דרושים » אדמיניסטרציה » Office Manager

We are looking for an Office Manager & Welfare Operations (maternity leave replacement) to join our team. This is a full-time position, 5 days a week, on-site. our company supports a hybrid work model, and our offices foster a space that encourages collaboration, productivity, and employee well-being. This role combines hands-on office management with operational support for employee welfare initiatives. Were looking for someone who thrives in a fast-paced, ever-changing environment, loves to execute, and is genuinely passionate about employee welfare. This is a hands-on role for someone who enjoys supporting projects, managing logistics, and making things happen.
What Youll Do Office Management - Ramat Gan (Primary Responsibility)
* Oversee day-to-day office operations and ensure smooth functionality
* Manage vendors, suppliers, facilities, and service providers
* Work closely with Finance, IT, and Operations
* Manage budgets, logistics, bookings, and office systems
* Ensure the office environment supports employees daily needs Remote Office Support - London (Secondary Responsibility)
* Provide ongoing remote operational support to the London office
* Coordinate vendors and office needs remotely
* Help streamline processes and maintain operational alignment across locations Employee Welfare Operations (Support Role)
* Support the planning and execution of employee welfare initiatives
* Handle logistics for happy hours, holiday gifts, celebrations, and milestone events
* Assist in coordinating wellness activities (mental health programs, volunteering, etc.)
* Manage suppliers, budgets, and operational aspects of welfare activities
About us:
we are the leading provider of security and safety solutions for online experiences, safeguarding more than 3 billion users, top foundation models, and the worlds largest enterprises and tech platforms every day. As a trusted ally to major technology firms and Fortune 500 brands that build user-generated and GenAI products, our company empowers security, AI, and policy teams with low-latency Real-Time Guardrails and a continuous Red Teaming program that pressure-tests systems with adversarial prompts and emerging threat techniques. Powered by deep threat intelligence, unmatched harmful-content detection, and coverage of 117+ languages, our company enables organizations to deliver engaging and trustworthy experiences at global scale while operating safely and responsibly across all threat landscapes.

We are seeking a highly organized, proactive, and professional Office Manager and Executive Assistant to be the operational backbone of our Tel Aviv office and provide comprehensive administrative support to the Executive Leadership. This dual role requires exceptional multitasking skills, strong problem-solving abilities, and a commitment to maintaining a professional, efficient, and welcoming office environment.
Key Responsibilities
Executive Assistant Responsibilities:
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, and other Executive Leaders
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit- Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. support in the planning and execution of unit events.
Office Management Responsibilities:
Office Operations: Oversee all daily office operations in the Tel Aviv branch, ensuring a smooth, efficient, and professional work environment.
Reception oversees & Hospitality: Ensure a welcoming environment, sit at the reception, welcome and guide guests, help employees, and the site activities.
Event Planning: Coordinate and organize internal company events in the office in alignment with the site's administrators' team.
Facilities & Vendors: Manage vendor relationships (e.g., cleaning, catering, maintenance), oversee office maintenance and repairs, and serve as the main liaison with the building management.
Inventory & Supplies: Manage and maintain inventory of all office and kitchen supplies, ensuring proper stock levels and efficient purchasing within budget.
Budget Management: Monitor and track the office operations budget and expenses.
Onboarding & HR Support: Assist with the administrative aspects of new employee onboarding (e.g., preparing workstations, access cards, systems setup coordination).

We are looking for a dynamic and motivated Facilities Manager to join our team. This full-time role offers a unique opportunity to support our facilities operations while gaining experience in an international environment.
The Facilities Manager will be responsible on the company daily offices operations, cross-organizational projects, infrastructure, safety, maintenance and continuous improvement of facilities processes.
Responsibilities:
Responsible of managing all facilities services and projects related to the department.
Lead day to day all our company offices operation: maintenance, cleaning, security and office supply
Be responsible and manage the company our company real-estate
Work directly with contractors, vendors, building management, landlords and providers
Oversee space planning, office moves, and workplace optimization
Ensure safety workplace, compliance with health and regulatory adherence
Manage the front desk and maintenance team.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

Were looking for a sharp, energetic, and highly organized Executive Assistant & Office Manager to support our CEO and help keep our office running smoothly.

