דרושים » אדמיניסטרציה » Junior Operations Logistics Coordinator

We are looking for a part-time Office Coordinator to support the daily operations of our Tel Aviv office. This role combines administrative, organizational, and interpersonal skills to maintain a pleasant, welcoming, efficient and professional office environment. This role is ideal for someone who is organized, approachable, and enjoys creating a welcoming, well-run workplace.

What you will do
Oversee the day-to-day needs of the office to ensure a smooth, professional environment.

Manage office supplies, deliveries, and light procurement.

Coordinate with vendors for routine office maintenance and services.

Greet and assist visitors; help ensure the office is tidy and welcoming.

Support onsite logistics for team meetings or small events.

Assist with workspace setup for new employees.

As a member of our People team in Israel, youll play a key role in creating a workplace where employees feel connected, supported, and empowered. This standalone role will lead all aspects of the workplace and employee experience for our Tel Aviv office, serving as a culture carrier and operational driver across the organization.

Key Responsibilities:
Lead all aspects of office operations at the TLV site- leading facilities and vendor management, overseeing supplies, refreshments and workplace standards, and ensuring a seamless, high-quality experience in the office every day.
Drive employee engagement initiatives that build culture, foster belonging, and reinforce our values- including events, recognition programs, and wellness activities
Act as the point of contact for all people-related needs, partnering with cross-functional teams and managers to deliver seamless support and services
Translate employee feedback into action, proactively identifying opportunities to improve the employee experience.
Manage and optimize workplace budgets and processes, ensuring efficiency, quality, and alignment with company goals
Support executive leadership by managing complex calendars, scheduling, and coordinating cross-functional priorities.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team. If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment. Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all. This is a full-time, onsite position based in Tel Aviv office, 5 days a week.
What am I going to do?:
* Own and manage all daily operations of the Tel Aviv office.
* Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
* Support the onboarding and training of new employees to ensure a smooth and positive start.
* Assist in planning and executing company events, providing logistics support as needed.
* Oversee the companys visitor management system to create a professional and welcoming guest experience.
* Manage meeting room bookings and ensure availability for seamless scheduling.
* Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
* Provide professional leadership to the Office team, striving for excellence in employee service.
Equal opportunities:
We prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. We are proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, we will provide accommodation to individuals with disabilities or a special need.

We are seeking a detail-oriented and proactive Supply Chain & Logistics Coordinator to join our Supply Chain team.

What Youll Do:
Creating new SKUs in accordance with relevant stakeholders in the company.
Monitoring Inventory levels on different platforms. (ERP/ Magento).
Creating new POs on ERP (Priority).
Assist with monitoring all day-to-day activities; new orders, status updates, follow ups etcetera.
Ongoing work with internal and external stakeholders.
Assistance with financial related aspects and follow ups.

We are looking for a detail-oriented Office Administrator to support the daily operations of our office. This is a temporary position for a period of 8 months, ideal for someone with strong organizational and communication skills who enjoys working in a fast-paced environment.
Key Responsibilities:
Welcome and assist guests and answer and screen incoming calls
Manage and order office supply and manage vendor relationships for regular inspections, repairs, and ongoing office maintenance.
Maintain the overall office appearance including kitchens and public areas
Being the go-to person for every need that arises in the office
Help coordinating transportations to employees, guests, or client
Manage domestic and international shipments.
Assist and support any operational task that arise, including tasks from other departments
Assist People Team with all aspects of employees onboarding and offboarding process

We are looking for a temporary Engineering Operation to lead and carry through the operational activities of the Engineering organization.
This position is Replacement for Maternity Leave, based in Israel and reports to our VP Engineering Operations.
Role
- Manage Engineering corporate operational processes in a timely and seamless manner, including:
- Navigating the Mastercard sourcing process to support software and IT solution business owners, ensuring adherence to budget and procedures.
- Overseeing the risk management process and maintaining the risk registry.
- Managing the approval process for software solution exceptions by effectively navigating Mastercards internal networks.
- Executing other business-as-usual (BAU) processes.
- Manage the Engineering department budget, including tracking and optimizing software and IT expenses, travel costs, and other operational expenditures; ensure alignment with forecasted spending and overall financial goals.
- Coordinate events (e.g., hackathons) and leadership meetings (e.g., off-sites), including venue selection and vendor collaboration, while staying within budget.
- Lead and execute special projects, ad-hoc initiatives, and targeted assignments as needed.

Were looking for a highly motivated, detail-oriented personal assistant to work closely with our Co-Founder and President in Tel Aviv. Youll be a trusted, reliable, and invaluable first responder, playing a critical role in supporting our executive team. If youre a hard worker with a get-things-done attitude, unlimited enthusiasm for going the extra mile, and a knack for tech, design, and the startup ecosystem, this exciting opportunity is for you.

This position is pivotal in ensuring seamless operations for our President and Co-founder, and by extension, our broader C-suite. You'll be at the heart of our fast-paced environment, contributing to the efficient flow of critical communications and strategic initiatives.

In this role you'll:

Oversee and manage day-to-day calendar, meetings, and travel.

Handle communication for meetings, conference calls, invitations, and events.

Support board meeting coordination and prepare necessary materials.

Manage expenses and perform general administrative duties.

Take on special projects and provide additional administrative support for our C-suite and executive team.

Ensure the Presidents schedule and communications are managed flawlessly, allowing him to focus on strategic priorities.

the worlds leading and largest firm in consulting and accounting services, is seeking an Administrative Assistant.
Responsibilities include providing administrative support to senior managers, daily and ongoing communication with the manager, managing calendars, reporting hours, expense reimbursements, preparing meeting environments (conference rooms, catering, etc.), travel requests abroad, navigating requests to relevant parties.
Assisting in hosting clients and delegations from abroad.
Frequent interface with various headquarters, administrative staff, and external clients, demonstrating initiative to resolve conflicts, prioritizing tasks, and maintaining a broad perspective.

Youll be the welcoming face and daily anchor of life on our management floor in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.

Responsibilities:
Provide ongoing executive reception services with a high level of professionalism
Ensure the management teams work environment is consistently well-maintained and fully functional
Support the coordination and execution of workplace and facility-related needs for the executive team
Provide hands-on support for day-to-day executive needs
Collaborate closely with the Workplace Administration team and the CEOs Personal Assistant