דרושים » אדמיניסטרציה » Executive Assistant to the CEO

We are looking for a capable and versatile Executive Assistant to become a trusted right hand to the CEO. This role is suited to someone who learns quickly, handles changing priorities confidently, and enjoys taking responsibility for a wide range of professional and personal matters.
This is a full-time, hybrid position combining remote and office-based work, with working hours generally spanning from noon to evening and occasional flexibility outside these hours.
Responsibilities:
Manage the CEOs calendar, communications, meetings, and daily priorities.
Coordinate professional and personal arrangements, including travel, reservations, and logistics.
Prepare documents, presentations, reports, and meeting materials.
Summarize meetings and derive clear action items and follow-ups.
Coordinate and follow up with employees, customers, suppliers, and external partners.
Track tasks and action items, ensuring they are completed on schedule.
Anticipate needs, solve problems, and take ownership of changing tasks and projects.
Handle sensitive professional and personal information with complete discretion.

We built a platform that builds businesses. From launching and managing to growing a business, we are the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses. Our Guidance Engine assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard Through our business-building platform, were turning the process of starting, managing, and growing a business into a better experience and simplifying the business journey. We believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business.
What the Role Includes Sole ownership of the CEOs calendar - managing and prioritizing the CEOs calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs. Board meeting coordination and execution - full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements. Travel management - managing the CEOs business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs. Leadership Team meeting management - responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the teams priorities. Supporting the CEOs personal needs - assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities. Internal and external coordination - working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination. C -Level support - support C -level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.

Required Executive Personal Assistant
What the Role Includes:
Sole ownership of the CEOs calendar - managing and prioritizing the CEOs calendar while considering all relevant factors, including priorities, meeting participants, locations, time zones, travel time, and the changing business needs.
Board meeting coordination and execution - full ownership of Board meeting logistics, including working with Board members and key stakeholders, scheduling, invitations, logistics, and all related arrangements.
Travel management - managing the CEOs business travel, including flights, hotels, transportation, and related logistics, while ensuring everything is aligned with his schedule and needs.
Leadership Team meeting management - responsibility for coordinating Leadership Team meetings and ensuring the calendar is structured and managed effectively around the teams priorities.
Supporting the CEOs personal needs - assisting with personal and logistical needs to ensure the CEO can operate smoothly and remain focused on his day-to-day responsibilities and business priorities.
Internal and external coordination - working closely with leadership team members, employees, Board members, investors, partners, and other external stakeholders to ensure smooth and effective communication and coordination.
C-Level support - support C-level executives with calendar management and meeting coordination as needed. Assist with international business travel arrangements and related logistics.

We are seeking a highly organized, proactive, and professional Executive Administrator to provide comprehensive administrative and coordination support to the CEO, CFO, and VP Strategy & Executive PMO. This role requires exceptional multitasking skills, strong judgment, attention to detail, discretion, and the ability to manage priorities in a dynamic, fast-paced environment.
Key Responsibilities
Executive Administration & Leadership Support Responsibilities
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, other Executive Leaders, and the VP Strategy & Executive PMO.
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit - Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. Support in the planning and execution of unit events.
Executive Meetings & Events: Coordinate, organize, and support the execution of Executive Leadership meetings, management forums, conferences, offsites, and other corporate events, including logistics, materials, participant communication, and follow-up activities.
Strategy & PMO Support: Provide administrative and coordination support to the VP Strategy & Executive PMO, including meeting coordination, preparation of materials, and follow-up on strategic initiatives and cross-functional projects.
Marketing & PR Coordination: Collaborate with Marketing and Corporate Communications/PR teams regarding conferences, external events, and executive engagements involving the CEO and CFO, supporting logistics, schedules, and communication materials as required.

We are seeking a proactive, highly organized, and discreet Personal Assistant (PA) to provide close administrative support to the CEO and VP. The role involves managing complex schedules and shifting priorities while ensuring seamless coordination of executive tasks, alongside responsibility for travel arrangements, payments, documentation, and ongoing communication in a fast-paced environment. We are looking for a reliable professional with strong judgment, a keen eye for detail, and the flexibility to work independently with senior management while maintaining strict confidentiality.
Key Responsibilities:
Provide comprehensive administrative and operational support to the CEO and VP.
Manage complex calendars, including personal appointments and high-level meetings.
Track tasks and ensure consistent follow-up and alignment with ongoing priorities.
Facilitate communication and coordination between senior management and internal teams.
Handle sensitive and confidential information with the highest level of discretion.
Assist in monitoring key tasks, decisions, and ongoing initiatives.
Support ongoing operational and administrative initiatives across the leadership team.
Work full-time from the office and maintain high availability during business hours.

