לוח משרות דרושים Back Office / בק אופיס עבודה היברידית, לחיפוש זה נמצאו 80 משרות

We seek a highly organized and proactive Executive Assistant to support the Co-Founders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for calendar management, meeting preparation and follow-ups, travel arrangements, confidential document handling, and other critical executive support tasks.

Responsibilities
Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups to ensure task prioritization.
Manage complex calendar scheduling, optimize time, and resolve conflicts proactively.
Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries. Be prepared to adjust plans as needed.
Assist with fundraising activities and investor relations, including preparing materials and coordinating meetings.
Prepare meeting agendas, compile information packages, and ensure executives are well-prepared.
Track and manage expenses and process reimbursements.
Planned and executed corporate events.
Attend meetings, take detailed minutes, and ensure follow-up on action items.
Serves as the primary liaison between executives, clients, and vendors, ensuring professionalism.
Proofread, edit, and format presentations, reports, and other documents.
Coordinate event logistics, including reservations, transportation, and entertainment arrangements.
Manage incoming and outgoing communication, including emails and calls.
Handle other duties as assigned by management.

=We're looking for a high energy and proactive part time Workplace Coordinator (80% position) to join our growing Office and Admin team. You'll manage day-to-day operations for one of our office floors and coordinate team events, both internal and external. The ideal candidate is highly service-oriented, organized, and thrives in an in-person environment - with real opportunity to shape and elevate the office experience as a top place to work.
In Office Days: Monday - Thursday Working Hours: 08:30 to 17:30
Responsibilities:
Oversee all office maintenance and operations, including grocery and office supply orders, liaising with service providers, and handling maintenance issues.
Maintain a pleasant and functional working environment at all times.
Greet candidates and visitors and show them to their meeting room.
Assist coordinating company events, happy hours and gatherings.
Provide office concierges services to candidates, employees and management, including organizing parking, deliveries, and assisting international visiting employees with accommodations.
Work closely with our office manager on ad hoc projects.