דרושים » אדמיניסטרציה » Executive Assistant to CEO

We are looking looking for an exceptional Executive Assistant to work closely with our CEO.
This is a highly trusted, hands-on role combining approximately 70% personal assistance and private schedule management with 30% executive and business operations. The personal side is the core of the position.
The right person will quickly learn the CEOs routines, preferences, and priorities, anticipate his needs, and stay one step ahead.
Responsibilities
Manage the CEOs complex personal and professional calendar, including meetings, appointments, personal commitments, preparation time, and changing priorities.
Take full ownership of the CEOs frequent travel arrangements, including researching and booking flights, hotels, transportation, complete itineraries, changes, and special requirements.
Manage purchases, vendors, and service providers for the CEOs personal and family-related needs.
Handle urgent requests, unexpected issues, and ongoing personal matters from initial request through full resolution, while proactively tracking open items and anticipating upcoming needs.
Coordinate executive and leadership meetings, including scheduling, preparing agendas, collecting materials, documenting decisions and action items, and following up with owners until completion.
Create executive presentations, including All Hands and leadership updates, by collecting input from stakeholders and turning it into clear, accurate, and well-structured content.
Plan and coordinate leadership offsites, including schedules, travel, venues, logistics, catering, materials, and communication with participants and suppliers.
Support the OKR coordination, follow-ups, and progress tracking.
Support initiatives led by the CEO by coordinating stakeholders, organizing information, tracking progress, and ensuring decisions are translated into action.

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.

We dont just follow the energy revolution; we dictate it. As a fast-growing, global technology company, we are rewriting the rules of the traditional energy market through advanced AI platforms and utility-scale Battery Energy Storage Systems (BESS). We operate in the most exciting, critical, and fast-moving vertical in tech today, working alongside top-tier industry talent. To support our rapid expansion, we are looking for a top-tier Office Operations Manager & Executive Assistant. This is not a standard administrative role; it is a core operational position for someone who thrives in the most dynamic, high-stakes, and demanding environment. You will serve as the operational backbone of our Tel Aviv headquarters, working directly alongside executive leadership to ensure our day-to-day operations run like clockwork. If you are a high-level Problem Solver with strong initiative, a passion for technology and AI tools, and the drive to build and manage operational infrastructure in a hyper-growth company-your place is with us.
 
Responsibilities:
Executive Support & Complex Calendar Management: Serve as a close operational partner to senior leadership - managing complex calendars with high-priority triage, coordinating strategic meetings, and independently resolving scheduling conflicts. Office Operations & Maintenance: Hold end-to-end responsibility for the appearance and daily function of our local HQ - coordinating cleaning and maintenance vendors, resolving facility issues, and managing office supplies and inventory. Global Business Travel: End-to-end execution of complex international travel logistics for executives and teams (flights, hotels, ground transport, conference registrations, and itinerary planning). Operational Onboarding: Own the operational onboarding lifecycle for new hires - arranging equipment, system permissions, and ensuring an exceptional Day 1 experience. Employee Experience & Welfare: Plan and execute company welfare initiatives and cultural events, including team offsites, holiday toasts, weekly Happy Hours, and employee gifting. Special Office Projects: Lead complex operational initiatives, including logistical planning and management of office relocations as needed. Procurement & Vendor Management: Source, negotiate with, and manage ongoing relationships with vendors, service providers, maintenance contractors, and food/kitchen suppliers. Financial Support: Assist the finance department with expense reports, invoice tracking, and related administrative tasks. AI & Process Optimization: Implement and utilize tech solutions and AI tools to streamline workflows, automate routine operational tasks, and improve overall office efficiency. Global Support: Provide remote operational support to overseas branches, manage special operational projects, and co-lead localized welfare initiatives with regional managers.

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality.
Key Responsibilities:
Provide comprehensive administrative and operational support to the CEO and VP.
Manage complex calendars, including personal appointments and high-level meetings.
Track tasks and ensure consistent follow-up and alignment with ongoing priorities.
Facilitate communication and coordination between senior management and internal teams.
Handle sensitive and confidential information with the highest level of discretion.
Assist in monitoring key tasks, decisions, and ongoing initiatives.
Support ongoing operational and administrative initiatives across the leadership team.
Work full-time from the office and maintain high availability during business hours.

