דרושים » אדמיניסטרציה » Office Manager - Tel Aviv Site

A leading omnichannel marketing platform that leverages advanced AI and machine learning to deliver intelligent solutions based on data with performance media, enabling smarter decision-making, increased efficiency, and maximized returns - Revenue enabler for businesses around the world. Its partners include Google, Meta, Amazon, and Microsoft and more. ~$7 billion in ad spending is managed on the platform every year.
Established in 2006, Were 700 employees strong. We work hybrid with a great home/ office work mix.

What will you do?
As a part of the Operations team, the Office Coordinator will work under the direct supervision of the Operations Manager.
This position requires a proactive and detail-oriented individual whos passionate about people, processes, and creating an engaging work environment. The ideal candidate will be a team player with excellent organizational, out of the box thinking, and excellent communication skills.
Full time position - Availability to work onsite between 09:00 17:00, Sunday to Thursday.

What will you be doing?
Staff the front desk, coordinate and oversee daily office operations, ensuring a well-organized and efficient workplace.
Responsible for managing all aspects of refreshments.
Support office and facilities maintenance (building maintenance, cleaning, parking).
Support ad hoc and ongoing projects on all relevant admin aspects.
Assist with executing activities, events, Happy hours, Meetups, and cultural initiatives.
Act as a point of contact for employees, addressing their needs and concerns in a timely and supportive manner.
Assist in managing the companys social media accounts (Facebook, Instagram, Glassdoor), including content creation, posting, and engagement.
Foster a positive and inclusive work environment by promoting company values and encouraging collaboration.

Were looking for a highly organized, proactive, and service-oriented Office Manager to oversee all administrative operations for our beautiful facilities on the 55th & 56th floors of Azrieli Sarona tower. This is a pivotal role responsible for overseeing the daily operations of our office, ensuring everything runs smoothly and efficiently. The Office Manager will serve as the primary point of contact for office-related matters and will play a key role in creating a welcoming and well-functioning work environment for employees and guests.
Responsibilities:
Oversee front desk operations
Manage administrative processes, including scheduling meetings and supporting internal events
Serve as the go-to person for employee queries regarding office logistics, supplies, and vendor coordination
Manage relationships with service providers (e.g., maintenance, cleaning, delivery, security)
Monitor office inventory and place orders for supplies as needed
Travel management for employees, including flight and hotel arrangements, insurance, and expense reports.
Collaborate with HR and Finance teams for onboarding, equipment distribution, and office budgeting when relevant
Assist in budget preparation and monitor office expenses to ensure cost-effectiveness.

We are looking for a highly organized, proactive, and dynamic Office and Executive Assistant with a minimum of 2 years of professional experience to support our leadership team and oversee the efficient operation of our office. The ideal candidate will have experience in a SaaS startup or similarly high-paced environment, and be exceptionally tech-savvy.
This role requires a detail-oriented individual who can effectively manage executive-level administrative tasks, coordinate office operations and vendor relationships, and support wellness and culture initiatives.
Responsibilities
Executive Support
Provide comprehensive administrative support to executives, including calendar management, meeting scheduling, travel arrangements, expense reporting and PA tasks.
Organize and prioritize incoming correspondence, calls, and requests, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Office Coordination & Supplier Management
Interface with suppliers, vendors, and service providers for office maintenance issues and repairs, equipment, supplies, and improvements.
Monitor inventory levels of office supplies and replenish as necessary.
Support the planning and coordination of small-scale wellness or appreciation initiatives as needed and provide occasional support for internal engagement efforts, such as assisting with team activities or office gatherings.
Help foster a positive and inclusive office atmosphere through day-to-day collaboration and attentiveness to team needs.

Passionate about food? Eager to join a dynamic SaaS startup shaping the food and beverage industry? just the place for you.
The GenAI-powered consumer data platform revolutionizing product strategies and driving success for major brands like Nestle, Pepsi, and Campbells. With insights from billions of data points, we empower our clients to create, market, and sell their products faster and more successfully.
Join this $10 trillion industry, where creativity and an entrepreneurial mindset drive daily success and reach the homes of billions of people in an industry where change isn't just a recipe but a way of life.
Let's shape the future of food together.

Were looking for an enthusiastic and proactive office manager to join our HR team and play a crucial role in shaping our employee experience and company culture. You'll support our CEO, manage the vibrant daily operations at our Tel Aviv office, and help bring to life HR initiatives that connect our team members around the world.

If you're passionate about creating engaging workplace experiences, thrive in fast-paced environments, and love making meaningful connections, this role is perfect for you.

