Admin & Welfare Assistant (ML Replacement)

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8201455

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2 ימים

Executive Assistant

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

We're looking for an Executive Assistant to support our CEO in a dynamic and fast-paced environment. If you're organized, proactive, and thrive on challenges, this could be the perfect role for you! This role is designed to provide high-level support to the CEO, ensuring efficient management of their day-to-day activities and strategic initiatives. The individual in this role will act as a trusted advisor, Project Manager, and communication bridge across the organization, helping to drive business priorities and foster a collaborative work environment.
Key Responsibilities:
??Executive Support: Manage the CEOs calendar, schedule meetings, coordinate travel arrangements, and prepare meeting agendas and materials. Ensure the CEO is well-prepared for all engagements and manage relevant communications on their behalf.
??Strategic Planning and Execution: Assist the CEO in developing and implementing strategic initiatives. Track progress on key projects, coordinate cross-functional teams, and ensure alignment with organizational goals.
??Meeting Preparation and Follow-Up: Prepare agendas, presentations, and briefing materials for meetings. Attend meetings when required, take detailed notes, and follow up on action items to ensure completion.??Relationship Management: Maintain relationships with key internal and external stakeholders, acting as a liaison on behalf of the CEO to foster strong communication and collaboration.
??Administrative Support: Handle various administrative tasks such as document preparation, expense reporting, finance, and office organization. Ensure confidentiality and secure handling of sensitive information.
If this sounds like you, send your CV to us (relevant candidates only, please).

Requirements:
Skills and Qualifications:
??Proven experience in an executive assistant or chief of staff role, preferably in a startup or high-growth environment- At least 5 years.
??Exceptional organizational skills with the ability to manage multiple tasks and priorities efficiently.
??Excellent communication and interpersonal skills, with a high level of professionalism and ability to handle sensitive information with discretion and maintain confidentiality.
??Ability to think proactively and work independently with minimal supervision.

This position is open to all candidates.

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8217098

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29/05/2025

Front Office Administrator

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

we are a world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries.

We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company.

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities
Provide ongoing administrative and operational support.
Manage office reception, including welcoming guests and candidates.
Oversee calendar management and coordinate meetings.
Organize meeting rooms and manage room schedules.
Answer, screen, and forward incoming phone calls.
Manage office supplies and ensure availability.
Handle document filing, including supporting the accounting department.
Arrange taxis and couriers as needed.
Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

Requirements:
Proven experience in an administrative role
Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
Excellent oral and written communication skills and strong interpersonal skills
Experience with managing external contacts and liaising with suppliers
Ability to multitask in a dynamic, fast-paced startup environment
Strong attention to detail and ability to manage both small and large tasks effectively
Fluent in Hebrew and English

This position is open to all candidates.

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8197775

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25/05/2025

Front Office Administrator

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

A world-leading material science company, focused on the research, development, manufacturing, and marketing of vision and light control technologies that support safe, sustainable, comfortable, and agile user experiences across various industries. We are seeking a highly organized and proactive Front Office Administrator to join our team and provide essential administrative and operational support to the company. Joining the Gauzy team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.
Responsibilities:

* Provide ongoing administrative and operational support.
* Manage office reception, including welcoming guests and candidates.
* Oversee calendar management and coordinate meetings.
* Organize meeting rooms and manage room schedules.
* Answer, screen, and forward incoming phone calls.
* Manage office supplies and ensure availability.
* Handle document filing, including supporting the accounting department.
* Arrange taxis and couriers as needed.
* Support managers during business trips abroad, including coordinating with travel agents, booking tickets, handling travel documents, and assisting with expense reports.

Requirements:
* Proven experience in an administrative role
* Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
* Excellent oral and written communication skills and strong interpersonal skills
* Experience with managing external contacts and liaising with suppliers
* Ability to multitask in a dynamic, fast-paced startup environment
* Strong attention to detail and ability to manage both small and large tasks effectively
* Fluent in Hebrew and English

This position is open to all candidates.

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8175323

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אירעה שגיאה בשליחת פרטיך למשרה

04/06/2025

Office and Executive Assistant

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

Requirements:
Minimum of 2 years of experience as an Executive Assistant, Administrative Assistant, or similar role in a startup or high-growth, fast-past environment.
Tech-savvy, with proficiency in Microsoft Office Suite, Google Workspace, and basic project management tools.
Exceptional organizational and time-management skills, and ability to multitask and prioritize effectively in a dynamic environment.
Ability to work independently, proactively problem-solve, and collaborate cross-functionally.
Excellent verbal and written communication skills both in English and Hebrew.

