We are currently looking for an Office Admin & Employee Experience to join our team and play a key role in creating a positive and welcoming environment for our employees and guests, while ensuring smooth and efficient office operations.

The Office Admin & Employee Experience will report directly to the Office & HR Operations Manager.

The role is shift-based, with working hours either 08:00-17:00 or 11:00-20:00.

As part of the position, availability for 2-3 evening shifts (11:00-20:00) per week is required.


Your Key Responsibilities:
Be the welcoming face of us, greeting visitors, candidates, and employees with professionalism and warmth.
Act as the main point of contact for employees, suppliers, and external partners on all office-related matters.
Manage daily office operations including supplies, food and beverages, parking, and facility coordination.
Coordinate with building management and external vendors (cleaning, maintenance, security).
Oversee workspace readiness: meeting rooms, common areas, and equipment availability.
Manage office access cards, keys, and visitor registration.
Support onboarding logistics for new employees (desk setup, badges).
Track office budgets and vendor invoices
Coordinate travel arrangements and accommodations for employees and guests.
Handle incoming and outgoing mail, packages, and deliveries.
Support the execution of welfare activities: happy hours, team events, celebrations, and holidays.
Assist with sourcing and distributing gifts for employees (birthdays, holidays, anniversaries).
Coordinate logistics for welfare events: catering, venues, supplies, and timing.

We are looking for an organized, proactive, and people-oriented Office Manager & Employee Welfare to join our team. This role combines office management and employee welfare, with responsibility for ensuring a well-organized, positive, and engaging workplace.

The ideal candidate is highly organized, service-oriented, hands-on, and enjoys working with people while managing multiple tasks and priorities in a fast-paced environment.

Responsibilities:

Office Management

Manage the day-to-day operations of the office and ensure a well-organized, welcoming, and productive work environment.
Manage relationships with office suppliers, vendors, and service providers.
Handle office supplies, equipment, inventory, and maintenance.
Coordinate repairs, cleaning, catering, and other office services.
Manage office-related purchases, invoices, and expenses.
Coordinate meetings, events, and internal office activities.
Ensure the office is maintained to a high standard at all times.
Support employees with day-to-day office-related needs and requests.
Employee Welfare

Own and manage employee welfare activities and initiatives throughout the year.
Plan and coordinate company events, team activities, celebrations, holidays, and employee engagement activities.
Manage employee gifts, birthdays, milestones, and special occasions.
Develop creative initiatives to improve employee satisfaction, engagement, and overall workplace experience.
Gather employee feedback and proactively identify opportunities to improve the employee experience.
Coordinate catering, snacks, lunches, and other employee perks.
Manage office celebrations and company-wide activities.
Work closely with management to plan and execute employee engagement and welfare initiatives.