דרושים » משאבי אנוש » Office & Employee Experience Manager

we are looking for an organized, energetic, and proactive Office Manager to keep our workspace running smoothly and our team supported. Youll be responsible for managing day-to-day office operations, ensuring a great employee experience, and coordinating travel across the company.
If you love creating order out of chaos, building systems that make peoples lives easier, and being the go-to person who keeps things moving - this role is for you!
What Youll Do
Oversee day-to-day office operations, including supplies, maintenance, mail, and vendor management (cleaning, security, catering, food delivery, tech support, etc.).
Support workspace layout, seating plans, and office moves or expansions.
Maintain a welcoming, functional, and organized office space. Welcome and set up new employees on their first day.
Partner with People/HR to plan onboarding logistics (equipment, desk setup, welcome gifts, etc.).
Support company wide travel coordination, using Mesh travel system, including flights, hotels, and logistics for employees and visitors.
Support employee engagement initiatives (birthdays, anniversaries, new hires, swag, and celebrations).
Coordinate and manage team events, happy hours, and snacks within budget.
Be the face of the company for guests and visitors, ensuring a positive first impression.
Create a fun, inclusive, and productive environment aligned with company culture.

Fiverr is looking for an Operations &Travel Coordinator who will manage a range of services and provide the necessary support to ensure high quality and efficient running of the offices. This role oversees many different aspects of a company's operations from managing vendors and contractors to coordinating business travels. The successful candidate should be super organized, energetic and a multitasking kind of person, with attention to detail, performance-oriented, and able to take full responsibility in the day-to-day offices. This is a full-time position, reporting to the Global Group Facilities Manager.

What am I going to do?:

* Oversee daily office operations and manage all administrative tasks, serving as the primary point of contact for any office, facilities, or maintenance needs.
* Lead and coordinate end-to-end travel arrangements for employees and guests, including flights, accommodations, ground transportation, insurance, per diem, visas, and more.
* Manage communication, coordination, and supervision of global contractors and vendors, ensuring service quality and smooth operations.
* Support ad-hoc projects and operational initiatives, providing administrative assistance as needed.
* Manage the operations warehouse, including receiving supplies, tracking inventory, and maintaining accurate documentation.
* Plan and execute meetings and special events, locally and internationally, coordinating all travel logistics, venue arrangements, and onsite support.
* Implement the company’s policies and procedures and ensures they are met within the company's budget
* Reviews and configures travel-related data, analysis, and reporting of travel data
* Review and approve employee expense reports, ensuring accuracy and alignment with policy.
* Implement and enforce company policies and procedures, ensuring operational alignment with company standards and budget.

Equal opportunities:
At Fiverr, we prioritize diversity. We celebrate difference and embed it into every aspect of our workplace and product, as well as our community. Fiverr is proud and committed to providing equal opportunity employment to all individuals regardless of race, color, religion, sex, sexual orientation, citizenship, national origin, disability, Veteran status, or any other characteristic protected by law. In addition, Fiverr will provide accommodation to individuals with disabilities or a special need.

We are seeking a highly organized, proactive, and people-oriented Office Manager to join our team.
If youre a natural people person with a can-do attitude, strong interpersonal skills, and a problem-solving mindset, youll thrive in our fast-paced environment.
Were looking for someone who brings positive energy, pays close attention to details, and enjoys being at the heart of it all.
This is a full-time, onsite position based at our companys Tel Aviv office, 5 days a week.
What am I going to do?
Own and manage all daily operations of the Tel Aviv office.
Manage relationships with vendors and service providers from initial engagement to ongoing improvements in collaboration and terms.
Support the onboarding and training of new employees to ensure a smooth and positive start.
Assist in planning and executing company events, providing logistics support as needed.
Oversee the companys visitor management system to create a professional and welcoming guest experience.
Manage meeting room bookings and ensure availability for seamless scheduling.
Manage the office seating arrangement system to ensure efficient use of space and a well-organized work environment.
Provide professional leadership to the Office team, striving for excellence in employee service.

