דרושים » אדמיניסטרציה » Admin Coordinator

We are looking for an organized, proactive, and people-oriented Office Manager & Employee Welfare to join our team. This role combines office management and employee welfare, with responsibility for ensuring a well-organized, positive, and engaging workplace.

The ideal candidate is highly organized, service-oriented, hands-on, and enjoys working with people while managing multiple tasks and priorities in a fast-paced environment.

Responsibilities:

Office Management

Manage the day-to-day operations of the office and ensure a well-organized, welcoming, and productive work environment.
Manage relationships with office suppliers, vendors, and service providers.
Handle office supplies, equipment, inventory, and maintenance.
Coordinate repairs, cleaning, catering, and other office services.
Manage office-related purchases, invoices, and expenses.
Coordinate meetings, events, and internal office activities.
Ensure the office is maintained to a high standard at all times.
Support employees with day-to-day office-related needs and requests.
Employee Welfare

Own and manage employee welfare activities and initiatives throughout the year.
Plan and coordinate company events, team activities, celebrations, holidays, and employee engagement activities.
Manage employee gifts, birthdays, milestones, and special occasions.
Develop creative initiatives to improve employee satisfaction, engagement, and overall workplace experience.
Gather employee feedback and proactively identify opportunities to improve the employee experience.
Coordinate catering, snacks, lunches, and other employee perks.
Manage office celebrations and company-wide activities.
Work closely with management to plan and execute employee engagement and welfare initiatives.

We are looking for a highly organized and detail-oriented Intern to join our Operation & Maintenance team at Sungrow Israel.
This is a full time back office intern position focused on computer-based work, supporting the daily operations of the team, including CRM and service request management, scheduling and coordination of field activities, documentation, reporting, and administrative support for our Energy Storage System projects.
The role requires strong organizational skills, ownership, and the ability to manage multiple tasks and interfaces simultaneously while ensuring smooth operational flow behind the scenes.

Responsibilities:
1. Back Office and Administrative Support:
Providing administrative support to the service team, including coordination, follow-up on open tasks, documentation, reports, and maintaining accurate records according to internal procedure.
2. Issue Routing and Follow:
Identifying system alerts, routing them to the relevant internal expert, and following up to ensure issues are handled and closed in a timely manner. You do not fix technical problems; you manage the flow.
3. Scheduling & Coordination:
Managing calendars, maintenance activities, deadlines, and internal scheduling to ensure tasks are completed on time and properly coordinated.
4. Data & System Monitoring:
Collecting and reviewing operational data from Energy Storage System plants, monitoring system performance, and identifying irregularities to ensure accurate documentation and follow-up.

Description:

Serve as the welcoming face, greeting guests, managing the front desk, and providing exceptional service to employees.

Oversee daily office operations to ensure a smooth, organized, and pleasant working environment.

Plan, organize, and execute company events, holiday celebrations, and internal operational initiatives.

Bring creativity to the office atmosphere by designing and empowering employee experiences through office styling, for company special occasions and holidays.

Create an outstanding hospitality experience for team members and visiting partners.

Utilize platforms such as Canva, Excel, Monday, and other operational tools to streamline office processes and internal communications.

Provide administrative support across departments, with potential future growth into executive calendar management for our CEO.

Maintain flexibility for office opening and closing hours, including occasional late stays for event preparations.

We are a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, we enables creators to stay on trend, and achieve their creative goals. Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io. As our Office Manager & Employee Experience, you'll be the heartbeat of our Israeli offices- responsible for the smooth day-to-day running of the office and for creating a warm, engaging, and efficient environment for our employees. This role calls for strong operational and execution skills, ownership, and genuine care for people. What you'll own Workplace experience. Shape our workplace experience by creating a warm, simple, and welcoming environment for employees, candidates, and visitors alike. Employee focal point. Serve as the "go-to" person for employees on all office-related matters, proactively managing daily office needs. Daily administration. Own daily office operations end-to-end, including meeting rooms, supplies, equipment, parking, cleaning, and maintenance. Vendor & budget management. Manage relationships with office vendors and suppliers, and help oversee the office budget. Employee Experience. Plan and execute Employee Experience initiatives, including company events, gifting, wellness programs, holiday celebrations, and personal milestones. Onboarding. Assist with onboarding new hires, ensuring a smooth integration into company culture and operations.

The Operations team ensures the smooth and efficient functioning of our services and processes. We focus on optimising workflows, improving operational efficiency, and delivering exceptional customer support. By streamlining operations and implementing best practices, we help drive the companys growth and maintain high service standards. Our team is dedicated to providing a seamless experience for our customers and supporting mission to empower businesses globally.


What youll do

You will join the Client Enablement (CE) team, working to build a seamless customer product onboarding and configuration experience for customers across the EMEA and globally. In this role, you will work with various internal stakeholders to ensure client accounts are ready for transaction and that client transactions can be processed smoothly in production environments. You will partner closely with Commercial, Solution Engineering, and Product teams to configure pricing and account capabilities, while identifying opportunities to improve the onboarding experience at scale. The CE team is small but business critical, and you will play a key role in providing a positive initial experience with the platform as the EMEA business continues to grow.

Do you want to help us build the DNA of tech.?
we are currently seeking applicants for a Secretary & Engineering Assistant.
In this position, you will provide engineering and administrative support to the Engineering Department, assisting engineers in daily activities while ensuring efficient coordination of department operations and projects.
Job Location:
Beer Sheva is the capital of the Negev, located in Southern Israel.
What you will be doing:
Working closely with Engineering Manager on daily tasks, schedule management, preparing presentations, planning flights and other administration support
Support process engineers in their daily activitis.
Conduct data collection and analysis.
Support projects aimed at improving quality, yield, and processes.
Assist with project follow-up.
Coordinate team meetings and follow-up.
Maintain engineering documentation and records.
Support communication with internal teams and external suppliers.
Handle general administrative and departmental tasks.

We are looking for an energetic and organized office manager to join us at for a super exciting position. The position requires high motivation, energy, hard work, and working closely with Admin team.
The day-to-day :
Sitting at the reception desk and overall administrative responsibilities (Greeting visitors, assisting employees, etc.)
Be the focal point for various vendors such as office equipment, cellular companies, refreshments, etc.
Create and update records and databases with personnel, financial and other data
Plan and execute team building, offsites, large meetings, and happy hours in the office.
Support in all the various welfare activities in the company.
**This position requires to be physically present at the front desk 4 days a week and one day from home with flexibility to changes, 9:00 AM to 6:00 PM.**

we strive to make food accessible to everyone, even those in cities without traditional street addresses. Through innovative technologies, we help restaurants expand their reach, provide delivery partners with new earning opportunities, and ensure food delivery is accessible to all. Our vision is to democratize food delivery and make it a positive experience for everyone involved

What Will You Do
Menu Creation: Develop menus for stores and restaurants joining the HAAT app.
Typing Skills: Fast typing in Arabic, Hebrew, and English.
Image Design: Design and edit images.