דרושים » משאבי אנוש » HR admin (Native English)

We are on a mission to build the fastest, most efficient, and scalable in-memory data store in the universe. Our team is global, but our Tel Aviv office serves as a key hub for our operations.We are looking for a highly motivated Office Admin & Operations Manager to support our growing team. This role is an opportunity to take ownership of office management, operational processes, and Employee Experience, helping to build and maintain a dynamic and efficient work environment. If youre a proactive, detail-oriented, and people-focused professional who thrives in a fast-paced, international setting, wed love to meet you! This role is primarily based in our Tel Aviv office, with limited flexibility for occasional remote work.You willOffice Management Oversee office operations in Tel Aviv, including supplies, equipment, vendors, and facilities.Vendor & Finance Coordination Serve as the point of contact for external vendors, service providers, and our global finance team.Travel Management Arrange business travel, including flights, hotels, and transportation for team members worldwide.Recruiting Support Assist with global hiring efforts, including candidate screening, scheduling, and coordination with hiring managers.Employee Onboarding Ensure a seamless and compliant onboarding experience for new hires, both locally and remotely. Employee Experience Organize team events, internal gatherings, and engagement initiatives to foster a strong company culture.Billing Support Assist in customer billing process, collection, and reporting.General Operations Support day-to-day administrative and operational needs for a globally distributed team.
To Apply: We are looking forward to meeting you in our email.

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

we are looking for an HR Operations manager, in this position you will play a crucial role in supporting the day-to-day operations of our HR department. You will be responsible for supporting various HR functions and ensuring the smooth execution of HR processes, policies, and programs.
Your focus will be on maintaining HR data management, coordinating employee onboarding and offboarding, managing employee records, and providing general HR support to employees and managers.
Responsibilities:
Oversee and execute HR processes, including employee onboarding, off-boarding, transfers, promotions, and other personnel changes.
Collaborate with cross-functional teams to implement and improve HR processes, policies, and workflows.
Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System) and ensure data integrity.
Assist in the development and implementation of HR policies and procedures.
Generate regular HR reports and metrics to support data-driven decision-making.
Collaborate with the HR team to address HR tasks and bring processes to execution
Manage HR Services globally in collaboration with relevant HR lead team members

Required Senior Director, HR Operations
About the Role:
The Senior Director of HR Operations will be a strategic and hands-on leader responsible for overseeing our global HR operational functions, including HR Systems (HRIS), HR Data & Analytics, and core HR processes. This role is critical in building scalable, efficient, and compliant HR operations that support our global workforce. The successful candidate will leverage technology, data, and process improvement methodologies to enhance the employee experience, enable data-driven decision-making, and ensure operational excellence across the employee lifecycle.
What You'll Be Doing
Overall Leadership & Strategy:
Develop and execute the HR Operations strategy, aligning it with the overall HR and business objectives.
Lead, mentor, and develop a high-performing team across HR Operations, HRIS, and HR Analytics functions.
Drive a culture of continuous improvement, operational excellence, and data integrity within the HR function.
Collaborate closely with other HR leaders (e.g., HR Business Partners, Total Rewards, Talent Acquisition, Talent Development) to ensure seamless service delivery and integrated HR programs.
Partner with Finance, Legal, IT, and other departments on cross-functional initiatives and system integrations.
Manage the HR Operations budget effectively, optimizing resources and investments.
HR Operations:
Oversee all core HR operational processes from hire to retire, including onboarding, offboarding, employee data management, leave administration, immigration and HR policy implementation.
Ensure HR processes are compliant with all relevant federal, state, and local regulations across multiple countries.
Develop and maintain standard operating procedures (SOPs) and process documentation for key HR operational activities.
Focus on enhancing the employee and manager experience through streamlined and user-friendly processes.
Manage vendor relationships for key operational services (e.g background checks, EORs, immigration).

part of the Optimax Eyewear grouphas rapidly grown into a leading direct-to-consumer online eyewear retailer in the U.S. With the largest selection of styles and brands, we make it easy for everyone to find their perfect pair. Our mission is to enrich lives by offering eyewear tailored to individual needs, style preferences, and budgets.
Through innovative technology and AI-driven solutions, reshaping the eyewear industry and delivering a seamless, personalized shopping experience. We ensure quality, affordability, and efficiency by controlling the full supply chainfrom product design and manufacturing to optical lens production and digital experience.

Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.
Responsibilities & Scope of Role Administrative & Welfare:
Addressing all administrative and reception needs of the company
Phone and front-desk service
Managing office supplies, kitchens, food services, cleaning, and maintenance while maintaining budget control
Documentation of Admin and Welfare expenses
Assisting the Payroll Controller with the employee attendance system
Supporting onboarding of new employees
Managing meeting room calendars and preparing for meetings and visitors
Working with Finance on invoices, expenses, and travel reimbursements
Assisting with the planning and execution of internal events and team welfare activities

Personal Assistant to CEO:
Providing direct administrative support to the CEO, including calendar and meeting management
Coordinating internal and external meetings, travel arrangements, and special tasks
Handling confidential information with discretion
Managing communications and follow-ups on behalf of the CEO
Supporting personal tasks and errands when required

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

we are a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries. We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company. Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.
Responsibilities:

* Provide ongoing administrative and operational support.
* Manage office reception, including welcoming guests and candidates.
* Oversee calendar management and coordinate meetings.
* Organize meeting rooms and manage room schedules.
* Answer, screen, and forward incoming phone calls.
* Manage office supplies and ensure availability.
* Handle document filing, including supporting the accounting department.
* Arrange taxis and couriers as needed.
* Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

Our People Ops team is not what you think of when you hear HR. We are a team of builders who come from a variety of disciplines. What we have in common: We are all self-described people nerds.
Our teams mission is to build the most autonomous organization humanly possible. We believe automation improves experience. We believe in equipping managers with powerful data & insights to make smarter decisions. We believe in doing things differently and not copy-pasting our old playbooks. We believe direct feedback is a gift and a time saver. We believe in automating ourselves out of our current jobs, so we can get to work on the next big thing at our company.
Were looking for a Director of People Operations to oversee two critical areas:
1) Lead our Manager Partnership global team
2) Be our local expert on all things People Ops including compensation, benefits, employment law, and advocate for our Tel Aviv team as we shape our global people strategy.
In this role youll
Lead our global team of Manager partners, in addition to owning our Manager Partnership strategy and roadmap supporting managers at scale through insights, dashboards, automation, and processes
Act as a manager partner to our companys senior executives
Oversee People Ops in Tel Aviv, localizing our global approach to compensation, benefits, learning & development, performance management, etc.
Represent and advocate for our Tel Aviv makers in company-wide decision making as it relates to our people
Collaborate closely with Directors in adjacent departments including Talent Acquisition, People Infrastructure, Learning & Development, and Operations.

We are looking for a Global HR Director and Israel HR Lead.
As a Global HR Director and Israel HR lead you will be responsible for:
This role will be part of the HR leadership team and will report directly to the COO.
Leading HR agenda and overseeing all HR matters of the Israeli site of 400+ employees.
Leading a team of HRBPs across functional units on a global scale.
Managing the global recruitment team, ensuring strategic alignment with business goals and optimizing hiring processes.
Leading the Employee Experience function, developing and executing a global program, managing budgets, supporting local sites, and taking direct responsibility for Israels Employee Experience initiatives.
Working closely with senior executive management on all HR-related topics and procedures, such as workforce planning, change management, performance management, organizational design changes, talent mobility, termination discussions, and more.
Leading operational responsibility on HR organizational processes globally and locally.
Owning, driving, and improving HR strategy towards talent and organizational excellence, enabling scale while maintaining our high-performing culture.
Leading the growth of our global HR Department, continuous process improvement, and creative out-of-the-box solutions.
Advising and supporting on a variety of matters including rewards and recognition, local labor laws, compensation, and benefits.
Developing and steering HR strategies, identifying appropriate solutions, and ensuring their implementation within the broader HR guidelines and framework .