דרושים » אדמיניסטרציה » Office Manager & Personal Assistant to the CEO

We're looking for an energetic, positive, and highly organized Office Manager who loves helping people, creating order, and making things happen. This is a hands-on role combining office management, employee experience, and executive support, where no two days look the same.
You'll work closely with the CEO, leadership team, and employees across the company, ensuring our office runs smoothly while creating an exceptional employee experience. You'll play a key role in shaping our day-to-day culture and be the go-to person employees can always rely on. We're looking for someone with a strong sense of ownership, outstanding interpersonal skills, and a proactive mindset - someone who takes initiative, solves problems before they become issues, and enjoys supporting others with a genuine service mentality.
Role & Responsibilities
Office Management & Operations
Manage the day-to-day office operations and logistics
Handle office-related orders and coordinate with suppliers and service providers
Track and manage invoices in coordination with the Finance team
Maintain organized documentation and vendor records
Follow up on payments and ensure timely service delivery
Continuously identify opportunities to improve office processes and operational efficiency
Personal Assistant to the CEO
Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
Arrange domestic and international travel (flights, hotels, itineraries)
Handle personal orders and administrative arrangements
Manage confidential and sensitive matters with the highest level of discretion
Support ad-hoc tasks and shifting priorities in a fast-paced environment
Employee Experience & Culture
Plan and execute employee experience initiatives, including happy hours, company events, celebrations, and wellness activities
Own the employee welfare budget, including planning, tracking, and ensuring effective budget management
Coordinate onboarding logistics, including equipment, welcome gifts, and first-day experience
Partner with internal teams to ensure a seamless and engaging employee experience
Help create a positive, welcoming, and well-organized workplace that employees genuinely enjoy being part of.

our company helps security teams dramatically reduce the volume of incidents generated by vulnerability management tools. We do this by building a deep, contextual understanding of our customers networks - turning noise into signal and enabling security teams to focus on what truly matters. Were a small, fast-moving startup with great people who care about impact, craftsmanship, and each other.
About the Role:
Were growing and looking for a talented Office Manager & Employee Experience to join our team and be the heart of the company - ensuring everything runs smoothly and effectively. If youre a people person, a strong multitasker, and highly organized with a can-do approach, wed love to hear from you! This is a full-time, onsite position based in our Tel Aviv office.
What youll do:
Provide general support to employees as needed, ensuring a smooth and positive workplace experience
Oversee day-to-day office management and the office budget, including managing orders, supplies, vendor relationships, invoicing, parking, and travel arrangements
Continuously identify opportunities to improve office operations, processes, and the overall workplace environment
Manage onboarding and offboarding, including office setup, IT equipment, swag, and compliance processes
Lead and execute initiatives that enhance employee engagement, wellbeing, and office culture, including happy hours, company gifts, and employee life cycle
Support the coordination of financial and vendor-related administrative workflows.

We're looking for a sharp, proactive, and highly organized Executive Assistant to cover a maternity leave position, starting September 1st. You'll work directly and closely with our CEO, serving as the operational backbone of his day-to-day and ensuring everything runs smoothly - from his calendar to company-wide logistics.
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management - Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation - Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings - Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects - Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence - Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses - Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements

We are a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, we enables creators to stay on trend, and achieve their creative goals. Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io. As our Office Manager & Employee Experience, you'll be the heartbeat of our Israeli offices- responsible for the smooth day-to-day running of the office and for creating a warm, engaging, and efficient environment for our employees. This role calls for strong operational and execution skills, ownership, and genuine care for people. What you'll own Workplace experience. Shape our workplace experience by creating a warm, simple, and welcoming environment for employees, candidates, and visitors alike. Employee focal point. Serve as the "go-to" person for employees on all office-related matters, proactively managing daily office needs. Daily administration. Own daily office operations end-to-end, including meeting rooms, supplies, equipment, parking, cleaning, and maintenance. Vendor & budget management. Manage relationships with office vendors and suppliers, and help oversee the office budget. Employee Experience. Plan and execute Employee Experience initiatives, including company events, gifting, wellness programs, holiday celebrations, and personal milestones. Onboarding. Assist with onboarding new hires, ensuring a smooth integration into company culture and operations.

