לוח משרות דרושים ניהול משרד בתל אביב יפו, לחיפוש זה נמצאו 160 משרות

Be our very first Office Manager & Personal Assistant to the CEO and join our adventure, become the face and heart of our office, and help us scale!
The Vibe: This is a brand-new, foundational role in the company. Were looking for a highly organized, proactive, and people-first rockstar who enjoys creating a welcoming workplace, loves being hands-on with day-to-day operations, and naturally keeps things running smoothly. You will partner closely with our CEO to optimize his time, while simultaneously building the ultimate employee experience for the team.
What You'll Do:
Be the Heart of the Office: Manage our day-to-day office experience, infrastructure, suppliers, and ongoing logistics to keep our workspace running smoothly
CEO Right Hand (PA): Manage complex schedules, prioritize shifting tasks, coordinate domestic and international travel, and monitor key decisions to ensure the CEO is always well-prepared
The Ultimate Host: Be the first point of contact for employees, candidates, guests, and vendors, creating a warm and professional experience
Build the Culture: Plan, own, and lead team well-being activities, happy hours, and internal events that shape our company culture
Lead the Big Move: Take ownership of our office relocation process - from sourcing new spaces and coordinating vendors to managing the move from planning to execution
Process Optimizer: Continuously improve company workflows, implement automations, and upgrade our internal systems to support our scale

The Role This is a temporary position covering a maternity leave (at least 6 months) , based in Tel Aviv, Israel, working 9:00–18:00 from the office. It's a highly visible role with a direct impact on how every GeoEdge employee experiences the company, wherever in the world they work. Responsibilities:
* Run the day-to-day operations of the Tel Aviv office: supplies, kitchen, meeting rooms, seating, deliveries, and mail
* Manage vendors and service providers, including contract negotiation
* Handle quotes, invoices, and purchase orders together with Finance
* Track and manage the office and welfare budgets, and flag overruns early
* Own the onboarding experience for new employees: desk, equipment, welcome kit, and first-day orientation
* Coordinate equipment and welcome kits for remote employees worldwide
* Serve as the workplace point of contact for GeoEdge's global team, working with local vendors and providers in each location
* Plan and run company events end to end: holidays, happy hours, team celebrations, family days, and offsites
* Surprise and delight employees with a personal touch that goes beyond the events calendar
* Greet visitors and be the welcoming face of the office
* Own internal communication around company events and office updates in both Hebrew and English
* Support HR and managers on employee lifecycle logistics: onboarding, offboarding, equipment returns, and benefits administration
* Work closely with the VP of HR to align office operations with people initiatives
* Support recruitment coordination as needed
* Manage company travel: flights, accommodation, itineraries, and expenses
* Host visiting colleagues from GeoEdge's global offices, including agendas and meals Requirements:
* Relevant experience of Office or Administrative Management experience, preferably in a global high-tech company
* Full professional fluency in Hebrew and English, written and spoken
* Experience supporting employees across multiple countries and time zones
* Proven experience planning company events and offsites
* Proficiency in Microsoft 365
* Excellent organizational and time management skills, with strong multitasking and prioritization abilities
* Proactive, resourceful, and eager to take initiative, with the ability to work independently with minimal supervision
* Strong service orientation and interpersonal skills, with a passion for employee experience that goes beyond events: care, attention to detail, and making employees feel valued. If this sounds like you, we'd love to hear from you!

We are a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, we enables creators to stay on trend, and achieve their creative goals. Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io. As our Office Manager & Employee Experience, you'll be the heartbeat of our Israeli offices- responsible for the smooth day-to-day running of the office and for creating a warm, engaging, and efficient environment for our employees. This role calls for strong operational and execution skills, ownership, and genuine care for people. What you'll own Workplace experience. Shape our workplace experience by creating a warm, simple, and welcoming environment for employees, candidates, and visitors alike. Employee focal point. Serve as the "go-to" person for employees on all office-related matters, proactively managing daily office needs. Daily administration. Own daily office operations end-to-end, including meeting rooms, supplies, equipment, parking, cleaning, and maintenance. Vendor & budget management. Manage relationships with office vendors and suppliers, and help oversee the office budget. Employee Experience. Plan and execute Employee Experience initiatives, including company events, gifting, wellness programs, holiday celebrations, and personal milestones. Onboarding. Assist with onboarding new hires, ensuring a smooth integration into company culture and operations.

our company helps security teams dramatically reduce the volume of incidents generated by vulnerability management tools. We do this by building a deep, contextual understanding of our customers networks - turning noise into signal and enabling security teams to focus on what truly matters. Were a small, fast-moving startup with great people who care about impact, craftsmanship, and each other.
About the Role:
Were growing and looking for a talented Office Manager & Employee Experience to join our team and be the heart of the company - ensuring everything runs smoothly and effectively. If youre a people person, a strong multitasker, and highly organized with a can-do approach, wed love to hear from you! This is a full-time, onsite position based in our Tel Aviv office.
What youll do:
Provide general support to employees as needed, ensuring a smooth and positive workplace experience
Oversee day-to-day office management and the office budget, including managing orders, supplies, vendor relationships, invoicing, parking, and travel arrangements
Continuously identify opportunities to improve office operations, processes, and the overall workplace environment
Manage onboarding and offboarding, including office setup, IT equipment, swag, and compliance processes
Lead and execute initiatives that enhance employee engagement, wellbeing, and office culture, including happy hours, company gifts, and employee life cycle
Support the coordination of financial and vendor-related administrative workflows.

