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As our Office Manager, youll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if youre a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey. The Office Manager will be stationed at the reception desk and will handle front-desk duties.

Working Hours: 8:30 - 5:30 Sunday - Thursday (On-site).

Responsibilities:
Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking.
Manage the office budget, track expenses, and keep within budgetary limits.
Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties.
Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies.
Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors.
Schedule meetings and coordinate calendars for various leaders
In charge of ongoing welfare events and happy hour
Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
Be a central point of contact and liaise with various departments and external parties.
Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
Take an active part in executing cross-company projects with HR and Finance teams.
Work closely with global teams.
Identify opportunities for process improvement and implement changes to enhance overall office efficiency.
Stay ahead of industry best practices to maintain a modern and effective workplace.
Designing and creating materials to support office events (Holidays, Celebrations events)
Performs other related duties as assigned.
Report to HR Director.

HR Operations & Office Administrator We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors. Key Responsibilities Front Desk & Office Management
* Staff the reception desk and warmly welcome all employees and visitors.
* Manage the day-to-day administrative operations of the office.
* Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
* Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
* Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
* Work closely with suppliers and service providers, including ordering office equipment and food supplies.
* Handle purchase requests from various departments and follow up on orders.
* Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
* Coordinate travel logistics for employees and visitors, including accommodations and pickups. HR Operations
* Act as an integral part of the HR team, supporting day-to-day HR activities.
* Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
* Proactively identify opportunities to improve employee experience and workplace satisfaction.
* Support internal communications and employee engagement activities.
* Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
* Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.