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We are looking for a highly organized, proactive, and service-oriented Senior Personal Assistant to support a fast-paced executive across a wide range of personal, household, and day-to-day operational responsibilities.
In this role, you will be responsible for ensuring that schedules, travel, household operations, vendors, errands, and ongoing logistics are managed seamlessly and efficiently. You should be comfortable working in a dynamic environment, anticipating needs before they arise, and handling multiple priorities with discretion, urgency, and attention to detail.
This role requires exceptional flexibility and availability, including alignment with U.S. working hours, responsiveness outside standard business hours when needed, and readiness for international travel.
Responsibilities:
Manage day-to-day personal scheduling, appointments, and ongoing logistics
Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and real-time support during travel
Provide high-touch personal support with strong responsiveness and availability across U.S. and Israel time zones
Oversee household operations and manage external vendors and service providers, including housekeeping, maintenance, babysitting, drivers, deliveries, and additional personal services
Handle personal errands, administrative tasks, payments, reservations, and ongoing coordination needs
Support planning and execution of personal events, family logistics, and special projects
Maintain organization across schedules, documents, tasks, and follow-ups
Communicate and coordinate with vendors, external stakeholders, and service providers in a professional and efficient manner
Anticipate issues proactively and resolve problems quickly and independently
Ensure a high level of discretion and confidentiality in all aspects of the role
Travel internationally when required

We're looking for a sharp, highly organized Executive Assistant to support our CEO during a maternity leave period, starting in August 2026. About the role As Executive Assistant to the CEO, you'll be the operational backbone of the executive office — managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets. As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead and work relentlessly to bring therapy to patients in need, no matter where they live. Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve. We are a dynamic, fast-paced company operating in over 30 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile, and adaptive, to join us on our mission. If you want to make a difference in people's lives, we invite you to join us! The Business Assistant will manage all administrative work in the unit, including taking care of logistics of conferences held in Israel and abroad, promotion materials, procurement & budgeting, and more. **This is a temporary position to cover a maternity leave for a period of 9 months.

Responsibilities:
The Business Assistant is in charge of overseeing all unit activities, monitoring activities from A to Z, including keeping files of all activities in accordance with the company’s compliance guidelines, handling payments to suppliers, and more. Works closely with multiple departments in Medison.
* Integrate and oversee all unit's marketing and medical activities and monitor it with alignment to company's compliance guidelines.
* Responsible for all administration regarding scientific and marketing events - including lecture and consultancy agreements, venue catering, ordering professional articles etc.
* Monitoring- Responsible for producing reports and follow up activities from early initiation phase until closing it, payment etc. Make sure all is done according to unit's defined timelines.
* Raising Flags- constant feedbacks to PM and BUM and raising flags on time.
* Digital workspace- work with several management software such as Priority, Veeva etc.
* Provide administrative support to unit employees and back-office service to field employees.
* Handle administrative & logistic details of conferences in Israel and abroad.
* Give support with promotional materials and graphics including both designs for conferences.
* Digital workspace- work with several management software such as Priority, Veeva etc.
* Handle travel logistics, for both team and HCPs according to compliance guidelines
* Responsible for all logistics concerning overseas guests (refreshments, meeting room arrangements etc.)
* Keep contact with suppliers in Israel and abroad
* Work according to the Medison code of ethics and compliance guidelines
* Handle and follow-up on the unit’s expenses - invoice budgets, payment transfer and liaison with economists regarding budget transfers.
* Take part in the coordinators’ working groups and forum

City:
Petah Tikva