לוח משרות דרושים אדמיניסטרציה בהרצליה

We are seeking a dynamic and detail-oriented Office Manager to oversee key administrative, travel, and employee-facing functions.
This role is critical to maintaining a positive work environment, ensuring smooth business travel logistics, and supporting various operational processes across the company.
Key Responsibilities:
Employee Experience & Engagement:
Design and execute the companys annual employee experience and welfare program.
Organize and manage employee events, including:
Holiday toasts and celebrations
Company offsites
Holiday gift distribution
Happy hours & parties
Act as a point of contact for all employee-related welfare needs.
Business Travel Coordination:
Flight booking and ticketing
Accommodation reservations
Ground transportation arrangements
Travel insurance tracking and exceptional case support
Coordinate approvals from relevant managers for all travel requests.
Maintain close communication with the travel agency.
Ensure timely and accurate invoice approvals and travel agenda preparation as needed.
Mobile Plan & Communications Management:
Onboarding and offboarding of employees from the companys cellular plan
Activation of mobile data packages
Management and renewal of the agreement with the cellular provider (Telephone)
Finance & Reporting Support:
Shuttle usage summary
Attendance system reports
Process invoices and expense reports through the Mesh system
Back Office System Management:
Telephone: Manage monthly employee updates and invoice submission to Finance
Dream Team: Add/remove users, monitor and close reports monthly, send reminders, handle sick leave documentation, ensure managerial approval, and generate reports for Finance and HR
Shuttle Management: Coordinate with the shuttle provider for adding/removing employees, addressing change requests or feedback
General Administrative Support (G&A):
Provide front desk and general office administrative support
Facilitate internal operational processes and vendor agreements as needed
Order and distribute employee equipment and swag (e.g. backpacks, bottles, branded items).

Do you possess exceptional organizational skills and a sharp eye for details? We are looking for Sales operation. What Youll Be Doing:
Provide Operational Sales Support: Manage all operational aspects of the sales cycle, including building complex proposals and generating client-facing documents.
Manage Internal Processes: Drive and track internal approval processes with various stakeholders, ensuring smooth progress with a high degree of patience.
Work with Information Systems: Demonstrate in-depth knowledge of and work consistently with Microsoft systems, including advanced Excel skills.
Update and manage all sales processes within CRM systems.
Facilitate Coordination Collaboration: Proactively and continuously engage with both internal and external partners.

Required Office Administrator (Part-time)
Are you our next Office Administrator? We are looking for a motivated and experienced professional to join our fast-growing Global Fin-Tech company in Herzliya. Thrive in our dynamic and international environment by providing essential administrative support.
Your Role:
Provide ongoing administrative support to all employees and management at the front desk.
Interact daily with suppliers, including supermarkets, couriers, printers, cellular providers, and car park services.
Host guests and manage meeting room bookings.
Maintain office facilities and ensure a well-organized workspace.
Support company events, as well as HR and training departments as needed.
Provide support and backup to the executive assistant team as required.
This is a part-time position, required on Mondays, Wednesdays, and Thursdays.