דרושים » אדמיניסטרציה » One of the Big Five Tech Companies is looking for an Administrative Business Partner!

We are a global investment platform connecting accredited investors and institutions with vetted, early-stage startups and venture funds. We're looking for a highly organized, discreet, and proactive Executive Assistant to support our CEO and another C -suite executive. This role sits at the center of executive day-to-day operations managing complex, fast-moving calendars across time zones, coordinating investment committee meetings, and handling sensitive financial and administrative matters with accuracy and confidentiality. You'll work closely with senior management and the Investments team, acting as a trusted gatekeeper and operational right hand. Strong judgment, attention to detail, and the ability to juggle multiple priorities under time pressure are essential.
Why Join Us? This is a front-row seat to the world of venture investing. You'll work alongside senior leadership at a company that's actively evaluating and investing in some of the most exciting early-stage startups and technologies globally gaining exposure to how investment decisions get made at the highest level, rarely visible from an EA seat. Beyond the access and pace, you'll be joining a supportive, collaborative team that values your judgment and invests in your growth.
What We're Looking For
* A proactive, get-it-done mindset with strong ownership and follow-through.
* Positive, professional, and calm under pressure.
* Excellent interpersonal skills and the ability to build relationships at all levels.
* Resourceful, detail-oriented, and able to anticipate needs.
* Sound judgment and adaptability in a fast-paced, ever-changing environment.
* A collaborative team player with a no-ego attitude.
We are headquartered in Jerusalem and has an office in Tel Aviv. This role requires 3 days a week in-office with a requirement to be in the Jerusalem office at least once a week.
 
Responsibilities:
* Manage and triage two executive email inboxes, calendars, scheduling, and travel arrangements.
* Ensure timely responses and follow-through on signature and approval processes.
* Coordinate recurring leadership meetings across offices, including agendas, reminders, and follow-ups.
* Schedule and help coordinate senior governance meetings, such as board and committee sessions.
* Support cross-border administrative and banking processes as needed.
* Prepare expense reports and process travel reimbursements.
* Coordinate scheduling, minutes, approvals for investment-related committees and follow-up on action items.
* Build decks and materials for executive and board-level meetings.
* Support governance-related administrative changes and documentation.
Interview Process:
* Phone interview with Senior HR Manager.
* Take-home task.
* In-person interview with CEO.
* In-person interview with Director of HR.
* Reference checks.

We're looking for a sharp, proactive, and highly organized Executive Assistant to cover a maternity leave position, starting September 1st. You'll work directly and closely with our CEO, serving as the operational backbone of his day-to-day and ensuring everything runs smoothly - from his calendar to company-wide logistics.
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management - Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation - Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings - Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects - Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence - Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses - Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.

Required Administrative Business Partner, Cloud Silicon Organization (English, Hebrew)
Note: By applying to this position you will have an opportunity to share your preferred working location from the following: Tel Aviv, Israel; Haifa, Israel.
About the job
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. Administrative jobs are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on our users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.
Responsibilities
Perform administrative tasks, including calendar management, travel arrangements, and expense reports.
Act as a partner and proxy for the Cloud Silicon Organization Israel leadership team, attend meetings, participate in projects, and make decisions on their behalf as needed.
Plan, manage, and execute team and site-level offsites, events, and activities, from pre-planning through to budget management and execution.
Build efficiency and responsiveness into operations and define operational strategies for the site.

We seek an experienced Executive Assistant to support directors based in Tel Aviv, operating across multiple time zones. The ideal candidate should possess exceptional communication skills and be capable of collaborating closely with the broader team and cross-functional departments. Your responsibilities will include managing meeting schedules and leading and overseeing internal projects. The ideal candidate must be well-organized, exhibit strong time management skills, and demonstrate proactive decision-making abilities even in the absence of extensive guidance.
Responsibilities:
Manage the executives calendar, scheduling appointments and prioritizing sensitive matters
Draft and edit emails, memos, and other communications on behalf of the executive
Prepare regular reports
Arrange and coordinate travel
Welcome and support visitors
Maintain knowledge of office management systems and procedures
Take ownership of work and its impact on company success
Apply strong critical thinking and problem-solving skills
Collaborate effectively as part of a team
Manage time effectively across competing priorities
Communicate clearly and professionally across all levels of the organization
Maintain flexible working hours to accommodate the executives schedule, with minimal disruption to other responsibilities

We're looking for a part time Office Manager to run the day to day operations of our Israeli site located at HaBoursa area in Ramat Gan and the APAC team. You'll own the workplace experience for the entire Israel team and the APAC team, from facilities and vendors to events and administrative support, making sure the office runs smoothly and feels like a great place to work every day.
You'll be a hands on, detail oriented operator who takes pride in creating a well organized, welcoming environment, and who can juggle facilities, vendors, and people all at once.
You are someone who thrives on ownership, communicates clearly, and enjoys being the person who makes things happen behind the scenes.
This is a part time position, 50%, with flexible hours based on office needs, including one day per week working from home.

