requirements are addressed.
- Refer prospective or existing members to other locations based on their specific needs in order to meet Territory sales targets.
- Develop and implement lead generation and sales conversion strategies to maintain 100% occupancy in collaboration with the Community Manager and Leasing Director..
- Train Community Associates and other Community Leads at your locations to give effective tours and sales pitches for those occasions when you are unavailable to tour.
- Prepare daily, weekly and monthly overviews of prospective members for rest of Community Team; share this information during Daily Stand Up and daily sales calls
- Assist with member engagement activities and operational projects as an integral part of the Community Team.

our company is a social venture dedicated to establishing Israels AI Fortress. As our operations expand, an opportunity has emerged for a dedicated Project Manager to join the mission in a full-time capacity. The Ideal Candidate We are seeking a proactive professional who thrives in the field and excels at driving processes and people. This role requires a unique blend of high-level event production skills and meticulous administrative management. The ideal candidate possesses a broad systemic perspective without ever losing sight of the smallest details. Key Responsibilities: Project Administration: Overseeing daily operations and administrative workflows. End-to-End Event and Course Production: Leading and executing venture events from concept to completion. Stakeholder Management: Motivating partners and vendors to ensure all milestones and goals are met. Strategic Collaboration: Working closely with the core team to advance our social and technological objectives. Terms & Location: Scope: Full-time. Model: Hybrid. Location: Tel Aviv. Our work is driven by professional excellence, humility, and constant curiosity.