This position is open to all candidates.

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8204217

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03/06/2025

Personal Assistant

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

the all-in-one platform helping hospitality businesses worldwide automate, optimize, and scale their operations. Were a fast-growing global startup transforming the hospitality industry - from guest experience to business growth.

With a powerful suite of features and integrations with 150+ industry partners - including Airbnb, Vrbo, Booking.com, Expedia, Google Travel, and many more - empowers property managers to deliver top-tier guest experiences while running more efficient, data-driven operations.

Were proud to have over 800+ team members across 16 countries worldwide, all working together to build the future of hospitality technology.

If you're looking to grow your career in a dynamic, global, and impact-driven environment, wed love to hear from you!
Were looking for a Personal Assistant to support our President and CFO at our Tel Aviv HQ.

Responsibilities
Manage the daily schedules and calendars of the President and CFO, including coordinating meetings, appointments, and travel arrangements.
Plan and organize internal and external meetings, ensuring smooth communication and logistics.
Act as a point of contact for key stakeholders, including investors, partners, clients, and internal teams.
Prepare high-quality presentations, documents, and reports.
Provide full administrative support, including task tracking and prioritization.
Handle travel logistics, including booking accommodations and transportation, itinerary planning, and managing expense reports.

Requirements:
Proven experience as a personal or executive assistant , preferably in a fast-paced , global environment.
Excellent organizational skills and the ability to multitask and prioritize effectively.
Strong interpersonal and communication skills in both English and Hebrew (written and verbal).
High attention to detail and accuracy, with flexibility to adapt to changing priorities.
Proficient in Microsoft Office, Google Workspace, and presentation/reporting tools.
A proactive, can-do attitude and a collaborative approach to supporting executive teams.
High level of discretion and professionalism when handling confidential information.

This position is open to all candidates.

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8202286

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חברת השמה / כח אדם

05/06/2025

Office Manager & PA position

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

we are seeking a person to help with the daily operations of the company. We are looking for someone with a can-do attitude, is a people-person and service & detail oriented.
This role requires availability for a part time position, 70%-80%, working 5 days a week.
A little about us:
we are a growing startup that provides a SaaS-based delivery logistics platform for shippers and carriers with end-to-end, scalable delivery and planning infrastructure, enabling them to compete in todays demanding landscape.
Essential duties and responsibilities:
Office & Ops Management
Monitoring and maintaining office supplies inventory
Preparation for month-end bookkeeping
Admin operations
Travel coordination
Managing the companys employee experience calendar
Assisting with collection activities
PA Responsibilities
Scheduling meetings for the CEO and management
Tracking ToDos for the CEO, ensuring deadlines are met
Coordinate with teams to collect updates & input
Personal assistance to the CEO.

Requirements:
High-level English & Hebrew proficiency in both written and spoken
Proactive & Service-oriented
Highly organized, ability to prioritize, attention to detail
Ability to work in a fast-paced environment with frequent changes
Administrative experience - advantage
Availability for a part-time position.

This position is open to all candidates.

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8205140

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28/05/2025

Office Administrator

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

We are on a mission to build the fastest, most efficient, and scalable in-memory data store in the universe. Our team is global, but our Tel Aviv office serves as a key hub for our operations.We are looking for a highly motivated Office Admin & Operations Manager to support our growing team. This role is an opportunity to take ownership of office management, operational processes, and Employee Experience, helping to build and maintain a dynamic and efficient work environment. If youre a proactive, detail-oriented, and people-focused professional who thrives in a fast-paced, international setting, wed love to meet you! This role is primarily based in our Tel Aviv office, with limited flexibility for occasional remote work.You willOffice Management Oversee office operations in Tel Aviv, including supplies, equipment, vendors, and facilities.Vendor & Finance Coordination Serve as the point of contact for external vendors, service providers, and our global finance team.Travel Management Arrange business travel, including flights, hotels, and transportation for team members worldwide.Recruiting Support Assist with global hiring efforts, including candidate screening, scheduling, and coordination with hiring managers.Employee Onboarding Ensure a seamless and compliant onboarding experience for new hires, both locally and remotely. Employee Experience Organize team events, internal gatherings, and engagement initiatives to foster a strong company culture.Billing Support Assist in customer billing process, collection, and reporting.General Operations Support day-to-day administrative and operational needs for a globally distributed team.
To Apply: We are looking forward to meeting you in our email.

