דרושים » אדמיניסטרציה » Office Manager & Executive Assistant to the CEO

In one sentence
We are looking for a highly capable, discreet, and dynamic Executive Personal Assistant to provide administrative support to the CEO. This is a pivotal role at the heart of the executive office, requiring outstanding organizational skills, emotional intelligence, and the ability to operate effectively in a fast-paced, high-impact environment.
What will your job look like?
Serve as a trusted point of contact for the CEO, managing communications, priorities, and stakeholder interactions with professionalism and discretion.
Own and optimize the CEOs calendar, ensuring alignment with strategic priorities and seamless coordination of meetings, events, and engagements.
Facilitate follow-ups from leadership meetings, tracking action items and ensuring timely execution.
Lead and oversee the daily operations of the executive office team, ensuring smooth workflows and proactive problem-solving.
Maintain strict confidentiality and handle all situations thoughtfully and responsibly.
Manage expense reporting and budget tracking for the executive office.
Plan and manage complex travel itineraries, including international logistics and accommodations.

The Executive Assistant & Office Coordinator is a hybrid position designed to support CEO and strengthen the operational environment around executive management. This role combines high-level executive assistance with coordination of day-to-day office operations, ensuring seamless workflow, organizational clarity, and a stable, efficient working atmosphere.

This is a central, high-impact position that requires exceptional organizational ability, strong communication skills, and the maturity to operate in a fast-paced, high-performance environment.

Key Responsibilities

Executive Support

Full ownership of the CEOs complex calendar, prioritization, and scheduling.
Gatekeeping and managing incoming requests, ensuring the CEOs focus and time are protected.
Preparation and coordination of meetings, including room setup, materials, and guest hosting.
Coordination of business travel: flights, accommodation, ground transportation, itineraries.
Monitoring follow-ups and ensuring action items are completed by relevant parties.
Managing communication flow on behalf of the CEO when required.
Providing day-to-day logistical and administrative support.
Office Coordination

Serving as the main point of contact at the office reception area.
Greeting guests, candidates, partners, and visitors in a professional manner.
Coordinating meeting rooms, ensuring availability and readiness.
Providing administrative support to the Office Operations Manager when needed.
Assisting with light purchasing, office supplies, and logistics.
Ensuring order, structure, and a smooth daily operational rhythm across the office.

Were looking for an Executive Assistant to the General Manager to provide proactive, high-level support to our leadership in a dynamic and fast-paced environment. Youll act as a key partner to the GM, ensuring smooth coordination across schedules, meetings, and projects. This role requires exceptional organizational and communication skills, discretion, as well as the ability to anticipate needs and adapt quickly.
Location & Work Type: This full-time position requires attendance in our Jerusalem office 4 days a week and allows work from home 1 day a week.
What Youll Actually Be Doing
Calendar Management: Manage the GMs dynamic calendar; schedule appointments and coordinate meetings across multiple time zones to optimize time management and prioritization.
Travel Arrangements: Coordinate international travel, including flights, accommodations, and itineraries, ensuring smooth logistics.
Communication: Act as a liaison between the GM and internal/external stakeholders through clear, professional communication, both in English and Hebrew. Build productive relationships with teams in our US based parent company.
Documentation and Reporting: Prepare and edit reports, relevant company procedures, presentations, documents and occasional speeches for the GM, ensuring accuracy and consistency. This includes filing GM expense reports.
Meeting Support: Attend meetings, take minutes, and track action items to ensure follow-through.
Project Coordination: Support special projects and initiatives assigned, including operations, logistics, research, data analysis, and project management.
Office Management Support: Collaborate with the Operations team on ongoing office needs and requests.
Leadership Support: Provide limited support to Israel management team as well as US executives visiting Israel.
Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.

We are seeking a highly reliable, service-oriented, and discreet Personal Assistant (PA) to provide comprehensive support to a fast-paced, high-performing CEO. This role requires exceptional organizational skills, the ability to manage multiple priorities simultaneously, and a calm, solutions-driven approach.
The PA will play a central role in managing both personal and professional aspects of the CEOs liferanging from household coordination to complex international travel and operational support. You will work closely with a global leadership team and be trusted with sensitive information, requiring professionalism and sound judgment at all times.
This position is ideal for someone who thrives in a dynamic environment, enjoys being the person who ensures everything runs smoothly behind the scenes, and is looking to grow into deeper business involvement over time.
Key Responsibilities:
Coordinate all personal and business travel and provide real-time support during trips.
Align working hours with the CEO (including U.S. time zones), remain available for urgent needs, and work onsite five days a week.
Support the CEOs Executive Assistant as needed: manage calendars, handle emails, schedule meetings, maintain LinkedIn, and attend meetings to take notes and follow up.
Plan and execute events in Israel and the U.S., including full logistical coordination.
Manage personal administrative tasks and Handle errands.

Were on the hunt for a heroic Executive Assistant & Travel Coordinator to join the People team at our company!
As our Master of Schedules & Journeys, youll be the right hand to our CEO and leadership team - keeping calendars aligned, travel seamless, and priorities crystal clear. Youll play a key role in helping our top leaders stay focused, organized, and ready to drive our company forward.
So if you thrive in dynamic environments, love turning chaos into clarity, and know how to keep things running behind the scenes without missing a beat - this ones for you.
Responsibilities
In this role, you will:
Coordinate complex international calendars and scheduling across multiple time zones.
Manage day-to-day communications, including emails, calls, and internal correspondence.
Handle last-minute changes and urgent tasks with calm, solution-oriented focus.
Plan and execute detailed travel itineraries - flights, hotels, meetings, etc.
Track travel budgets and expense reports, ensuring accuracy and alignment.
Support logistics for off-site meetings, leadership events, and team travel.
Provide general administrative support to keep operations running smoothly.

This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.

Responsibilities:

Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations

Bulls Media is looking for a highly organized and proactive CEO Executive Assistant to provide operational, administrative and executive support to the CEO on daily activities. The ideal candidate will have strong ability to take initiative and drive projects to completion, as well as organized, detail-oriented, efficient, and capable of handling a variety of tasks to ensure smooth daily operations. Key Responsibilities:
* Track various tasks assigned to the CEO including important deadlines and raising flags when necessary.
* Manage and coordinate daily schedules, appointments, and meetings.
* Represent the CEO in meetings when needed, and pass on the information to him.
* Conduct research and compile reports as required.
* Handle conference arrangements, tickets and accommodations if needed.
* Screen and manage phone calls, emails, and correspondence.

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.