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality.
Key Responsibilities:
Provide comprehensive administrative and operational support to the CEO and VP.
Manage complex calendars, including personal appointments and high-level meetings.
Track tasks and ensure consistent follow-up and alignment with ongoing priorities.
Facilitate communication and coordination between senior management and internal teams.
Handle sensitive and confidential information with the highest level of discretion.
Assist in monitoring key tasks, decisions, and ongoing initiatives.
Support ongoing operational and administrative initiatives across the leadership team.
Work full-time from the office and maintain high availability during business hours.

We are looking for a capable and versatile Executive Assistant to become a trusted right hand to the CEO. This role is suited to someone who learns quickly, handles changing priorities confidently, and enjoys taking responsibility for a wide range of professional and personal matters.
This is a full-time, hybrid position combining remote and office-based work, with working hours generally spanning from noon to evening and occasional flexibility outside these hours.
Responsibilities:
Manage the CEOs calendar, communications, meetings, and daily priorities.
Coordinate professional and personal arrangements, including travel, reservations, and logistics.
Prepare documents, presentations, reports, and meeting materials.
Summarize meetings and derive clear action items and follow-ups.
Coordinate and follow up with employees, customers, suppliers, and external partners.
Track tasks and action items, ensuring they are completed on schedule.
Anticipate needs, solve problems, and take ownership of changing tasks and projects.
Handle sensitive professional and personal information with complete discretion.

The Role This is a temporary position covering a maternity leave, based in Tel Aviv, Israel, working 9:00-18:00 from the office. It's a highly visible role with a direct impact on how every employee experiences the company, wherever in the world they work. Responsibilities:
* Run the day-to-day operations of the Tel Aviv office: supplies, kitchen, meeting rooms, seating, deliveries, and mail
* Manage vendors and service providers, including contract negotiation
* Handle quotes, invoices, and purchase orders together with Finance
* Track and manage the office and welfare budgets, and flag overruns early
* Own the onboarding experience for new employees: desk, equipment, welcome kit, and first-day orientation
* Coordinate equipment and welcome kits for remote employees worldwide
* Serve as the workplace point of contact for global team, working with local vendors and providers in each location
* Plan and run company events end to end: holidays, happy hours, team celebrations, family days, and offsites
* Surprise and delight employees with a personal touch that goes beyond the events calendar
* Greet visitors and be the welcoming face of the office
* Own internal communication around company events and office updates in both Hebrew and English
* Support HR and managers on employee lifecycle logistics: onboarding, offboarding, equipment returns, and benefits administration
* Work closely with the VP of HR to align office operations with people initiatives
* Support recruitment coordination as needed
* Manage company travel: flights, accommodation, itineraries, and expenses
* Host visiting colleagues from global offices, including agendas and meals Requirements:
* Relevant experience of Office or Administrative Management experience, preferably in a global high-tech company
* Full professional fluency in Hebrew and English, written and spoken
* Experience supporting employees across multiple countries and time zones
* Proven experience planning company events and offsites
* Proficiency in Microsoft 365
* Excellent organizational and time management skills, with strong multitasking and prioritization abilities
* Proactive, resourceful, and eager to take initiative, with the ability to work independently with minimal supervision
* Strong service orientation and interpersonal skills, with a passion for Employee Experience that goes beyond events: care, attention to detail, and making employees feel valued. If this sounds like you, we'd love to hear from you!