We are looking for a capable and versatile Executive Assistant to become a trusted right hand to the CEO. This role is suited to someone who learns quickly, handles changing priorities confidently, and enjoys taking responsibility for a wide range of professional and personal matters.
This is a full-time, hybrid position combining remote and office-based work, with working hours generally spanning from noon to evening and occasional flexibility outside these hours.
Responsibilities:
Manage the CEOs calendar, communications, meetings, and daily priorities.
Coordinate professional and personal arrangements, including travel, reservations, and logistics.
Prepare documents, presentations, reports, and meeting materials.
Summarize meetings and derive clear action items and follow-ups.
Coordinate and follow up with employees, customers, suppliers, and external partners.
Track tasks and action items, ensuring they are completed on schedule.
Anticipate needs, solve problems, and take ownership of changing tasks and projects.
Handle sensitive professional and personal information with complete discretion.

We're looking for an energetic, positive, and highly organized Office Manager who loves helping people, creating order, and making things happen. This is a hands-on role combining office management, employee experience, and executive support, where no two days look the same.
You'll work closely with the CEO, leadership team, and employees across the company, ensuring our office runs smoothly while creating an exceptional employee experience. You'll play a key role in shaping our day-to-day culture and be the go-to person employees can always rely on. We're looking for someone with a strong sense of ownership, outstanding interpersonal skills, and a proactive mindset - someone who takes initiative, solves problems before they become issues, and enjoys supporting others with a genuine service mentality.
Role & Responsibilities
Office Management & Operations
Manage the day-to-day office operations and logistics
Handle office-related orders and coordinate with suppliers and service providers
Track and manage invoices in coordination with the Finance team
Maintain organized documentation and vendor records
Follow up on payments and ensure timely service delivery
Continuously identify opportunities to improve office processes and operational efficiency
Personal Assistant to the CEO
Provide comprehensive administrative and personal support to the CEO (professional and personal matters)
Arrange domestic and international travel (flights, hotels, itineraries)
Handle personal orders and administrative arrangements
Manage confidential and sensitive matters with the highest level of discretion
Support ad-hoc tasks and shifting priorities in a fast-paced environment
Employee Experience & Culture
Plan and execute employee experience initiatives, including happy hours, company events, celebrations, and wellness activities
Own the employee welfare budget, including planning, tracking, and ensuring effective budget management
Coordinate onboarding logistics, including equipment, welcome gifts, and first-day experience
Partner with internal teams to ensure a seamless and engaging employee experience
Help create a positive, welcoming, and well-organized workplace that employees genuinely enjoy being part of.

We seek a highly organized and proactive Executive Assistant to support the Co-Founders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for calendar management, meeting preparation and follow-ups, travel arrangements, confidential document handling, and other critical executive support tasks.

Responsibilities
Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups to ensure task prioritization.
Manage complex calendar scheduling, optimize time, and resolve conflicts proactively.
Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries. Be prepared to adjust plans as needed.
Assist with fundraising activities and investor relations, including preparing materials and coordinating meetings.
Prepare meeting agendas, compile information packages, and ensure executives are well-prepared.
Track and manage expenses and process reimbursements.
Planned and executed corporate events.
Attend meetings, take detailed minutes, and ensure follow-up on action items.
Serves as the primary liaison between executives, clients, and vendors, ensuring professionalism.
Proofread, edit, and format presentations, reports, and other documents.
Coordinate event logistics, including reservations, transportation, and entertainment arrangements.
Manage incoming and outgoing communication, including emails and calls.
Handle other duties as assigned by management.

Be our very first Office Manager & Personal Assistant to the CEO and join our adventure, become the face and heart of our office, and help us scale!
The Vibe: This is a brand-new, foundational role in the company. Were looking for a highly organized, proactive, and people-first rockstar who enjoys creating a welcoming workplace, loves being hands-on with day-to-day operations, and naturally keeps things running smoothly. You will partner closely with our CEO to optimize his time, while simultaneously building the ultimate employee experience for the team.
What You'll Do:
Be the Heart of the Office: Manage our day-to-day office experience, infrastructure, suppliers, and ongoing logistics to keep our workspace running smoothly
CEO Right Hand (PA): Manage complex schedules, prioritize shifting tasks, coordinate domestic and international travel, and monitor key decisions to ensure the CEO is always well-prepared
The Ultimate Host: Be the first point of contact for employees, candidates, guests, and vendors, creating a warm and professional experience
Build the Culture: Plan, own, and lead team well-being activities, happy hours, and internal events that shape our company culture
Lead the Big Move: Take ownership of our office relocation process - from sourcing new spaces and coordinating vendors to managing the move from planning to execution
Process Optimizer: Continuously improve company workflows, implement automations, and upgrade our internal systems to support our scale

