לוח משרות דרושים ניהול משרד בצפון

Job Description We are looking for an Executive Admin Manager to serve as the operational anchor for the CEO’s office and the company’s HQ. In this dynamic, global environment, you will report to the Chief of Staff, leading the administrative team, and ensuring that the executive schedule reflects the company’s strategic priorities and enables their execution. In this role, you will act as a strategic partner who understands the effects of schedule changes and proactively provides solutions in a fast-paced setting. Together with the CoS, you will plan and manage the company calendar enabling the company to meet its goals, reflect its priorities, and provide a a known schedule for the company to base on. Key Responsibilities
* Manage complex calendars for the CEO with a deep understanding of organizational priorities. You will be expected to analyze the impact of agenda changes, identify gaps, and propose alternative solutions.
* Directly manage, mentor, and oversee the administrative team, ensuring high standards of executive support across the CXO level.
* Ensure required meetings’ preparations, pre-alignment and readiness is done and is reflected in the meeting scheduling and handling.
* Internal communication partner in drafting and editing executive announcements and HQ updates, managing routines and preparation for company all-hands and divisional meetings.
* Provide end-to-end logistical support for the CEO’s office and HQ, including budget management, procurement requests, and travel expenses.
* Manage the company’s donation process end to end, including gathering requests and preparing materials for the committee to communicate with recipients.

we are a fast-growing medical device company focused on the development, manufacturing and commercialization of innovative devices for endovascular interventional procedures. We are seeking an Office Manager (temporary position for maternity leave coverage) to play a key role in ensuring smooth day-to-day operations and providing high-quality service to all employees. Location: Yokneam, Israel Position Scope: 80% position, on-site daily, (5 days a week).
?Scope & Responsibilities?Administrative Management:
* Provide professional administrative support and high-quality service to company employees.
* Manage daily office administrative activities and workflows.
* Greete visitors, address their inquiries, and guide them to the appropriate contacts.
* Assist employees visiting from other sites with hotel accommodation and transportation arrangements.
* Support the onboarding process for new hires, including setting up workspaces and coordinating necessary equipment.
* Manage company mobile phone and leased vehicle operations. Office Maintenance: Manage office supplies, groceries, and office equipment.
* Supervise the cleaning staff.
* Address office maintenance issues promptly and source appropriate solutions as needed. Shipments & Logistics:
* Manage local and international shipments via courier platforms and customs authorities.
* Coordinate and process customer product shipment orders using the ERP system.
* Manage customer correspondence related to orders and deliveries, including order confirmations, delivery updates, and customer requests.
* Provide customer service within the logistics process, including order follow-up, shipment tracking, and resolving delivery-related issues.
* Handle import/export processes in coordination with freight forwarders and relevant local or international authorities.
* Oversee domestic and international shipping operations, including coordinating pickups, tracking shipments, and supporting customs clearance. Executive Support:
* Provide administrative support to the CEO and CFO, including preparation for board meetings and coordination of investor visits.