דרושים » מכירות » An Asian Embassy in Tel Aviv is seeking a capable and service-oriented CONSULAR OFFICER

This position works from our Tel Aviv office in the Nutrition Division.
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands to help get the nutrients they need to live their healthiest life.

What Youll Do
You'll be the Affiliate administrative assistant and receptionist at Abbott Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES
Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.
GENERAL RESPONSIBILITY
To comply with the companys policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives Abbott Israel.

ACCOUNTABILITY
Interacts with all employees at all levels, directs callers or visitors to appropriate individuals or resources within the organization. Often acts as a liaison between Facility Maintenance and both internal and external customers.

You'll be the Affiliate administrative assistant and receptionist Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES

Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.

We're looking for a proactive and detail-oriented Retail Operations Coordinator to join our Retail team. In this role, you'll serve as a key operational support function for our Account Management and Merchant Operations teams, helping ensure smooth day-to-day execution across our retail and grocery partners. You'll handle a variety of operational, administrative, and logistical tasks, while adapting to evolving business needs and supporting high-impact initiatives across the organization. This is an excellent opportunity for someone who enjoys working behind the scenes, thrives in a dynamic environment, and takes pride in delivering exceptional service and operational excellence.
What You'll Be Doing
Operational Support
Provide day-to-day operational support to Account Management and Merchant Operations teams.
Execute a variety of administrative and back-office processes with accuracy and attention to detail.
Monitor ongoing operational workflows and ensure adherence to internal processes and guidelines.
Support business-critical and seasonal initiatives by coordinating updates and operational tasks across merchant portfolios.
Device & Logistics Coordination
Manage the preparation, configuration, and shipment of operational devices for merchant partners.
Coordinate deliveries and logistics processes with external vendors and service providers.
Track inventory and device allocation while ensuring timely delivery and follow-up.
Financial & Administrative Tasks
Review operational credits, deductions, and adjustments to ensure accuracy and compliance with internal procedures.
Identify discrepancies and coordinate corrective actions when needed.
Support ongoing reporting, documentation, and process tracking activities.
Merchant Operations Support
Assist Merchant Operations teams during peak periods and operational projects.
Support outbound communication with merchant partners regarding operational updates, procedures, and business requirements.
Help drive process improvements and contribute to operational efficiency initiatives.

We are looking for A detail-oriented and service-driven professional who thrives in a dynamic environment, enjoys coordinating between multiple stakeholders, and takes ownership of administrative and operational processes.

What you will do
Coordinate divisional activities, including meetings, calendars, and cross-team communication across R&D and HR.
Support senior stakeholders and leadership with administrative and operational needs, ensuring smooth day-to-day execution.
Manage administrative processes such as PRs, POs, and MIGO, and maintain accurate documentation and data.
Lead logistical aspects of departmental activities, including travel arrangements, events, off-sites, and training sessions.
Work closely with multiple interfaces (HR, Finance, Facilities, vendors) to ensure efficient operations and alignment.
Support ongoing projects and initiatives at the division level.

The Operations team ensures the smooth and efficient functioning of our services and processes. We focus on optimising workflows, improving operational efficiency, and delivering exceptional customer support. By streamlining operations and implementing best practices, we help drive the companys growth and maintain high service standards. Our team is dedicated to providing a seamless experience for our customers and supporting mission to empower businesses globally.


What youll do

You will join the Client Enablement (CE) team, working to build a seamless customer product onboarding and configuration experience for customers across the EMEA and globally. In this role, you will work with various internal stakeholders to ensure client accounts are ready for transaction and that client transactions can be processed smoothly in production environments. You will partner closely with Commercial, Solution Engineering, and Product teams to configure pricing and account capabilities, while identifying opportunities to improve the onboarding experience at scale. The CE team is small but business critical, and you will play a key role in providing a positive initial experience with the platform as the EMEA business continues to grow.