We are looking looking for an exceptional Executive Assistant to work closely with our CEO.
This is a highly trusted, hands-on role combining approximately 70% personal assistance and private schedule management with 30% executive and business operations. The personal side is the core of the position.
The right person will quickly learn the CEOs routines, preferences, and priorities, anticipate his needs, and stay one step ahead.
Responsibilities
Manage the CEOs complex personal and professional calendar, including meetings, appointments, personal commitments, preparation time, and changing priorities.
Take full ownership of the CEOs frequent travel arrangements, including researching and booking flights, hotels, transportation, complete itineraries, changes, and special requirements.
Manage purchases, vendors, and service providers for the CEOs personal and family-related needs.
Handle urgent requests, unexpected issues, and ongoing personal matters from initial request through full resolution, while proactively tracking open items and anticipating upcoming needs.
Coordinate executive and leadership meetings, including scheduling, preparing agendas, collecting materials, documenting decisions and action items, and following up with owners until completion.
Create executive presentations, including All Hands and leadership updates, by collecting input from stakeholders and turning it into clear, accurate, and well-structured content.
Plan and coordinate leadership offsites, including schedules, travel, venues, logistics, catering, materials, and communication with participants and suppliers.
Support the OKR coordination, follow-ups, and progress tracking.
Support initiatives led by the CEO by coordinating stakeholders, organizing information, tracking progress, and ensuring decisions are translated into action.

Required Executive Personal Assistant
What the Role Includes:
Sole ownership of the CEOs calendar - managing and prioritizing the CEOs calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs.
Board meeting coordination and execution - full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements.
Travel management - managing the CEOs business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs.
Leadership Team meeting management - responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the teams priorities.
Supporting the CEOs personal needs - assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities.
Internal and external coordination - working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination.
C-Level support - support C-level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.

We're a well-funded, early-stage startup looking for a hands-on, highly organized Operations Manager to cover a 12-month maternity leave. You'll own office administration and employee experience for the company - the person who keeps the office running day to day and makes sure the team feels taken care of, from the coffee machine to company events.

This is a full-time, on-site role based out of our Tel Aviv office, with some remote support for our New York office.

Your Impact
Office Administration & Facilities

Manage day-to-day office environment and vendor relationships to ensure a seamless employee experience:

Day-to-day office management - kitchen, supplies, and maintenance (inventory, restocking, handling requests and shortages), furniture, and equipment troubleshooting. Managing the kitchen/cleaning staff and relationship.

Finance & Banking Operations - vendor payments (credit card/bank transfer), invoice & receipt approval, expense classification & reconciliation with bookkeeping, employee expense report approval, contractor payments, bank account operations (transfers, guarantees, permissions etc.), approving payments with leadership.

Vendor management and follow-through - end-to-end execution for delivery services, payments, coordination, and invoicing. Company insurance maintenance - policies issuance/renewal + tracking, COIs etc.

Ongoing procurement - computer equipment, employee and client gifts, and production/ordering of branded swag and print materials.

Travel and event logistics - hotel bookings, travel agency payments, and tracking flight details for insurance reporting.

Basic IT support - equipment, password resets, tool permissions, vendor comms and mgmt.

New York office support - provisioning equipment, tracking building access, and communicating with the local broker and leadership team.

Ad hoc requests - handling unscheduled operational asks and day-to-day troubleshooting from across the company.

Meeting scheduling - manage calendars and coordinate meeting scheduling for C-level executives, including QBR prep/maintenance. .

Employee Experience & Culture

Employee lifecycle moments - tracking and executing recognition and gifts for birthdays and work anniversaries.

People Ops support - Employee Onboarding & Offboarding (systems/tool access, permissions setup and revocation, equipment, coordination across stakeholders, SOC2 compliance etc.), ongoing HR-related support (incl. policy administration, budget management/tracking, and attendance.

Ongoing Operations - contributing to wellness and internal communications.

Company events and culture - plan and run company events, happy hours and team toasts, logistics, hosting, and purchasing food/supplies for regular events, plus manage swag inventory and coordinate client and employee gifting for company events and culture.

Marketing event operation support - vendor management & swag/branded materials for marketing and company events.