Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company, operating in over 30 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us! The Business Assistant will provide administrative and operational support to the Finance & IBT departments and personal assistance to VP Finance, VP Information & Business Technology & the CFO.

Responsibilities:

* Manage sensitive matters with a high level of confidentiality and discretion
* Sustain a daily calendar of meetings and events, including scheduling onsite and virtual meetings with multiple internal & external participants and booking conference rooms
* Organize complex calendars and schedules, resolving any scheduling issues
* Support travel and accommodation requirements for the departments.
* Support budget management and control, incl. purchase orders
* Support various projects and assignments related to the Finance department
* Arrange and coordinate all the departments’ social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)

City:
Petah Tikva

We are seeking a highly motivated and organized individual to provide executive-level support to our CEO and other executives in Israel. The Executive Assistant will play a critical role in managing the day-to-day operations of the CEOs office, act as a first point of contact for the CEO, ensure the smooth running of the business, and maintain the highest level of confidentiality at all times. The successful candidate will be a self-starter who can multitask, prioritize and deliver high-quality work in a fast-paced environment.
Location: Ramat Gan (Hybrid)
Key Responsibilities
Administrative support:
Manage the CEO's calendar, schedule appointments, coordinate logistics, ensure we are prepared for all meetings, calls, and events, and follow up on action items.
Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
Work collaboratively with other members of the executive team and provide administrative and calendar support to other functions as needed.
Arrange office meals, deliveries, packages, gifts, and other ad-hoc errands for the CEO.
Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.
Project and event management:
Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning, offsites and other similar events.
Prepare facilities for scheduled events and arrange food and refreshments, if required.
Proactively track and manage post-meeting action items and commitments into structured follow-ups and workflows.
Coordinate specific projects, managing timelines, cross-functional resources, and necessary documentation to ensure project operational continuity.