דרושים » אדמיניסטרציה » Office Operations & Employee Experience (Temporary Position)

We are looking for a proactive and people-oriented Office & Employee Experience Manager to take full ownership of all office operations and Employee Experience activities. This is a fantastic opportunity to join a dynamic team and shape a unique workplace culture where organizational effectiveness and employee wellbeing go hand-in-hand. Our office is located in Ramat Hachayal, Tel Aviv, with work hours from 9:0018:00.
What Youll Do
* Oversee the day-to-day operations of the Tel Aviv office, ensuring smooth and efficient workflows.
* Take charge of Employee Experience and welfare activities across the globe: company events, happy hours, thoughtful gifts, and more.
* Add a personal touch to the employee journey, making sure small details, travel arrangements, and office needs are taken care of, while also surprising and delighting employees.
* Be the welcoming face of the office: greet visitors and ensure new employees have a warm and organized onboarding experience.
* Manage office logistics and supplies, including kitchen and office equipment.
* Build and maintain strong relationships with external vendors and service providers (e.g., building services, cleaning, food providers, etc.), including contract negotiations.
* Handle company travel planning: flights, accommodations, expenses, and itineraries.
* Support conferences, offsites, and internal meetings.
* Lead onboarding and offboarding processes for employees
* Oversee CEOs calendar as needed
* Track and manage the welfare budget
* Work closely with the VP of HR to align office operations with people-focused initiatives.

About us: We are bringing together the beauty from the work of artists with the inspiration from content creators that touch billions of people. We are recognized by the top brands in the world for having the highest quality digital assets for music, sound effects, stock footage and video templates by top artists and sound engineers. Our platform has disrupted the complex licensing model of digital assets to make it simple, resulting in increased reach for the work of the artists and confidence for the content creators and their respective companies. If you think this is exciting, just wait to learn what we are doing with AI to bring a better human experience centered on the work of both the artists and the content creators using their work!
About the role:
As the Employee Care & Office Manager, you will be responsible for ensuring the smooth operation of our office and creating a supportive and efficient work environment for our employees. This role is about creating a smooth, welcoming and engaging daily work environment, with a focus on execution, ownership and heart.
Key Responsibilities:
* Be the anchor of our workplace experience: create a warm, functional, and welcoming environment that supports our employees every day, as well as candidates and visitors.
* Serve as the point person for employee care, addressing queries regarding office management issues
* Oversee and run daily administrative duties in the office in meeting rooms, supplies, equipment, parking, cleaning, maintenance, etc and ensure that office is operating smoothly
* Execute employee initiatives from company events, gifting to wellness initiatives from business celebrations, to personal milestones.
* Assist in the onboarding process for new hires, ensuring a smooth integration into the company culture and operations.

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

As an Office manager you'll be a vital part of our People Operations team, overseeing the day-to-day operations of our beautiful Tel Aviv office and creating an exceptional environment for our team. Your responsibilities will include maintaining administrative and operational best practices to ensure smooth office operations, as well as managing end-to-end execution of employee experience projects and company events.

What Youll Do:

Oversee daily office operations, including inventory management, supplies, maintenance, and serving as the primary point of contact for office-related matters.
Execute employee experience projects and company events, including holidays, celebrations, team-building activities, and more, while thinking innovatively to maximize engagement and strengthen employees' connection to .
Coordinate with the accounting department regarding invoices, billings, and expenses to ensure smooth financial operations.
Create cross-organizational collaborations with Finance, Legal, HR, and IT departments, as well as external suppliers, to enhance overall office and employee experience.

'we are looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels.
The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.
What am I going to do?
Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
Implement the companys policies and procedures and ensures they are met within the company's budget
Reviews and configures travel-related data, analysis, and reporting of travel data
Review and approve employee expense reports, ensuring accuracy and alignment with policy.
Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

Were looking for a highly organized office coordinator to join our Operations team and help spread the power of our company!
WHAT YOULL DO
Manage the reception desk, greeting and assisting guests, candidates, and employees with professionalism and efficiency.
Managing guest systems and handling calendar scheduling.
Manage incoming and outgoing mail, packages, and deliveries.
Take ownership of various administrative tasks related to operations, logistics, and facilities.
Act as a key point of contact for internal teams and external partners.
Ensuring effective communication across the organization and with external partners.
The role requires in-office attendance during all agreed-upon work hours, five days a week.

we are seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.
Administrative Specialist Responsibilities
Provide distributed high-volume calendaring, travel, and expense support
Provide Administrative services during designated support hours
Manage complex calendars for multiple leaders
Schedule internal and external meetings for multiple leaders
Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
Learn and utilize internal and external tools to provide calendar support
Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
Partner with leaders and other Administrative Assistants for meeting coordination
Provide proactive time management recommendations to leaders
Coordinate domestic and international travel arrangements via Concur
Prepare and submit corporate card expense reports
Maintain program scope of support within agreed-upon service level agreements
Educate and inform leaders on program goals, scope and service level agreements
Draft and send communications to leaders about transitions or changes in support
Provide coverage support for Admin Specialist colleagues
Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing.

We are looking for a Community Associate.
As a Community Associate, youll be the primary point of contact for the Community and act as the face of WeWork! You will report to your building each day to support the Community Management team to achieve the following:
Build a welcoming and collaborative community environment amongst our members through events and building relationships between members!
Ensure that your building is fully operational and processes are running efficiently.
Drive growth and promotion of WeWork-provided service offerings.
Take direction from the Community Lead and the Community Manager to support the Community Team and members as necessary.
All of this while illustrating WeWorks core values and working towards achieving our mission.

This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.

Responsibilities:

Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations