דרושים » אדמיניסטרציה » Personal Assistant to the Ambassador

We are seeking a highly motivated and organized individual to provide executive-level support to our CEO and other executives in Israel. The Executive Assistant will play a critical role in managing the day-to-day operations of the CEOs office, act as a first point of contact for the CEO, ensure the smooth running of the business, and maintain the highest level of confidentiality at all times. The successful candidate will be a self-starter who can multitask, prioritize and deliver high-quality work in a fast-paced environment.

Location: Ramat Gan (Hybrid).

What will you do?

Administrative support:
Manage the CEO's calendar, schedule appointments, coordinate logistics, ensure we are prepared for all meetings, calls, and events, and follow up on action items.
Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
Work collaboratively with other members of the executive team and provide administrative and calendar support to other functions as needed.
Arrange office meals, deliveries, packages, gifts, and other ad-hoc errands for the CEO.
Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.

Project and event management:
Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning, offsites and other similar events.
Prepare facilities for scheduled events and arrange food and refreshments, if required.
Proactively track and manage post-meeting action items and commitments into structured follow-ups and workflows.
Coordinate specific projects, managing timelines, cross-functional resources, and necessary documentation to ensure project operational continuity.

we are looking for a Chief of Staff to the CEO.
The Chief of Staff to the CEO is a strategic execution partner and operational extension of the CEO, ensuring priorities translate into clear, aligned, and disciplined execution across leadership.
The role focuses on clarity, alignment, and true execution status. The Chief of Staff does not own departments or manage teams. Initiative ownership is not inherent, except when temporarily delegated.
This role requires a deep understanding of execution, visibility into real task status, and the ability to ensure stakeholders are aligned and operating smoothly.
This role is ideal for someone who thrives in fast-paced environments, enjoys solving complex problems, and wants to work closely with senior leadership to make a real impact.
What Youll Do:
Attend CEO and leadership meetings and capture decisions, commitments, and action items with precision
Translate discussions into clear, structured tasks (owner, timeline, outcome)
Maintain real-time visibility into true execution status-not just reported updates
Track CEO priorities and identify execution drift, gaps, and hidden dependencies
Deliver concise daily briefings to the CEO with red flags, gaps, and true progress
Follow up with executives to validate actual execution progress in detail
Ensure all stakeholders understand their responsibilities, dependencies, and role in company priorities
Identify and resolve misalignment across Product, R&D, Sales, Marketing, and Customer teams
Structure and enforce leadership operating rhythm (agendas, decisions, action tracking)
Ensure every leadership discussion results in clear decisions, ownership, and execution clarity
Maintain structured tracking of all initiatives, ensuring task clarity, ownership, and deadline discipline
Lead or coordinate CEO-delegated cross-functional initiatives, driving aligned and validated execution