דרושים » אדמיניסטרציה » Administrative assistant/ Receptionist - temporary

This position works from our Tel Aviv office in the Nutrition Division.
Our nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands to help get the nutrients they need to live their healthiest life.

What Youll Do
You'll be the Affiliate administrative assistant and receptionist at Abbott Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES
Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.
GENERAL RESPONSIBILITY
To comply with the companys policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives Abbott Israel.

ACCOUNTABILITY
Interacts with all employees at all levels, directs callers or visitors to appropriate individuals or resources within the organization. Often acts as a liaison between Facility Maintenance and both internal and external customers.

We are looking for a high-energy, self-driven professional Office Admin to join us!
Responsibilities
Serve as the first point of contact for employees and visitors, welcoming and assisting guests, candidates, and vendors.
Oversee day-to-day office operations, including ticket support, mail handling, managing orders and supplies, and maintaining inventory.
Manage relationships with suppliers, including contracts, order processing, payments, and invoice tracking.
Assist in planning and executing internal and external events, such as team socials, holiday celebrations, and wellness activities, while supporting HR with onboarding, offboarding, and training.
Act as the point of contact with building management, coordinating parking, maintenance, and office logistics.
Provide administrative support and handle ad hoc tasks for other departments as needed.

We are seeking a highly motivated Office Manager to join our team. As the first point of contact, you will be leading the day-to-day office operations to ensure that things run smoothly and efficiently supporting various initiatives to maintain a positive employee experience.
Manage day-to-day administrative activities and office operations, including food and supply orders, cleaning services, deliveries, and ongoing office needs.
Handle day-to-day office maintenance issues by coordinating directly with relevant service providers, technicians, and vendors.
Work closely with the accounting department on invoices, payment tracking, bank-related matters, and ongoing financial administration.
Manage all company travel arrangements, including booking flights, accommodations, transportation, and related travel logistics.
Help plan and execute the company employee experience strategy, including employee activities, events, happy hours, holidays, and more.
Serve as the main point of contact for employees on all office-related matters.
Ensure a pleasant working environment and smooth day-to-day administrative operations.
Work closely with the IT Manager on ongoing office and employee needs.
Partner closely with HR and assist with onboarding new hires.

Required Administrative Business Partner, Cloud Silicon Organization (English, Hebrew)
Note: By applying to this position you will have an opportunity to share your preferred working location from the following: Tel Aviv, Israel; Haifa, Israel.
About the job
As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. Administrative jobs are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on our users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.
Responsibilities
Perform administrative tasks, including calendar management, travel arrangements, and expense reports.
Act as a partner and proxy for the Cloud Silicon Organization Israel leadership team, attend meetings, participate in projects, and make decisions on their behalf as needed.
Plan, manage, and execute team and site-level offsites, events, and activities, from pre-planning through to budget management and execution.
Build efficiency and responsiveness into operations and define operational strategies for the site.

From office management to travel coordination, IT operations, and employee logistics, youll serve as a central point of contact for keeping our teams productive, supported, and connected. This is a hands-on, service-oriented role for someone who loves solving problems, juggling priorities, and getting things done in a fast-moving startup environment.
Key Responsibilities
Office & Facilities Management
Day-to-day ownership of our TLV office - vendors, supplies, equipment, maintenance, and the overall vibe
Make sure the space is functional, welcoming, and somewhere people actually enjoy showing up to
Provide administrative support to our companys global offices and hubs (Boston, NYC)
Travel Oversight
Owning the relationship with our travel platform and travel agencies
Making sure agencies deliver good service, competitive pricing, and a smooth experience for the team
Supporting employees when issues come up
IT Operations Support
Owning the operational side of IT across TLV, Boston, and NYC
New hire equipment setup, inventory management, vendor relationships
First line of support for day-to-day issues, working with external IT providers
HR Support
Supporting HR with the operational/logistical side of company events, happy hours, team-building, and off-sites
Supporting HR with the operational side of onboarding and offboarding.

We seek an experienced Executive Assistant to support directors based in Tel Aviv, operating across multiple time zones. The ideal candidate should possess exceptional communication skills and be capable of collaborating closely with the broader team and cross-functional departments. Your responsibilities will include managing meeting schedules and leading and overseeing internal projects. The ideal candidate must be well-organized, exhibit strong time management skills, and demonstrate proactive decision-making abilities even in the absence of extensive guidance.
Responsibilities:
Manage the executives calendar, scheduling appointments and prioritizing sensitive matters
Draft and edit emails, memos, and other communications on behalf of the executive
Prepare regular reports
Arrange and coordinate travel
Welcome and support visitors
Maintain knowledge of office management systems and procedures
Take ownership of work and its impact on company success
Apply strong critical thinking and problem-solving skills
Collaborate effectively as part of a team
Manage time effectively across competing priorities
Communicate clearly and professionally across all levels of the organization
Maintain flexible working hours to accommodate the executives schedule, with minimal disruption to other responsibilities

we are seeking a proactive Employee Experience Specialist to cover a 9-month maternity leave, joining our People team. You will act as a key culture builder, designing and executing meaningful engagement initiatives that shape our organizational identity. This role blends hands-on event production with strategic ownership of experience to foster a connected, people-focused workplace.

Responsibilities
End-to-End Event Production: Plan and execute cross-site social gatherings, internal programs, and professional off-sites, managing everything from conceptualization to on-site delivery.

Budget & Vendor Management: Oversee program budgets using internal systems (Workday, Zip) and manage external vendor relationships, including sourcing, negotiation, and performance tracking.

Employee Lifecycle Ownership: Manage the onboarding and offboarding experience, ensuring a seamless journey for new hires and maintaining employee milestone gifting programs.

Data-Driven Engagement: Collect and analyze employee feedback through surveys to continuously improve the employee experience and support specialized internal work communities.