We are looking for a superstar Office Manager to join us Machines.
we are expanding at an exponential pace, so the ideal candidate for this job is dynamic, flexible, and creative.
As Office Manager, you will play a central role in ensuring the smooth daily operations of our office, creating a welcoming and efficient environment for our employees and guests.
Youll be the heart of our workplace combining organization, initiative, and a people-first mindset to make sure everything runs seamlessly and everyone feels supported.
Office Manager
Type: Full-time, On-site (08:00-17:00 or 8:30-17:30)
Key Responsibilities
Oversee and ensure the smooth, day-to-day operations of the office.
Maintain a well-organized and well-stocked workspace, including office supplies, refreshments, and equipment functionality.
Serve as the first point of contact at the reception, welcoming and assisting visitors, candidates, and guests with warmth and professionalism.
Act as the first level of support for employees administrative needs, providing guidance and assistance on office-related matters.
Manage relationships with local and international vendors, including cleaning, gardening, delivery, and maintenance services.
Coordinate office logistics and assist in organizing company events, team activities, and general maintenance creating a pleasant, efficient, and inspiring work environment for all employees.

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in 45 locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Who is the Operation Manager? This full-time position is based in Israel , reporting directly to the Israel GM. You will be overseeing all operational aspects of our sites in Israel. You will wear multiple hats and lead multiple functions, including maintenance, facilities, health & safety, and security. What you will be responsible for, mainly:
* Management & oversight of the building systems maintenance and building cleaning of Mindspace sites in Israel
* Drive processes and standards to ensure compliance with local, state, and local regulations, accreditation, and regulatory agencies
* Manage and track preventive and corrective maintenance programs including but not limited to equipment and facilities
* Negotiate terms with large facilities services providers, professionals, and contractors. Managing and maintaining the relationship with them, and making sure deliverables are executed at a satisfactory quality level and on time.
* Drive the strategy for effective planning and scheduling of critical maintenance to achieve timely completion of work and minimal disruption to business operations.
* continuously evaluate facilities process inefficiencies and recommend improvement measures
* Oversee construction projects and new openings in Israel
* Conduct periodic quality checks to ensure that operations policies and procedures are practiced and current
* Play a key role in providing feedback to development on issues that prevent facilities from operating effectively
* Be the first point of contact for large facility maintenance emergencies
* Be the point of contact with the landlords and for making sure that we comply with all regulations and contracts
* Create maintenance protocols to ensure smooth activity of all related issues.
* Handle building security, access control, CCTV, security companies, etc.
* Support, coordinate, and interact seamlessly with different teams, such as the sales team & community team

Required CEO PA & Office Manager
About the Role:
The Personal Assistant to the CEO will play a pivotal role in supporting the CEO in various administrative and operational tasks, as well as general assistance with our office operations. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.
Key Responsibilities:
Schedule Management:
Maintain and manage the CEOs calendar, including scheduling meetings, appointments, and events.
Prioritize and coordinate commitments to optimize the CEOs time and productivity.
Trusted Advisor for Personal Matters:
Build a strong relationship with the CEO and provide support on personal matters as needed.
Demonstrate discretion and confidentiality in handling personal information.
Travel Coordination:
Arrange and book travel accommodations (flights, hotels, transportation) for the CEO and to the co-founders as required.
Prepare detailed travel itineraries and ensure smooth travel logistics.
Administration
Support our office operations and administration to ensure a well-organized and efficient workplace environment.
Manage office supplies, equipment, and facilities maintenance.
Coordinate with external vendors and service providers as needed.

