לוח משרות דרושים אדמיניסטרציה עבודה היברידית

Required Back Office Specialist
About usl:
We are a leading multi-family office providing comprehensive wealth management services to high-net-worth families. Our services include investment management, financial planning, tax and estate planning, and family governance. We are committed to delivering personalized, client-focused solutions.
Job Summary:
The Back Office Specialist will play a crucial role in supporting the daily operations and administrative functions of the multi-family office. This position involves handling a variety of tasks related to client accounts, data management, reporting, and compliance to ensure the smooth operation of our services.
Key Responsibilities:
Client Account Management:
Maintain and update client information and records in the system.
Process new account setups, transfers, and closures.
Handle documentation for client transactions, including deposits, withdrawals, and wire transfers.
data Management:
Ensure accurate data entry and maintenance of databases.
Reconcile account statements and transactions.
Generate and distribute regular reports to clients and internal teams.
Compliance and Reporting:
Assist in preparing regulatory and compliance reports.
Ensure all activities comply with relevant regulations and internal policies.
Maintain up-to-date knowledge of compliance requirements and assist in audits.
Operations Support:
Provide administrative support to the investment team, including trade execution and settlement.
Coordinate with custodians, banks, and other financial institutions.
Assist in the preparation of client presentations and reports.
Technology and Systems:
Utilize office software and tools for data management and reporting.
Support the implementation and maintenance of financial software and systems.
Troubleshoot and resolve system issues as needed.
Client Service:
Respond to client inquiries and provide assistance with account-related questions.
Maintain high standards of client confidentiality and service quality.
Facilitate communication between clients and the operations team.
Application Process: Interested candidates are invited to submit their resume and cover letter, Please include "Back Office Specialist Application" in the subject line.

A leading cyber company based in Hod-Hasharon, is seeking a high-energy and experienced Office Administrator to join our team. With customers such as HP, Samsung, Volvo and Hitachi our advanced IOT solutions provide the keystone of secured connected devices and Embedded software. With customers from the automotive industry, medical devices, and technology companies, as well as a worldwide partners ecosystem, our team is committed to delivering innovation and excellence in the cyber industry.
Type: Full-time, Hybrid (1-2 days from home) 
Responsibilities:
Manage and execute front-desk activities and office administrative duties and logistics.
Oversee employee well-being.
Arrange the management schedules 
Manage logistics such as shipment and delivery management.
Coordinate flights and travel arrangements.
Assist with marketing activities, such as event coordination.
Assist with the finance department, such as booking invoices to the system.

In this role, you will be responsible for overseeing the daily operations and administrative functions across our global offices, including welfare management, coordination between our Ukraine and US offices, and serving as the primary focal point for office-related matters. This role requires a proactive individual with strong organizational skills, excellent communication abilities, and attention to detail.