דרושים » אדמיניסטרציה » Office Manager & Employee Experience

We're looking for an energetic, positive, and highly organized Office Manager who loves helping people, creating order, and making things happen. This is a hands-on role combining office management, employee experience, and executive support, where no two days look the same.
You'll work closely with the CEO, leadership team, and employees across the company, ensuring our office runs smoothly while creating an exceptional employee experience. You'll play a key role in shaping our day-to-day culture and be the go-to person employees can always rely on. We're looking for someone with a strong sense of ownership, outstanding interpersonal skills, and a proactive mindset - someone who takes initiative, solves problems before they become issues, and enjoys supporting others with a genuine service mentality.
Role & Responsibilities
Office Management & Operations
Manage the day-to-day office operations and logistics
Handle office-related orders and coordinate with suppliers and service providers
Track and manage invoices in coordination with the Finance team
Maintain organized documentation and vendor records
Follow up on payments and ensure timely service delivery
Continuously identify opportunities to improve office processes and operational efficiency
Personal Assistant to the CEO
Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
Arrange domestic and international travel (flights, hotels, itineraries)
Handle personal orders and administrative arrangements
Manage confidential and sensitive matters with the highest level of discretion
Support ad-hoc tasks and shifting priorities in a fast-paced environment
Employee Experience & Culture
Plan and execute employee experience initiatives, including happy hours, company events, celebrations, and wellness activities
Own the employee welfare budget, including planning, tracking, and ensuring effective budget management
Coordinate onboarding logistics, including equipment, welcome gifts, and first-day experience
Partner with internal teams to ensure a seamless and engaging employee experience
Help create a positive, welcoming, and well-organized workplace that employees genuinely enjoy being part of.

The Role
Be an operational focal point to employees as needed
Oversee day-to-day office management and provide high quality workspace experience
Communicate and manage vendors, suppliers, and service providers to ensure timely delivery of goods and services.
Design and execute annual EX programs, holiday gifts, and team-building events aligned with company goals and culture
Own onboarding and offboarding, including office setup, IT equipment, swag, and compliance processes
Organize Company and Board meetings.


We're looking for an energetic, hands-on Operations & Employee Experience Specialist to be the beating heart of our office and the go-to person who makes sure everything - and everyone - runs smoothly. This role blends day-to-day office management with a genuine passion for creating a great workplace culture. You'll be the person employees turn to, the one who anticipates needs before they arise, and the driving force behind a warm, organized, and fun work environment.

Responsibilities

Employee Experience
Own the full employee experience: company events, gifts, celebrations, employee onboarding.
Strengthen employees' connection to the company through thoughtful initiatives and touchpoints.
Plan and execute company events, holidays, birthdays, and milestone celebrations.
Build and maintain a warm, inclusive company culture.

Office Management
Manage the day-to-day running of the office: supplies, groceries/kitchen stock, parking, cleaning services, and maintenance as needed.
Serve as the main point of contact for vendors and service providers related to office operations.
Ensure the office is always a pleasant, functional, and welcoming space.

Travel & Executive Support
Book and coordinate flights and travel arrangements for employees and management.
Manage the CEO's calendar, including scheduling, prioritizing, and coordinating meetings.

We're a well-funded, early-stage startup looking for a hands-on, highly organized Operations Manager to cover a 12-month maternity leave. You'll own office administration and employee experience for the company - the person who keeps the office running day to day and makes sure the team feels taken care of, from the coffee machine to company events.

This is a full-time, on-site role based out of our Tel Aviv office, with some remote support for our New York office.

Your Impact
Office Administration & Facilities

Manage day-to-day office environment and vendor relationships to ensure a seamless employee experience:

Day-to-day office management - kitchen, supplies, and maintenance (inventory, restocking, handling requests and shortages), furniture, and equipment troubleshooting. Managing the kitchen/cleaning staff and relationship.

Finance & Banking Operations - vendor payments (credit card/bank transfer), invoice & receipt approval, expense classification & reconciliation with bookkeeping, employee expense report approval, contractor payments, bank account operations (transfers, guarantees, permissions etc.), approving payments with leadership.

Vendor management and follow-through - end-to-end execution for delivery services, payments, coordination, and invoicing. Company insurance maintenance - policies issuance/renewal + tracking, COIs etc.

Ongoing procurement - computer equipment, employee and client gifts, and production/ordering of branded swag and print materials.

Travel and event logistics - hotel bookings, travel agency payments, and tracking flight details for insurance reporting.

Basic IT support - equipment, password resets, tool permissions, vendor comms and mgmt.

New York office support - provisioning equipment, tracking building access, and communicating with the local broker and leadership team.

Ad hoc requests - handling unscheduled operational asks and day-to-day troubleshooting from across the company.

Meeting scheduling - manage calendars and coordinate meeting scheduling for C-level executives, including QBR prep/maintenance. .

Employee Experience & Culture

Employee lifecycle moments - tracking and executing recognition and gifts for birthdays and work anniversaries.

People Ops support - Employee Onboarding & Offboarding (systems/tool access, permissions setup and revocation, equipment, coordination across stakeholders, SOC2 compliance etc.), ongoing HR-related support (incl. policy administration, budget management/tracking, and attendance.

Ongoing Operations - contributing to wellness and internal communications.

Company events and culture - plan and run company events, happy hours and team toasts, logistics, hosting, and purchasing food/supplies for regular events, plus manage swag inventory and coordinate client and employee gifting for company events and culture.

Marketing event operation support - vendor management & swag/branded materials for marketing and company events.

We are looking for an Office & Welfare Manager to join our amazing growing Start-up!

This is a great opportunity to build processes and take part in shaping the culture of the company.

In this role, you'll work closely with our HR and marketing Manager handling office administration, employee welfare, marketing and supporting the company's finance and event/conference activities, while working with our bookkeepers, employees, customers, and suppliers.

Responsibilities
Handle day to day office operations and administration
Support finance operations - invoicing, payments, and expense tracking, working closely with our bookkeepers
Lead employee welfare - organize events, happy hours, holiday toasts, birthdays, and more
Support event and conference marketing - help plan and execute company conferences and external events
Manage vendors and suppliers, including basic negotiation and budget tracking
Keep employee data up-to-date
Manage equipment, supplies, and office logistics
Work closely with the HR Manager on processes and culture

The Operations team ensures the smooth and efficient functioning of our services and processes. We focus on optimising workflows, improving operational efficiency, and delivering exceptional customer support. By streamlining operations and implementing best practices, we help drive the companys growth and maintain high service standards. Our team is dedicated to providing a seamless experience for our customers and supporting mission to empower businesses globally.


What youll do

You will join the Client Enablement (CE) team, working to build a seamless customer product onboarding and configuration experience for customers across the EMEA and globally. In this role, you will work with various internal stakeholders to ensure client accounts are ready for transaction and that client transactions can be processed smoothly in production environments. You will partner closely with Commercial, Solution Engineering, and Product teams to configure pricing and account capabilities, while identifying opportunities to improve the onboarding experience at scale. The CE team is small but business critical, and you will play a key role in providing a positive initial experience with the platform as the EMEA business continues to grow.