The Role This is a temporary position covering a maternity leave (at least 6 months) , based in Tel Aviv, Israel, working 9:00–18:00 from the office. It's a highly visible role with a direct impact on how every GeoEdge employee experiences the company, wherever in the world they work. Responsibilities:
* Run the day-to-day operations of the Tel Aviv office: supplies, kitchen, meeting rooms, seating, deliveries, and mail
* Manage vendors and service providers, including contract negotiation
* Handle quotes, invoices, and purchase orders together with Finance
* Track and manage the office and welfare budgets, and flag overruns early
* Own the onboarding experience for new employees: desk, equipment, welcome kit, and first-day orientation
* Coordinate equipment and welcome kits for remote employees worldwide
* Serve as the workplace point of contact for GeoEdge's global team, working with local vendors and providers in each location
* Plan and run company events end to end: holidays, happy hours, team celebrations, family days, and offsites
* Surprise and delight employees with a personal touch that goes beyond the events calendar
* Greet visitors and be the welcoming face of the office
* Own internal communication around company events and office updates in both Hebrew and English
* Support HR and managers on employee lifecycle logistics: onboarding, offboarding, equipment returns, and benefits administration
* Work closely with the VP of HR to align office operations with people initiatives
* Support recruitment coordination as needed
* Manage company travel: flights, accommodation, itineraries, and expenses
* Host visiting colleagues from GeoEdge's global offices, including agendas and meals Requirements:
* Relevant experience of Office or Administrative Management experience, preferably in a global high-tech company
* Full professional fluency in Hebrew and English, written and spoken
* Experience supporting employees across multiple countries and time zones
* Proven experience planning company events and offsites
* Proficiency in Microsoft 365
* Excellent organizational and time management skills, with strong multitasking and prioritization abilities
* Proactive, resourceful, and eager to take initiative, with the ability to work independently with minimal supervision
* Strong service orientation and interpersonal skills, with a passion for employee experience that goes beyond events: care, attention to detail, and making employees feel valued. If this sounds like you, we'd love to hear from you!

We're a well-funded, early-stage startup looking for a hands-on, highly organized Operations Manager to cover a 12-month maternity leave. You'll own office administration and employee experience for the company - the person who keeps the office running day to day and makes sure the team feels taken care of, from the coffee machine to company events.

This is a full-time, on-site role based out of our Tel Aviv office, with some remote support for our New York office.

Your Impact
Office Administration & Facilities

Manage day-to-day office environment and vendor relationships to ensure a seamless employee experience:

Day-to-day office management - kitchen, supplies, and maintenance (inventory, restocking, handling requests and shortages), furniture, and equipment troubleshooting. Managing the kitchen/cleaning staff and relationship.

Finance & Banking Operations - vendor payments (credit card/bank transfer), invoice & receipt approval, expense classification & reconciliation with bookkeeping, employee expense report approval, contractor payments, bank account operations (transfers, guarantees, permissions etc.), approving payments with leadership.

Vendor management and follow-through - end-to-end execution for delivery services, payments, coordination, and invoicing. Company insurance maintenance - policies issuance/renewal + tracking, COIs etc.

Ongoing procurement - computer equipment, employee and client gifts, and production/ordering of branded swag and print materials.

Travel and event logistics - hotel bookings, travel agency payments, and tracking flight details for insurance reporting.

Basic IT support - equipment, password resets, tool permissions, vendor comms and mgmt.

New York office support - provisioning equipment, tracking building access, and communicating with the local broker and leadership team.

Ad hoc requests - handling unscheduled operational asks and day-to-day troubleshooting from across the company.

Meeting scheduling - manage calendars and coordinate meeting scheduling for C-level executives, including QBR prep/maintenance. .

Employee Experience & Culture

Employee lifecycle moments - tracking and executing recognition and gifts for birthdays and work anniversaries.

People Ops support - Employee Onboarding & Offboarding (systems/tool access, permissions setup and revocation, equipment, coordination across stakeholders, SOC2 compliance etc.), ongoing HR-related support (incl. policy administration, budget management/tracking, and attendance.

Ongoing Operations - contributing to wellness and internal communications.

Company events and culture - plan and run company events, happy hours and team toasts, logistics, hosting, and purchasing food/supplies for regular events, plus manage swag inventory and coordinate client and employee gifting for company events and culture.

Marketing event operation support - vendor management & swag/branded materials for marketing and company events.