לוח משרות דרושים עוזר אישי בתל אביב יפו

Our Administrative & HR department is looking for a talented, proactive, service-oriented Administrative Assistant to join our growing team.
Responsibilities & Scope of Role:
Front Desk & Guest Experience:
Managing reception, welcoming guests, coordinating visitor check-in, and providing VIP hospitality.
Preparing meeting rooms (setup, refreshments, cleanliness, equipment readiness).
Supporting employee-facing needs with exceptional service and professionalism.
Office Operations & Welfare:
Managing food services: kitchens, refreshments, lunch coordination, and Happy Hour.
Overseeing office cleanliness, maintenance requests, and vendor coordination.
Handling employee-related orders (parking, access cards, equipment, swag).
Managing welfare activities: birthdays, anniversaries, holiday gifts, and team events.
Documenting administrative and welfare expenses and maintaining budget awareness.
Setting up workstations for new hires: equipment, seating, welcome packages.
Meetings, Travel & Logistics:
Managing meeting room calendars and ensuring room readiness.
Coordinating domestic and international travel arrangements as needed.
Supporting logistics for internal and external visitors.
Employee Support & HR Coordination:
Assisting with onboarding processes and first-day orientation.
Assisting the Payroll Controller with attendance system updates.
Collaborating with HR and Finance on invoices, documentation, and reimbursements.
Location: Ramat HaChayal, Tel Aviv
Work Model: On-site, full-time, morning hours overseeing the reception desk.

We are looking for a versatile and highly organized Executive Assistant to the CEOs for a maternity leave replacement.
In this role, you will act as a critical partner to the leadership teams day-to-day operations, helping connect the dots across the organization and supporting a fast-paced startup environment demonstrating a high level of discretion and professionalism. You will manage the CEOs calendars, coordinate meetings for senior leadership, handle travel arrangements, and support company-wide projects and processes.
This role offers a unique opportunity to work closely with the CEOs as their right-hand, gaining unparalleled exposure to executive decision-making while playing a pivotal role in the companys daily success.
Role and Responsibilities:
Oversee and maintain the CEOs calendars, acting as the primary point of contact for all scheduling requests and prioritizing key strategic engagements.
Schedule logistics for meetings, conferences and special events (onsite & offsite).
Manage all board-related logistics, serving as the primary POC for coordinating meetings and executive 1:1s with key stakeholders.
Act as the main point of contact for the CEOs travel related matters - organize travel, transportation, accommodation, as well as assist with additional travel needs.
Prepare travel reports & manage reimbursements for the leadership team.
Support and integrate company-wide and leadership initiatives such as Global All Hands meetings, leadership meetings and different internal communications.
Handle confidential information; this includes protecting the privacy and security of company records and information.

We are actively seeking for a highly experienced Executive Assistant to support the CEO in a fast-growing, global technology company.
The Executive Assistant plays a central role in managing the CEOs day-to-day operating flow, ensuring priorities, logistics, and execution are handled with precision and reliability.
Key Responsibilities:
Own and manage a highly complex and dynamic calendar, prioritizing time based on business and leadership needs
Proactively plan, protect, and optimize the CEOs time, including buffers, focus blocks, and rapid adjustments
Coordinate internal and external meetings end-to-end, including preparation, logistics, and follow-up
Plan and manage complex international and domestic travel, including itineraries, visas, and last-minute changes
Support logistics for board meetings, leadership offsites, and executive-level events
Act as a trusted point of coordination between the CEO and senior internal and external stakeholders
Handle sensitive professional and personal matters with absolute discretion and sound judgment
Operate with full ownership to reduce noise, friction, and distractions from the CEOs day-to-day work.

We are actively seeking a seasoned senior Chief of Staff to work closely with the CEO and the executive leadership team.
This is a trusted leadership role at the center of the organization. The Chief of Staff serves as a senior, high-impact trusted partner to the CEO, operating within the executive leadership layer and supporting focus, execution, and alignment across the company.
This role is designed for an experienced operator who is comfortable moving between strategic context and hands-on execution, and who has previously led complex, cross-functional initiatives in a growing organization.
Key Responsibilities:
Partner closely with the CEO on the execution of key company priorities
Own and lead cross-functional, company-level initiatives from problem definition through execution, working closely with senior leaders across functions
Drive progress on initiatives that span multiple teams, ensuring clarity, momentum, and delivery
Support and structure the executive operating rhythm, including leadership cadence and planning cycles
Support annual and quarterly planning processes to drive focus and alignment
Act as a connective layer across the organization to improve coordination and execution on strategic priorities