What you'll do
Oversee the office space and coordinate with the building management and vendors on maintenance, cleaning and repairs
Handle day to day facilities operations, including the order of groceries, office supplies, equipment, and parking logistics, to ensure the office runs smoothly
Negotiate contracts and pricing with vendors
Plan and execute company events, holidays, and team celebrations for the Israel team
Support welfare initiatives that strengthen team culture
Greet visitors and manage incoming deliveries, serve as the first point of contact for the office
Assist the HR and finance teams with administrative tasks
Ensure the office meets Israeli workplace safety regulations and manage related certifications
Coordinate logistics for new hire desk setup, equipment, and office access, working alongside the People team who own onboarding itself.
Minimum 1 year of experience as an Office Manager or Workplace/Facilities coordinator in Israel, ideally in a tech or B2B SaaS company
Native or fluent in Hebrew and strong professional English
Proven experience managing vendors and office logistics independently
Based in or able to commute to Ramat Gan on a regular basis
Available for a part-time, 50%, flexible schedule based on office needs
Comfortable with office and vendor management tools, expense processes, and basic administrative systems
Familiarity with tools like Bob (HiBob) and Slack is a plus
Highly organized and detail-oriented
Strong communicator, comfortable interfacing with global, US-headquartered teams
Service-oriented and comfortable being the go-to person in the office
Able to manage multiple priorities independently

You'll be the Affiliate administrative assistant and receptionist Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES

Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.

RADWIN is looking for a proactive and highly organized Administrative Manager (50% position) to ensure the smooth day-to-day operations of our office. If you’re someone who loves creating an efficient, welcoming, and engaging work environment, we’d love to meet you! What You'll Be Doing: Be the go-to person for administrative needs like ID cards, Cibus, parking, etc. Keep the office running smoothly – managing office equipment maintenance, cleanliness, and overall organization. Ensure a well-stocked and efficient workspace – handling office supplies, groceries, and other administrative needs. Boost employee engagement by executing company events, celebrations, and activities. Support employees throughout their journey – assisting with onboarding new hires and managing offboarding processes. Manage schedules and logistics – coordinating meetings, appointments, and travel arrangements.

We Are more than a Professional Services firm, we are a community of people driven by impact. As a leading firm providing Audit, Tax, and Advisory services, and part of one of the worlds largest global networks, we work with the most influential organizations in the market, combining deep expertise, innovation, and advanced technology. We are guided by integrity, responsibility, and forward thinking in everything we do. Our people are at the center, with space to lead, grow, and build meaningful careers in a collaborative environment that connects personal success with real value for business and society.
We are currently seeking an Administrative Coordinator
The role includes:
* Manage and coordinate ongoing administrative processes within the HR department, including task follow up, data updates and work in accordance with organizational procedures
* Collect, consolidate, and monitor information from multiple internal systems in order to maintain organization and provide an up to date operational overview
* Work regularly with internal information systems, including data entry, ongoing updates and information extraction as needed
* Produce operational and tracking reports to support internal control and decision making processes
* Provide ongoing administrative and operational support to the team and managers, including coordination, follow up and assistance with changing tasks

we are seeking a proactive Employee Experience Specialist to cover a 9-month maternity leave, joining our People team. You will act as a key culture builder, designing and executing meaningful engagement initiatives that shape our organizational identity. This role blends hands-on event production with strategic ownership of experience to foster a connected, people-focused workplace.

Responsibilities
End-to-End Event Production: Plan and execute cross-site social gatherings, internal programs, and professional off-sites, managing everything from conceptualization to on-site delivery.

Budget & Vendor Management: Oversee program budgets using internal systems (Workday, Zip) and manage external vendor relationships, including sourcing, negotiation, and performance tracking.

Employee Lifecycle Ownership: Manage the onboarding and offboarding experience, ensuring a seamless journey for new hires and maintaining employee milestone gifting programs.

Data-Driven Engagement: Collect and analyze employee feedback through surveys to continuously improve the employee experience and support specialized internal work communities.