Realize your potential by joining the leading performance-driven advertising company!
A regional leadership role, partnering with both PS Leadership and IL Regional Leadership, the Director of HR, PS & IL will be responsible for:
Owning and delivering the strategic HR roadmap for PS
Understanding and effectively navigating local needs/complexities, including changes to local legislation, hybrid working policy, employee wellbeing and regional office engagement and morale etc.
Developing and implementing consistent approach to address local issues and advising HR BPs and managers globally on complex IL employee relations issues
Reporting to the Head of HR Business Partnering, OD & L&D, the Director of HR, PS & IL will be an embedded member of both the PS and local leadership teams. The role incumbent will have a deep understanding of the business context, culture, and challenges faced as well as an understanding of the importance of designing global, scalable, and agile people processes to meet the needs of a dynamic, fast-growing organisation.
The role will have line management responsibility for one HR Director based in India.
How youll make an impact:
Develop and execute the HR roadmap for PS, ensuring alignment with global and regional business priorities. Act as a trusted advisor to PS Leadership on workforce planning, talent strategies, and employee engagement and well being.
Partner with business leaders on organisational assessment and design initiatives to support growth and operational excellence.
Oversee generalist HR activities for PS globally, including performance management, total rewards, succession planning, and talent development.
Analyse people data and provide actionable insights to managers to support informed decision-making and drive business outcomes.
Champion a culture aligned with our companys values, fostering an environment where employees are highly engaged and motivated.
Serve as the regional expert on IL employment laws and cultural nuances, managing complex employee relations issues and ensuring compliance with local regulations/changes in legislation.
Maintain and enhance IL-wide people policies and partner with our Director of Global Reward to ensure employee benefits remain competitive and compliant.
Lead and develop the HR BP direct report, fostering a collaborative, high-performing culture.
Work closely with global HR teams and regional business leaders to address local needs while aligning with global people strategies.
Be visible and approachable to offer guidance and support for all IL employees.
Office attendance is needed for a minimum of 3 days a week or whatever company policy is in place.

Required EMEA Senior Employee Relations Partner
As a Senior Employee Relations Partner, you will be an integral part of the HR community, using expertise and business acumen to prevent and resolve workplace issues that interfere with our collaborative workplace environment and culture. We believe in providing a workplace that is safe, treats employees with fairness and respect, and enables every employee to achieve their personal best.
In this position, you will use your experience and knowledge of applicable policies, regulations, and industry best practices to establish and follow appropriate protocol for employee relations issues and investigations. As a thought leader in this area of expertise, you will also have the opportunity to develop and deliver educational programs to create awareness and training and help create a workplace free from behavioral issues and distractions. You should be an innovative HR professional with a passion for coaching employees and managers and creating teams that work together and win together. You should be comfortable working with any level of employee or manager, reading complex situations and navigating sensitivities and finding creative solutions to people's issues. You are highly collaborative, truly valuing the contributions of your partners. You should have strong influencing skills, demonstrate practical judgment and creative problem-solving to enable successful outcomes in individual and collective situations. You should also be capable of effectively managing a full and dynamic workload, demonstrating resilience, and thriving in a global work environment
Your Impact
Coach leaders during performance improvement efforts. Provide guidance to elevate performance and capability and implement local processes as required to address ongoing performance issues.
Lead investigations on employee relations matters and potential policy violations to evaluate and effectively address issues-Partner with HRBPs, legal and other investigative parties as required to thoroughly conduct the investigation and reach the best outcomes for our organization and employees.
Influence and negotiate positive outcomes in complex terminations, including redundancies.
Partner with the various HR functions and global ER teams with local country and compliance projects as required from time to time.
Provide specialist expertise for Israel related ER topics and cover a secondary portfolio of ER topics in other EMEA countries, as may be assigned to you from time to time.
Create guidelines, best practice research, and training to educate employees, managers, and other members of HR in how to mitigate and properly address behavioral issues in the workplace
Prepare, track and maintain appropriate investigation data and documentation to recognize trends and anticipate opportunities for further education and action
Protect our unique culture and ensure we continue to be one of the best places to workץ

We are seeking an experienced, proactive, and highly organized Office Manager to join our dynamic team to take full ownership of day-to-day office operations and have comprehensive responsibility for the daily operation of the office, providing administrative support, and managing a pleasant and efficient work environment.
This role is perfect for someone who enjoys working with people, passion about welfare activities and truly values creating a supportive and comfortable workplace experience for others.