דרושים » אדמיניסטרציה » Personal Assistant Family Office Coordinator

We are looking for a highly organized, proactive, and service-oriented Senior Personal Assistant to support a fast-paced executive across a wide range of personal, household, and day-to-day operational responsibilities.
In this role, you will be responsible for ensuring that schedules, travel, household operations, vendors, errands, and ongoing logistics are managed seamlessly and efficiently. You should be comfortable working in a dynamic environment, anticipating needs before they arise, and handling multiple priorities with discretion, urgency, and attention to detail.
This role requires exceptional flexibility and availability, including alignment with U.S. working hours, responsiveness outside standard business hours when needed, and readiness for international travel.
Responsibilities:
Manage day-to-day personal scheduling, appointments, and ongoing logistics
Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and real-time support during travel
Provide high-touch personal support with strong responsiveness and availability across U.S. and Israel time zones
Oversee household operations and manage external vendors and service providers, including housekeeping, maintenance, babysitting, drivers, deliveries, and additional personal services
Handle personal errands, administrative tasks, payments, reservations, and ongoing coordination needs
Support planning and execution of personal events, family logistics, and special projects
Maintain organization across schedules, documents, tasks, and follow-ups
Communicate and coordinate with vendors, external stakeholders, and service providers in a professional and efficient manner
Anticipate issues proactively and resolve problems quickly and independently
Ensure a high level of discretion and confidentiality in all aspects of the role
Travel internationally when required

We are looking for a Senior Executive Assistant to provide comprehensive support of key executives. Managing both the professional and personal ecosystem, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries. The role requires navigation between Israel and US operations, involving alternating work hours aligned with both time zones. You will act as the right hand to the executive, deal with complex logistics, managing personal and professional schedules, and interfacing with key internal departments.
Key Responsibilities
Calendar Management: Execute full ownership of both the personal and professional founder's calendars, resolving conflicts proactively and ensuring optimal time management.
Travel & Logistics: Plan and manage intricate domestic and international travel itineraries, seamlessly coordinating both business trips and personal travel (flights, accommodations, transport, and visas).
Vendor & Household Management: Oversee and coordinate external personal and professional service providers, including private drivers, household staff, property managers, and vendors.
Cross-Departmental Collaboration: Partner with the Finance department to streamline expense reports, invoices, and personal/professional billing processes.
Personal & Executive Support: Handle day-to-day personal errands, ad-hoc tasks, and special projects with a high degree of autonomy.
Confidentiality: Maintain the highest level of discretion, integrity, and confidentiality regarding all personal, professional, and corporate matters.

About Port At Port.io, we are building an open and flexible Agentic SDLC Platform for modern engineering organizations. Following our recent $100 million Series C funding round, we are entering a phase of rapid hyper-growth with strong enterprise momentum. We act as the central nervous system for engineering, enabling platform teams to unify their stack and expose it as a governed layer through golden paths for developers and AI agents. By combining rich engineering context, workflows, and actions, we help organizations transition from manual processes to autonomous, AI-assisted engineering workflows while maintaining control and accountability. As a product-led company, we believe in building world-class platforms that fundamentally shape how modern engineering organizations operate. About your day-to-day As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company. This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments. You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally. Responsibilities include: • Managing complex calendars, priorities, and communications across multiple time zones • Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable • Tracking decisions, action items, and deadlines to support execution • Acting as a key point of contact between the CEO and internal and external stakeholders • Supporting global travel planning when required for the CEO and all executives. • Continuously improving executive workflows and processes to support scale What will success look like? • The CEO can focus on the most important strategic priorities with minimal distractions • Leadership meetings are well-structured, prepared, and outcome-driven • Decisions move quickly from discussion to execution • Communication flows smoothly across teams and regions • You are viewed as a trusted partner who anticipates needs and brings order to complexity
Please note that this is a temp position for replacement during maternity leave