Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.
Responsibilities & Scope of Role:
Front Desk & Guest Experience:
Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.
Office Operations & Welfare:
Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.
Meetings, Travel & Logistics:
Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.
Employee Support & HR Coordination:
Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.
Location: Ramat HaChayal, Tel Aviv
Work Model: On-site, full-time, morning hours overseeing the reception desk.
Requirements: Proven experience in office administration or operations, preferably in a high-tech or large organizational environment.
Experience as a Personal Assistant - strong advantage.
Fluent in Hebrew and English (verbal and written) - must.
Strong command of MS Office (Outlook, Excel, Word).
Excellent interpersonal skills, service-orientation, and the ability to work with diverse stakeholders.
Highly organized, proactive, detail-oriented, and able to multitask in a dynamic setting.
Immediate availability - advantage.
This position is open to all candidates.