לוח משרות דרושים מזכירות / פקידות

seeking applicants for an Executive Assistant & Office Coordinator, responsible for a smooth daily operation of Chairmans office and administrative operations at the companys Israeli headquarters.
What you will be doing:

Providing administrative support to the Chairman and to the senior leadership.
Oversee Petach Tikva office operations to ensure a smooth and efficient work environment.
Assisting with various meetings and leadership coordination (agendas, materials, follow-ups).
Supporting in preparation for business reviews, events, executive visits and strategic meetings.
Preparing and maintaining reports, summaries, and presentations for management using modern digital tools and dashboards.
Coordinating travel arrangements (flights, hotels, visas, itineraries, expense reports), ensuring compliance with company travel policies.
Maintaining highest level of confidentiality and discretion in all aspects of the role.

We are an early stage and well funded startup (last rounds by Team8), and now looking for an Administrative Manager for a part time role, to join the team for the long run! This is a Sunday-Thursday, 9:00-15:00 role, 1 day work from home.



We are looking for a resourceful Administrative Manager to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.

The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.

Key Responsibilities:

Office Operations & Daily Support:
Manage daily office functions, providing proactive support to team members across departments.
Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
Manage and coordinate daily schedules for management members according to business needs (internal & external meetings)

Finance & Records Management:
Keep meticulous records of office expenses, budget allocations, and financial transactions.
Assist in preparing reports, processing invoices, and managing the office budget.
Act as the focal point for the travels on a business trip - book flights & hotels, register to conferences etc...
Cooperation with financial focal points in regards to payments and insurance.

HR Support:
Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
Help w/ special projects as may come from time to time.

We are looking for an energetic, highly organized, and hands-on Office Manager & Employee Experience professional to join our team in Ramat Gan. This is a full-time, on-site position (5 days a week) that plays a key role in managing daily office operations and creating an exceptional employee experience.

Were looking for a super hands-on, creative, and driven producer at heart whos ready to bring their production skills into the tech world. Someone who loves getting things done, thrives under pressure, and is passionate about creating unforgettable employee experiences. No task is too big or too small youll be the go-to person for making things happen.

Responsibilities:

Office Management:
Manage the day-to-day operations of the office and ensure smooth functioning at all times.
Build and maintain relationships with vendors and service providers (cleaning, catering, parking, maintenance, etc.).
Handle office logistics, supplies, and facilities needs proactively.
Ensure the office environment is welcoming, well-maintained, and reflects our company culture.

Employee Experience:
Plan and execute company events from start to finish happy hours, holiday celebrations, gifts, team-building activities, and company-wide gatherings.
Coordinate quarterly company offsites abroad, including logistics, travel, and on-site execution.
Partner with the Employee Experience & Operations Manager to strengthen company culture and internal communications.