We're looking for an energetic, positive, and highly organized Office Manager who loves helping people, creating order, and making things happen. This is a hands-on role combining office management, employee experience, and executive support, where no two days look the same.
You'll work closely with the CEO, leadership team, and employees across the company, ensuring our office runs smoothly while creating an exceptional employee experience. You'll play a key role in shaping our day-to-day culture and be the go-to person employees can always rely on. We're looking for someone with a strong sense of ownership, outstanding interpersonal skills, and a proactive mindset - someone who takes initiative, solves problems before they become issues, and enjoys supporting others with a genuine service mentality.
Role & Responsibilities
Office Management & Operations
Manage the day-to-day office operations and logistics
Handle office-related orders and coordinate with suppliers and service providers
Track and manage invoices in coordination with the Finance team
Maintain organized documentation and vendor records
Follow up on payments and ensure timely service delivery
Continuously identify opportunities to improve office processes and operational efficiency
Personal Assistant to the CEO
Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
Arrange domestic and international travel (flights, hotels, itineraries)
Handle personal orders and administrative arrangements
Manage confidential and sensitive matters with the highest level of discretion
Support ad-hoc tasks and shifting priorities in a fast-paced environment
Employee Experience & Culture
Plan and execute employee experience initiatives, including happy hours, company events, celebrations, and wellness activities
Own the employee welfare budget, including planning, tracking, and ensuring effective budget management
Coordinate onboarding logistics, including equipment, welcome gifts, and first-day experience
Partner with internal teams to ensure a seamless and engaging employee experience
Help create a positive, welcoming, and well-organized workplace that employees genuinely enjoy being part of.

We are looking for an Office & Welfare Manager to join our amazing growing Start-up!

This is a great opportunity to build processes and take part in shaping the culture of the company.

In this role, you'll work closely with our HR and marketing Manager handling office administration, employee welfare, marketing and supporting the company's finance and event/conference activities, while working with our bookkeepers, employees, customers, and suppliers.

Responsibilities
Handle day to day office operations and administration
Support finance operations - invoicing, payments, and expense tracking, working closely with our bookkeepers
Lead employee welfare - organize events, happy hours, holiday toasts, birthdays, and more
Support event and conference marketing - help plan and execute company conferences and external events
Manage vendors and suppliers, including basic negotiation and budget tracking
Keep employee data up-to-date
Manage equipment, supplies, and office logistics
Work closely with the HR Manager on processes and culture

We're a well-funded, early-stage startup looking for a hands-on, highly organized Operations Manager to cover a 12-month maternity leave. You'll own office administration and employee experience for the company - the person who keeps the office running day to day and makes sure the team feels taken care of, from the coffee machine to company events.

This is a full-time, on-site role based out of our Tel Aviv office, with some remote support for our New York office.

Your Impact
Office Administration & Facilities

Manage day-to-day office environment and vendor relationships to ensure a seamless employee experience:

Day-to-day office management - kitchen, supplies, and maintenance (inventory, restocking, handling requests and shortages), furniture, and equipment troubleshooting. Managing the kitchen/cleaning staff and relationship.

Finance & Banking Operations - vendor payments (credit card/bank transfer), invoice & receipt approval, expense classification & reconciliation with bookkeeping, employee expense report approval, contractor payments, bank account operations (transfers, guarantees, permissions etc.), approving payments with leadership.

Vendor management and follow-through - end-to-end execution for delivery services, payments, coordination, and invoicing. Company insurance maintenance - policies issuance/renewal + tracking, COIs etc.

Ongoing procurement - computer equipment, employee and client gifts, and production/ordering of branded swag and print materials.

Travel and event logistics - hotel bookings, travel agency payments, and tracking flight details for insurance reporting.

Basic IT support - equipment, password resets, tool permissions, vendor comms and mgmt.

New York office support - provisioning equipment, tracking building access, and communicating with the local broker and leadership team.

Ad hoc requests - handling unscheduled operational asks and day-to-day troubleshooting from across the company.

Meeting scheduling - manage calendars and coordinate meeting scheduling for C-level executives, including QBR prep/maintenance. .

Employee Experience & Culture

Employee lifecycle moments - tracking and executing recognition and gifts for birthdays and work anniversaries.

People Ops support - Employee Onboarding & Offboarding (systems/tool access, permissions setup and revocation, equipment, coordination across stakeholders, SOC2 compliance etc.), ongoing HR-related support (incl. policy administration, budget management/tracking, and attendance.

Ongoing Operations - contributing to wellness and internal communications.

Company events and culture - plan and run company events, happy hours and team toasts, logistics, hosting, and purchasing food/supplies for regular events, plus manage swag inventory and coordinate client and employee gifting for company events and culture.

Marketing event operation support - vendor management & swag/branded materials for marketing and company events.