Key Responsibilities:
Office Management (Tel Aviv): Ensure the office runs seamlesslymanaging vendor relations, office supplies, facility operations, and creating an inspiring and welcoming workspace.
Employee Experience: support the execution of global employee initiatives, In Israel and globally.
HR Project Support: Provide versatile, ad-hoc support on diverse HR projects, including internal communications, analytics, and special event planning.
CEO Support: Expertly manage the CEOs calendar and coordinate travel arrangements
Youll be at the heart of fostering a workplace that people love coming to.

We are looking for a Facilities Manager to join us at our Tel Aviv offices.
WHAT YOULL DO
Manage and oversee the day-to-day functioning of the two Tel Aviv offices, including coordinating with the cleaning team, ensuring the aesthetics of office spaces and meeting rooms.
Establish and maintain high standards for operational processes, ensuring efficient use of resources, cost management, and proactive problem-solving.
Managing orders for office supplies, equipment, and other essentials necessary for daily office operations.
Working with maintenance for various tasks such as repairs, routine maintenance, dealing with construction issues, etc.
Handling payments, invoicing, office expenses, and reports efficiently.
Manage parking permits and payments.
Build and maintain strong relationships with vendors.
Coordinating with cross-organization departments on office-related matters.

We are a dedicated and versatile team, involved in every aspect of day-to-day operations, collaborating seamlessly with various departments to ensure efficiency and productivity.

In this role you will
Take full ownership of our CEO calendar including scheduling of meetings with participants around the globe.
Prepare and meticulously organize essential documentation required for meetings.
Compose confidential and sensitive correspondences, reports, and other communications.
Plan travel & book flights - plan and coordinate travel arrangements, including booking international flights and accommodation.
Preparation and submission of expense reports as well as purchase requests.
Collaborate with global stakeholders - there is flexible availability aligned with US working hours.
Assist with project-related tasks as needed, collaborating with cross-functional teams to meet deadlines and objectives.
Supervise and coordinate special events.

We are looking for a Workplace Services Admin.
As a Workplace Administration, you will be the face of daily life at our office in Israel. You will hold a variety of responsibilities, such as providing consistent operational support and creating the best service experience for our guests, partners, and employees. You will create and maintain a pleasant work environment, ensuring high levels of organizational and execution effectiveness.
Core Responsibilities:
Facilities management: making sure our Workplace environment is well maintained.
Ensure high levels of operational services are delivered and met with our KPIs standards.
Responsible for ongoing office operation services.
Assist with coordinating and producing company events and employee experience initiatives.
Responsible for operational monthly reports.
Maintaining company service App and portal.
Working closely with service providers.

Were looking for a positive individual with a can-do approach to handling office administration and maintenance, and to be involved with welfare activities.

What youll be doing:
Organize and coordinate administration duties, and ensure the flow of the office management, as well as maintenance and upkeep of office equipment, food, and furniture
Greet visitors and provide general administrative support to our employees
Responsible for assisting in a wide variety of functions, including administration, executive support, and operations
Arrange all phases of travel for the company
Welfare duties and involvement in welfare activities

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position We are looking for an exceptional Regional Sales & Operations Manager to take full ownership of two flagship Mindspace locations in central Tel Aviv This is not just a site management role — it’s a business leadership position with end-to-end accountability over revenue growth, profitability, and team performance. You will lead cross-functional teams spanning sales, operations, and community experience, driving commercial success while delivering an outstanding member experience. Reporting directly to the City Lead, you will act as the P&L owner, sales strategist, and operational head of both locations. You will build and mentor a high-performing team, sharpen processes, and shape the commercial trajectory of your units. For ambitious leaders, this role offers fast-track career growth within Mindspace, a global company operating across 7 countries. Top performers in this role have advanced to lead larger regional portfolios, support global markets, and even relocate internationally.

We are currently looking for an Office Manager to be an organizational wizard who will ensure our Vilnius workspace is always pleasant and runs like clockwork. You'll be the go-to person for keeping our office supplies in order, warmly welcoming everyone who walks through our doors, and providing essential support that helps our Moon Active team thrive. Come make our office shine!

Responsibilities:
Be a local point for all office-related questions;
Meet visitors: welcome, direct, and announce them appropriately;
Organize the office space, maintain the office in excellent condition and arrange necessary upgrades;
Assist in the organization of activities, like team buildings, celebrations, and conferences; liaise with facility management, including cleaning, and security services, deliveries coordination;
Assist in the onboarding process of new hires;
Assist the managers and other departments.