If you thrive in a fast-paced environment, love getting things done, and enjoy juggling multiple priorities with a smile, this could be the perfect role for you.

This is a hands-on, high-impact position of trust where youll support the CEO day-to-day, move quickly, take ownership, and make things happen. Were looking for someone proactive, positive, and resourceful, with excellent judgment, discretion, and the ability to prioritize effectively in a dynamic environment.

You will join a fast-paced, mission-driven cybersecurity company where authenticity, impact, resourcefulness, and teamwork are highly valued.

we are a leading cybersecurity company dedicated to securing remote access for organizations operating in the most critical and sensitive environments. At our company, we are passionate about solving complex security challenges and enabling secure access in the worlds most sensitive environments.

As the Executive Assistant to the CEO, you will:
Provide high-level administrative support to the CEO, including managing a complex and high-volume calendar, meetings, and communications with the highest level of discretion and confidentiality
Serve as a key point of contact between the CEO and senior executives, investors, Board members, and the management team
Coordinate and schedule internal and external meetings, ensuring smooth communication and information flow
Manage international travel logistics, including flights, accommodations, itineraries, and handling real-time changes or issues
Act as the CEOs trusted partner and primary point of contact, anticipating needs and proactively resolving issues


As the Office Manager, you will:
Own and manage the entire office environment, creating a welcoming, well-organized, and positive experience for employees and visitors
Provide administrative support across various departments as needed
Manage office logistics, facilities, daily operations and maintenance
Oversee office administration, procurement, vendor and supplier relationships
Manage office budgets, expenses, and purchasing processes

Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.

we are building an autonomous drone-delivery network for restaurants in suburban America.
We are one of 4 companies that are FAA approved to fly over residential neighborhoods (together with Amazon, Google/Wing and Zipline) but are the only one exclusively focused on restaurants. Uber is an investor in our company and we fly deliveries for Doordash as well. After thousands of successful commercial deliveries and multiple breakthrough FAA approvals, we are now expanding rapidly across the U.S., starting with Dallas Forth worth.
We are seeking a proactive, organized Office Operations Specialist to support our office's daily operations and ensure a smooth, efficient, and employee-friendly work environment. This position will report directly to the VP of Finance.
Main Responsibilities:
Manage day-to-day office operations, including office supplies, refreshments, and ongoing coordination with vendors and service providers.
Serve as a go-to person for employees and managers on administrative and operational matters, including occasional coordination with US-based teams as needed.
Assist with finance operations-related tasks, including invoices, payments, credit card management, expense reimbursements, travel, and coordination with finance stakeholders.
Support HR-related tasks as needed, such as onboarding assistance, employee welfare, and general employee administration.
Ensure the office runs smoothly, efficiently, and supports team productivity.
This is a full-time, on-site position in our Tel Aviv office.

Responsibilities:
Manage HR operations and employee experience activities across the company.
Plan, coordinate, and execute team‑building events, holiday activities, employee celebrations, and toast gatherings.
Manage employee gifting for holidays, birthdays, milestones, and personal events.
Oversee office operations, including vendors, supplies, logistics, and day‑to‑day office needs.
Build, maintain, and update internal HR and employee portals.
Collaborate closely with the Biz Operations team on cross‑company processes and operational improvements.
Manage the HR welfare Gantt chart, ensuring the smooth planning and execution of all employee-related activities in Israel and globally.
Handle ongoing HR budget tracking, including welfare, events, and operational expenses.
Support onboarding and offboarding processes, including equipment coordination and scheduling.
Ensure a positive, welcoming, and efficient office environment for all employees and visitors.

Required Office Manager
Tel Aviv
We are using technology to transform transportation around the world. From changing a single persons daily commute to reducing humanitys collective environmental footprint - weve got huge goals.
As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.
What Youll Do:
Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to us.
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.