Requirements:
You have:
2+ years of experience in office administration, HR, finance, or operations in a tech environment.
Exceptional organizational skills and attention to detail.
Excellent people skills.
you enjoy working with others and creating a positive work environment.
Great communication skills, both verbal and written.
A team player mindset with a proactive, problem-solving approach.
Strong multitasking and prioritization abilities in a fast-moving environment.
High level of ownership and accountability.
Fluent Hebrew and strong written and verbal communication skills in English.
Proficiency in Google Workspace (Sheets, Docs, Slides) and other productivity tools.

This position is open to all candidates.

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8195757

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אירעה שגיאה בשליחת פרטיך למשרה

04/06/2025

Office Manager

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

an end-to-end business management platform tailored to business-specific needs. From marketing to sales to customer service and more, makes it easy for entire businesses to work together.

Each department is powerful on its own, but together, they can be explosive. was built from the ground up by developers who already knew back in 2011 that there had to be a better way to improve customer relations and decided to develop a software for every need aimed to keep customers delighted. After conquering the local market with more than 2000 satisfied Israeli customers from various industries, we are ready to go global.

Are you up for the challenge?
As part of the operations team, youll be responsible for the smooth day-to-day running of the office and executive support. Your role includes:
As an Office manager in you will
Full-Time | On-site, 5 days a week
Managing daily office operations: groceries, supplies, equipment, deliveries, parking, and maintenance (cleaning, etc.).
Managing all office equipment and supplies to ensure everything is functional, restocked, and up to date.
Managing vendors and suppliers, including ongoing communication, price negotiations, and service quality.
Managing the CEOs calendar with high attention to detailscheduling internal and external meetings, prioritizing tasks, and ensuring smooth coordination.
Leading employee experience and welfare: creating and executing a monthly plan of engagement and wellness initiatives to foster a positive, supportive environment.
Supporting the onboarding and offboarding processes for employees.
Being the go-to person for all office-related needs and ensuring a warm, productive, and enjoyable work atmosphere for everyone.

Requirements:
Availability for a full-time, on-site position (5 days a week in the office).
Assertiveness, diligence, energy, and independence at work.
Service-oriented, ability to multitask and prioritize work.
People-oriented person with excellent communication skills.
Tech-savvy proficiency in Google Workspace
A high level of proficiency in English.

This position is open to all candidates.

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8203448

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04/06/2025

Personal Assistant

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time

A global leader in performance marketing, is looking for an experienced Personal Assistant to join us on our mission to simplify decision-making for millions!
What will you do?
Provide administrative support to C-level management
Manage complex calendars, ongoing tasks, and follow up on action items
Organize agendas and prepare materials for meetings
Coordinate complex meetings and events involving multiple participants
Handle all aspects of travel arrangements, from flights to meeting scheduling
Assist with personal errands and day-to-day activities as needed.

Requirements:
3+ years of experience as a Personal Assistant to senior executives
Experience working in a global high-tech company (internet company an advantage)
Excellent interpersonal skills
Strong written and verbal communication skills in both Hebrew and English
Exceptional organizational skills
Positive attitude and a proactive mindset
Ability to work independently and handle pressure when needed.

This position is open to all candidates.

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8203291

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אירעה שגיאה בשליחת פרטיך למשרה

01/06/2025

HR admin (Native English)

חברה חסויה

Location: Tel Aviv-Yafo

Job Type: Full Time and English Speakers

We are looking for a highly organized, detail-oriented, and proactive HR admin to join our HR team. In this role, you will support our CEO, oversee the day-to-day operations of our Tel Aviv office, and help drive global employee experience initiatives.
If youre a strong communicator in spoken and written English, thrive in dynamic environments, and love being at the heart of company culture and operations, this role is for you!
Key Responsibilities:
Manage the CEOs fast-paced calendar with precision, clear communication, and planning.
TLV Office Management Own the operational management of our Tel Aviv office, including vendor coordination, supplies, and facilities, and on-site support to create a smooth and inspiring work environment.
Employee Experience Execute and coordinate initiatives to elevate employee engagement globallysupporting onboarding, internal events etc
Ad-Hoc support HR Projects- whether in communications, analytics, event planning, etc

Requirements:
Experience in HR operations, office management, or executive support.
Excellent English skills both written and spoken are a must.
Highly organized, efficient, and detail-oriented.
Strong interpersonal skills and discretion in handling confidential information.
Ability to multitask and adapt in a fast-paced, startup-like environment.
Positive and proactive
5 days from the office

This position is open to all candidates.

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8200242

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