דרושים » אדמיניסטרציה » Personal Assistant Family Office Coordinator

We are looking for a highly organized, proactive, and service-oriented Senior Personal Assistant to support a fast-paced executive across a wide range of personal, household, and day-to-day operational responsibilities.
In this role, you will be responsible for ensuring that schedules, travel, household operations, vendors, errands, and ongoing logistics are managed seamlessly and efficiently. You should be comfortable working in a dynamic environment, anticipating needs before they arise, and handling multiple priorities with discretion, urgency, and attention to detail.
This role requires exceptional flexibility and availability, including alignment with U.S. working hours, responsiveness outside standard business hours when needed, and readiness for international travel.
Responsibilities:
Manage day-to-day personal scheduling, appointments, and ongoing logistics
Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and real-time support during travel
Provide high-touch personal support with strong responsiveness and availability across U.S. and Israel time zones
Oversee household operations and manage external vendors and service providers, including housekeeping, maintenance, babysitting, drivers, deliveries, and additional personal services
Handle personal errands, administrative tasks, payments, reservations, and ongoing coordination needs
Support planning and execution of personal events, family logistics, and special projects
Maintain organization across schedules, documents, tasks, and follow-ups
Communicate and coordinate with vendors, external stakeholders, and service providers in a professional and efficient manner
Anticipate issues proactively and resolve problems quickly and independently
Ensure a high level of discretion and confidentiality in all aspects of the role
Travel internationally when required

Were looking for an enthusiastic, proactive, and hands-on Office Manager & Personal Assistant to join us and become part of the HR Team.
This is a dynamic, high-impact role at the center of the company - where no two days look the same. Youll keep the office running like a well-oiled machine, partner closely with our CEO to keep things moving fast and efficiently, and support the execution of the global employee experience initiatives that make our workplace feel great.
If youre someone who gets things done, anticipates needs before they arise, pays attention to the small details that make a big difference, and thrives in a fast-paced startup environment - wed love to meet you.
What Youll Do:
Own the Office Experience (TLV)
Run the day-to-day operations of the office to ensure everything works smoothly
Manage vendors, facilities, maintenance, deliveries, and all office logistics
Own office inventory, supplies, groceries, and overall workspace vibe
Be the go-to person for anything office-related
Personal Assistant of the CEO
Manage a dynamic calendar, scheduling, and shifting priorities
Coordinate travel (flights, hotels, itineraries) end-to-end
Support Global Employee Experience Execution
Support the execution of employee experience initiatives and events
Handle logistics and hands-on delivery of happy hours, celebrations, and team activities
Assist with onboarding/offboarding logistics and employee moments (gifts, milestones, etc.)

About us:
we are building an open and flexible Agentic Engineering Platform for modern engineering organizations. Following our recent $100 million Series C funding round, we are entering a phase of rapid hyper-growth with strong enterprise momentum. We act as the central nervous system for engineering, enabling platform teams to unify their stack and expose it as a governed layer through golden paths for developers and AI agents. By combining rich engineering context, workflows, and actions, we help organizations transition from manual processes to autonomous, AI-assisted engineering workflows while maintaining control and accountability. As a product-led company, we believe in building world-class platforms that fundamentally shape how modern engineering organizations operate. About your day-to-day As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company. This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments. You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally. Responsibilities include: Managing complex calendars, priorities, and communications across multiple time zones Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable Tracking decisions, action items, and deadlines to support execution Acting as a key point of contact between the CEO and internal and external stakeholders Supporting global travel planning when required for the CEO and all executives. Continuously improving executive workflows and processes to support scale What will success look like? The CEO can focus on the most important strategic priorities with minimal distractions Leadership meetings are well-structured, prepared, and outcome-driven Decisions move quickly from discussion to execution Communication flows smoothly across teams and regions You are viewed as a trusted partner who anticipates needs and brings order to complexity
Please note that this is a temp position for replacement during maternity leave