לוח משרות דרושים עוזר אישי

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

an end-to-end business management platform tailored to business-specific needs. From marketing to sales to customer service and more, makes it easy for entire businesses to work together.

Each department is powerful on its own, but together, they can be explosive. was built from the ground up by developers who already knew back in 2011 that there had to be a better way to improve customer relations and decided to develop a software for every need aimed to keep customers delighted. After conquering the local market with more than 2000 satisfied Israeli customers from various industries, we are ready to go global.

Are you up for the challenge?
As part of the operations team, youll be responsible for the smooth day-to-day running of the office and executive support. Your role includes:
As an Office manager in you will
Full-Time | On-site, 5 days a week
Managing daily office operations: groceries, supplies, equipment, deliveries, parking, and maintenance (cleaning, etc.).
Managing all office equipment and supplies to ensure everything is functional, restocked, and up to date.
Managing vendors and suppliers, including ongoing communication, price negotiations, and service quality.
Managing the CEOs calendar with high attention to detailscheduling internal and external meetings, prioritizing tasks, and ensuring smooth coordination.
Leading employee experience and welfare: creating and executing a monthly plan of engagement and wellness initiatives to foster a positive, supportive environment.
Supporting the onboarding and offboarding processes for employees.
Being the go-to person for all office-related needs and ensuring a warm, productive, and enjoyable work atmosphere for everyone.

A global leader in performance marketing, is looking for an experienced Personal Assistant to join us on our mission to simplify decision-making for millions!
What will you do?
Provide administrative support to C-level management
Manage complex calendars, ongoing tasks, and follow up on action items
Organize agendas and prepare materials for meetings
Coordinate complex meetings and events involving multiple participants
Handle all aspects of travel arrangements, from flights to meeting scheduling
Assist with personal errands and day-to-day activities as needed.

the all-in-one platform helping hospitality businesses worldwide automate, optimize, and scale their operations. Were a fast-growing global startup transforming the hospitality industry - from guest experience to business growth.

With a powerful suite of features and integrations with 150+ industry partners - including Airbnb, Vrbo, Booking.com, Expedia, Google Travel, and many more - empowers property managers to deliver top-tier guest experiences while running more efficient, data-driven operations.

Were proud to have over 800+ team members across 16 countries worldwide, all working together to build the future of hospitality technology.

If you're looking to grow your career in a dynamic, global, and impact-driven environment, wed love to hear from you!
Were looking for a Personal Assistant to support our President and CFO at our Tel Aviv HQ.

Responsibilities
Manage the daily schedules and calendars of the President and CFO, including coordinating meetings, appointments, and travel arrangements.
Plan and organize internal and external meetings, ensuring smooth communication and logistics.
Act as a point of contact for key stakeholders, including investors, partners, clients, and internal teams.
Prepare high-quality presentations, documents, and reports.
Provide full administrative support, including task tracking and prioritization.
Handle travel logistics, including booking accommodations and transportation, itinerary planning, and managing expense reports.

The PA will provide administrative and operational support to the Legal & Compliance department and personal assistance to the Chief Legal & Compliance Officer (CLO).

Responsibilities
Manage sensitive matters with a high level of confidentiality and discretion
Sustain a daily calendar of meetings and events, including scheduling f2f and virtual meetings with multiple internal & external participants and booking conference rooms
Organize complex calendars and schedules, resolving any scheduling issues
Arrange travel and accommodations for the department. Prepare expense reports
Support budget management and control, inc. purchase orders
Coordinate and prepare internal reports within the department and to management
Prepare presentations Welcome guests from abroad arriving to CLO office
Lead and coordinate various projects within the department and with others
Arrange and coordinate all departments social activities and events (offsite meetings, holiday toasts, birthdays, volunteering, etc.)

part of the Optimax Eyewear grouphas rapidly grown into a leading direct-to-consumer online eyewear retailer in the U.S. With the largest selection of styles and brands, we make it easy for everyone to find their perfect pair. Our mission is to enrich lives by offering eyewear tailored to individual needs, style preferences, and budgets.
Through innovative technology and AI-driven solutions, reshaping the eyewear industry and delivering a seamless, personalized shopping experience. We ensure quality, affordability, and efficiency by controlling the full supply chainfrom product design and manufacturing to optical lens production and digital experience.

Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.
Responsibilities & Scope of Role Administrative & Welfare:
Addressing all administrative and reception needs of the company
Phone and front-desk service
Managing office supplies, kitchens, food services, cleaning, and maintenance while maintaining budget control
Documentation of Admin and Welfare expenses
Assisting the Payroll Controller with the employee attendance system
Supporting onboarding of new employees
Managing meeting room calendars and preparing for meetings and visitors
Working with Finance on invoices, expenses, and travel reimbursements
Assisting with the planning and execution of internal events and team welfare activities

Personal Assistant to CEO:
Providing direct administrative support to the CEO, including calendar and meeting management
Coordinating internal and external meetings, travel arrangements, and special tasks
Handling confidential information with discretion
Managing communications and follow-ups on behalf of the CEO
Supporting personal tasks and errands when required