We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.
The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.
The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.
As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.
Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.
Requirements: What Makes You a Great Fit:
Proven experience as an Office Administrator, Front Desk Representative, or similar role.
A proactive, service-oriented team player with a positive and friendly attitude.
Excellent verbal and written communication skills in Hebrew and English.
Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word).
Strong interpersonal skills and good business judgment to work effectively with all levels of the organization.
Availability to work evening shifts (11:00-20:00).
Nice-to-Have Skills:
Experience managing social media platforms (Facebook, Instagram, YouTube).
Familiarity with Photoshop and/or Canva.
This position is open to all candidates.