We Are more than a Professional Services firm, we are a community of people driven by impact. As a leading firm providing Audit, Tax, and Advisory services, and part of one of the worlds largest global networks, we work with the most influential organizations in the market, combining deep expertise, innovation, and advanced technology. We are guided by integrity, responsibility, and forward thinking in everything we do. Our people are at the center, with space to lead, grow, and build meaningful careers in a collaborative environment that connects personal success with real value for business and society.
We are currently seeking an Administrative Coordinator
The role includes:
* Manage and coordinate ongoing administrative processes within the HR department, including task follow up, data updates and work in accordance with organizational procedures
* Collect, consolidate, and monitor information from multiple internal systems in order to maintain organization and provide an up to date operational overview
* Work regularly with internal information systems, including data entry, ongoing updates and information extraction as needed
* Produce operational and tracking reports to support internal control and decision making processes
* Provide ongoing administrative and operational support to the team and managers, including coordination, follow up and assistance with changing tasks

We're looking for a part time Office Manager to run the day to day operations of our Israeli site located at HaBoursa area in Ramat Gan and the APAC team. You'll own the workplace experience for the entire Israel team and the APAC team, from facilities and vendors to events and administrative support, making sure the office runs smoothly and feels like a great place to work every day.
You'll be a hands on, detail oriented operator who takes pride in creating a well organized, welcoming environment, and who can juggle facilities, vendors, and people all at once.
You are someone who thrives on ownership, communicates clearly, and enjoys being the person who makes things happen behind the scenes.
This is a part time position, 50%, with flexible hours based on office needs, including one day per week working from home.

What you'll do
Oversee the office space and coordinate with the building management and vendors on maintenance, cleaning and repairs
Handle day to day facilities operations, including the order of groceries, office supplies, equipment, and parking logistics, to ensure the office runs smoothly
Negotiate contracts and pricing with vendors
Plan and execute company events, holidays, and team celebrations for the Israel team
Support welfare initiatives that strengthen team culture
Greet visitors and manage incoming deliveries, serve as the first point of contact for the office
Assist the HR and finance teams with administrative tasks
Ensure the office meets Israeli workplace safety regulations and manage related certifications
Coordinate logistics for new hire desk setup, equipment, and office access, working alongside the People team who own onboarding itself.
Minimum 1 year of experience as an Office Manager or Workplace/Facilities coordinator in Israel, ideally in a tech or B2B SaaS company
Native or fluent in Hebrew and strong professional English
Proven experience managing vendors and office logistics independently
Based in or able to commute to Ramat Gan on a regular basis
Available for a part-time, 50%, flexible schedule based on office needs
Comfortable with office and vendor management tools, expense processes, and basic administrative systems
Familiarity with tools like Bob (HiBob) and Slack is a plus
Highly organized and detail-oriented
Strong communicator, comfortable interfacing with global, US-headquartered teams
Service-oriented and comfortable being the go-to person in the office
Able to manage multiple priorities independently

RADWIN is looking for a proactive and highly organized Administrative Manager (50% position) to ensure the smooth day-to-day operations of our office. If you’re someone who loves creating an efficient, welcoming, and engaging work environment, we’d love to meet you! What You'll Be Doing: Be the go-to person for administrative needs like ID cards, Cibus, parking, etc. Keep the office running smoothly – managing office equipment maintenance, cleanliness, and overall organization. Ensure a well-stocked and efficient workspace – handling office supplies, groceries, and other administrative needs. Boost employee engagement by executing company events, celebrations, and activities. Support employees throughout their journey – assisting with onboarding new hires and managing offboarding processes. Manage schedules and logistics – coordinating meetings, appointments, and travel arrangements.

We are looking for a sharp, proactive Executive Assistant & Corporate Admin to support a small group of C-level executives at one of ad-tech's most dynamic global companies. You'll be the operational backbone that keeps our leadership running smoothly - from managing packed schedules to coordinating travel and handling a wide range of administrative tasks. This role puts you at the heart of the action, working closely with senior leadership and collaborating across teams globally.

What You'll Be Doing
Provide comprehensive executive support to a small group of C-level executives, managing complex calendars, scheduling meetings across time zones, and coordinating travel arrangements end-to-end.
Organize and book business travel, including flights, hotels, ground transportation, and itineraries, ensuring seamless logistics for executives and visiting guests.
Coordinate internal and external meetings, including preparing agendas, taking notes, and following up on action items to keep things moving.
Handle day-to-day administrative operations, including managing POs for conferences and customer-related items such as reservations, entertainment, and event ticketing, NDA workflows including sending, chasing, and filing, and maintaining organized documentation in Google Drive.
Act as a reliable point of contact for cross-functional coordination, supporting executives with ad-hoc requests, vendor communications, and office-related logistics.