we are looking for a dynamic and experienced professional to join us in a unique hybrid role. This position includes a permanent role as Executive Assistant to the CEO, alongside a temporary responsibility as Office Manager and Employee Experience Lead, covering a maternity leave period.
As Executive Assistant to the CEO, you will provide ongoing, high-level support to our CEO and play a key role in driving focus, efficiency, and execution at the leadership level.
During the maternity leave coverage, you will also take ownership of office operations and employee experience, ensuring a smooth, engaging, and well-run workplace.
This is a great opportunity for someone who enjoys working closely with leadership, thrives in a dynamic environment, and is excited to make an impact both strategically and culturally.
You will
Executive Support (Permanent)
Serve as a trusted partner to the CEO - anticipate needs, think ahead, and keep things running seamlessly
Take ownership of tasks end-to-end, drive execution, and ensure nothing falls through the cracks - Calendar Management; Email Management; Project Management, Client Relationship; Board/Offsite Preparation.
Represent the CEO and company professionally, confidently, and with excellent judgment.
Bring creativity and initiative - improve processes, suggest solutions.
Office & Employee Experience (Temporary, Maternity Leave)
Keep the office running smoothly - logistics, supplies, and day-to-day operations
Create engaging employee experiences that bring our companys culture to life, turning recognition and engagement into a true cultural pillar.
Be the go-to person for the team - collaborating, supporting, and ensuring everyone feels connected.

We are seeking a highly organised and detail-oriented Workplace Assistant.
As the first face our visitors see, youll be the heartbeat of our IL office. Youll be the person who greets guests with a warm smile, sets the tone for their experience, and brings positive energy to our team every day. With our office just getting off the ground, youll have the unique opportunity to help shape its culture, create a welcoming atmosphere, and make sure everyone - from clients to colleagues - feels right at home.
Youll work hand-in-hand with our EMEA Workplace Experience Manager and be part of our vibrant EMEA People Experience team - the crew that makes our offices buzz and our people smile.
Front Desk & Visitor Management
Greet and assist visitors,lack and emai notifying relevant team members upon arrival via internal communication tools such as Sls.
Oversee the entry and exit of staff, visitors, and deliveries.
Maintain the office area to ensure it is tidy and presentable at all times.
Coordinate visitor passes, access cards, and security sign-in procedures.
Office Support
Meeting room management.
Ensure our company property is secure and sensitive information is appropriately protected.
Keep snack areas well-stocked.
Manage the 10bis account to ensure employees receive daily lunch options within budget.
Support the Workplace Experience Manager with administrative tasks.
Assist in calculating and reporting office attendance.
Identify and implement creative ways to foster employee engagement, team-building, volunteering, and cultural celebrations within a cost-conscious budget.
Plan, coordinate, and set up for internal events and initiatives.
Assist the Workplace Experience Partner in maintaining full health and safety compliance within the office.
Assist with onboarding new staff members, helping them settle in smoothly and feel welcomed from day one.
Maintain relationship with Building Management and escalate employee requests when needed.

We are looking for a highly driven, strategic, and resourceful operator to partner closely with our Chief Executive Officer as we enter our next stage of growth. Reporting into our VP of Strategy and Business Operations, you will act as a force multiplier for the CEO - protecting and amplifying her focus, driving clarity and communication, and ensuring momentum and accountability across the leadership team.

Based in our Tel Aviv office, you will work at the center of the organization, partnering closely with leaders across Israel and the U.S. You will serve as a daily thought partner to the CEO, translating strategy into action, anticipating issues, resolving misalignment, and preparing for high-stakes decisions and meetings. This is a highly visible role with direct exposure to the decisions shaping the future of the company, and requires exceptional intellectual rigor, emotional intelligence, and ambition.

Note: This role requires working the same hours as the CEO, regardless of time zone, with frequent collaboration with U.S.-based stakeholders. The schedule follows a split workday from 08:00 to 12:00, followed by a break, and then from 16:00 through the evening or night.

Responsibilities:
Serve as the CEOs trusted advisor and right hand, protecting and amplifying her time, anticipating needs, and driving high-leverage execution.
Drive alignment and clear communication of priorities, decisions, and expectations across teams and geographies, surfacing risks and resolving issues early.
Own and shape internal and external communications on behalf of the CEO, acting as her proxy when needed.
Lead high-impact initiatives and drive scalable execution across functions and teams.
Run leadership team cadence with rigor, including agendas, offsites, decision tracking, follow-through, and accountability.
Bring structure to ambiguous problems and turn strategy into clear plans and owners.
Step in as an operator to unblock progress and ensure follow-through.