We're looking for a sharp, proactive, and highly organized Executive Assistant to cover a maternity leave position, starting September 1st. You'll work directly and closely with our CEO, serving as the operational backbone of his day-to-day and ensuring everything runs smoothly - from his calendar to company-wide logistics.
This is a hands-on role that requires someone who's always one step ahead, thrives in a fast-paced environment, and brings a true "get it done" attitude.
What You'll Be Doing:
Calendar & Schedule Management - Own and manage the CEO's calendar end-to-end using Google Calendar; proactively plan ahead, anticipate conflicts, and ensure every day is structured for maximum impact
Executive Preparation - Work closely with leadership to ensure the CEO and relevant stakeholders are fully briefed and prepared ahead of upcoming meetings and key milestones
Board & Recurring Meetings - Coordinate board meetings and recurring leadership syncs, managing logistics, invites, materials, and follow-ups
Cross-Functional Projects - Partner with team leads on company-wide initiatives driven by the CEO, helping track progress and keep things moving
Meeting Intelligence - Manage meeting summary tools, extract action items, and ensure accountability across teams
Travel, Fleet & Expenses - Manage end-to-end travel coordination for the CEO and company employees, oversee company vehicle logistics, and handle the CEO's expense reporting and reimbursements

At our company, what you do matters. Every day, we protect over 100,000 organizations worldwide from increasingly sophisticated cyber and AI-driven threats, securing their AI transformation.
Our prevention-first approach safeguards hybrid networks, cloud environments, digital workspaces, and AI systems, stopping attacks before they happen.
This is where innovation meets real-world impact. Youll help customers across industries operate with confidence in a rapidly changing digital world, working alongside smart, curious people who take ownership, challenge assumptions, and solve complex problems.
Were proud to be recognized by TIME, Newsweek, and Forbes for excellence and workplace culture.
What really sets our company apart is the opportunity to grow, contribute, and help companies navigate their AI transformation securely.
If youre excited to work at the forefront of AI-driven security on a global scale, this is the place to do it.
Key Responsibilities
We are looking for a self-driven, proactive, and service-oriented Employee Services Representative to join our team in a full-time position.
If you enjoy working with people, solving problems, and making a positive impact on employees' day-to-day experience, this role is for you.
As part of the Employee Services team, you will combine hands-on employee support with opportunities to improve the way we work. While providing front desk services is an important part of the role, you'll also be encouraged to identify employee needs, suggest new ideas, improve existing processes, and lead initiatives that enhance the overall employee experience across the organization.
We're looking for someone who takes ownership, enjoys collaborating with others, and is motivated to turn ideas into action.
Major Responsibilities
Work in shifts to provide front desk services to our company IL employees, supporting day-to-day needs such as meals, kitchenettes, cellular services, deliveries, office supplies, expenses, business cards, and additional employee service requests.
Deliver a welcoming, professional, and solution-oriented service experience to employees, visitors, and callers, ensuring every interaction reflects our commitment to employee satisfaction.
Serve as a trusted point of contact for employees by understanding their needs, providing timely support, and helping create a positive workplace experience.
Collaborate closely with team members and cross-functional partners to continuously improve employee services and workplace processes.
Proactively identify opportunities to improve existing services, streamline processes, and enhance the employee experience through creative thinking and continuous improvement.
Initiate, lead, and execute employee services and facilities-related projects from idea through implementation, taking ownership throughout the entire process.
Contribute new ideas and recommendations based on employee feedback and day-to-day interactions, helping shape future employee experience initiatives.

You'll be the Affiliate administrative assistant and receptionist Tel Aviv office, responsible for office maintenance, purchase orders and invoices and support welfare activities.

It is a temporary full-time role, replacement for maternity leave, working in the office.

CORE JOB RESPONSIBILITIES

Staffing position all day long 8:00-17:00, 5 days per week at the office.
Responsible for office maintenance and is liaison with Atidim parking, cleaning, etc.
Answering incoming calls, transferring them or taking messages as needed.
Manage calendar of main management members as defined based on need.
Initiate Purchase Orders and invoices in SAP system for several business divisions.
Working with courier companies, sending and receiving mail and packages according to employees and business needs, distribute incoming mail and other delivers and organize outgoing post including courier posts/ shipments.
Welcome vendors and other guests, providing service and coordination among visitors and employees and keep visitor records align with company policies and procedures.
Maintaining a clean and orderly lobby and workspace.
Order office supply and food, order and prepare refreshments for office and meetings as needed.
Welfare activities - together with the business and Human Resources - initiate, support and execute activities and events, manages suppliers.
Coordinate guests visits from abroad according to need.
Responsible for filing contracts with external vendors.
Support ad-hoc projects as required by the business.

We are looking for an Office & Welfare Manager to join our amazing growing Start-up!

This is a great opportunity to build processes and take part in shaping the culture of the company.

In this role, you'll work closely with our HR and marketing Manager handling office administration, employee welfare, marketing and supporting the company's finance and event/conference activities, while working with our bookkeepers, employees, customers, and suppliers.

Responsibilities
Handle day to day office operations and administration
Support finance operations - invoicing, payments, and expense tracking, working closely with our bookkeepers
Lead employee welfare - organize events, happy hours, holiday toasts, birthdays, and more
Support event and conference marketing - help plan and execute company conferences and external events
Manage vendors and suppliers, including basic negotiation and budget tracking
Keep employee data up-to-date
Manage equipment, supplies, and office logistics
Work closely with the HR Manager on processes and culture