דרושים » אדמיניסטרציה » People Services Specialist (12 months fixed term contract)

We're looking for a Talent Operations Partner to be the backbone of our HR operations in Israel: the person who keeps processes, systems, and data running accurately behind the scenes while also being a trusted, responsive presence for employees and managers day to day. This is a role for someone who thrives on structure and precision in a fast-moving, high-volume environment, and who takes real ownership of making HR operations scalable, auditable, and reliable across a large, complex, multi-country organization. Just as important as the operational rigor is the human side of the role: you're approachable, people-oriented, and genuinely enjoy helping others, bringing a customer-focused mindset to every interaction so employees and managers alike feel heard, supported, and well taken care of.



As a Talent Operations Partner, you will own the processes, systems, and data infrastructure that keep HR running accurately and efficiently, while also serving as a trusted, approachable point of contact for employees and managers.



You will:

Own and continuously improve HR processes and workflows across the employee lifecycle (onboarding, offboarding, transfers, contracts, benefits, payroll operations including time attendance), ensuring they are documented, standardized, and scalable across the organization.
HRIS: maintain accurate employee data, configure and troubleshoot workflows, run regular data integrity audits.
Manage multiple concurrent HR operations priorities and deadlines - payroll cycles, audits, compliance filings, benefits enrollment, reporting - without dropping details, in a fast-moving, high-volume environment.
Prepare, maintain, and quality-control HR documentation, reports, and employee records, with strong attention to accuracy and auditability.
Ensure compliance with local labor laws and company policy, translating requirements into clear guidance and system/process updates for stakeholders.
Serve as the primary, approachable point of contact for employees and managers on HR matters, bringing a customer-focused mindset to every interaction and ensuring a positive, responsive employee experience.
Plan and implement employee welfare and engagement activities.
Contribute to the design, documentation, and rollout of HR policies and process improvements.
Provide ad-hoc support to the EMEA HR team as needed.

We're looking for a People Operations Specialist who loves people, takes ownership, and is excited about using technology and AI to make HR smarter, simpler, and more scalable.

You'll be part of our HR team, working closely with employees and managers across Israel, the US, and the UK. This is a hands-on role for someone who enjoys both the human side of HR and the operational details that make everything work. You'll report to the VP HR and own our global people operations processes throughout the employee lifecycle, from hire to retire.

What you'll do
Own the employee journey: Manage onboarding, offboarding, employment changes, leaves, and other employee lifecycle processes from start to finish.

Keep our people operations running: Maintain accurate employee records, documents, and workflows in HiBob and other HR systems.

Be the go-to person: Support employees with HR-related questions, benefits, documents, and day-to-day people processes

Coordinate global payroll: Own the HR side of payroll coordination across Israel and the US, ensuring that new hire information, approved compensation changes, employee status changes, leaves, and terminations are accurately documented and communicated to Finance on time. Partner with Finance and external payroll providers to resolve employee-related questions and ensure a smooth payroll process, while Finance owns payroll calculations, processing, and payments.

Experience managing end-to-end recruitment processes : including sourcing, candidate screening, and working closely with hiring managers.

Own employee benefits: Manage employee benefits processes across Israel and the US, with particular ownership of US employee benefits. Coordinate enrollments, changes, life events, and terminations with external providers, support employees with benefits-related questions, and ensure accurate documentation and timely follow-up.

Bring technology into HR: Explore and implement new tools, AI-powered workflows, and automations that improve efficiency, reduce manual work, and create a better employee experience.

Think beyond the process: Identify gaps, challenge existing ways of working, and proactively suggest smarter, more scalable solutions.

Work across borders: Partner with employees, managers, Finance, Operations, IT, and external providers across Israel and the US.

Ability to balance recruiting responsibilities with ongoing People Operations ownership, adapting to the company's hiring priorities.

Make a meaningful difference to patients around the world. Our talented people are central to the future of us, which is why our Payroll teams help design, guide, and deliver inspiring experiences for our people. With a fundamental understanding of how to build a supportive community and organizational capability, youll deliver solutions to attract and retain talent. Your work will enable our teams to thrive as they help patients live healthier and more productive lives ​Applies professional expertise and judgment to support payroll & benefits administrative activities and business outcomes.

How you will make an impact:

Payroll Processing

Consolidate and validate all complex payroll inputs and provide to the payroll vendor as per the payroll calendar (this is to include new higher registration, setting up new pay codes, shifts etc.)

Validate the gross to net and other outputs from the payroll vendor to ensure accuracy and compliance.

Ensure employees and liabilities are paid on time.

Assure employees are provided with relevant documents as applicable, deregistration is completed.

Keeping up to date with local legislation to ensure correctness and compliance.

Benefits Administration

Liaise with Third Party Administrator (TPA) to update staff movements (new hire, leaver), changes and cancellation in accordance with our Companys policies and procedures.

Responsible for transmitting data to benefit vendors, TPA, and processing relevant changes through payroll.

Manage the activities associated with complex benefits billing, reconciliation to inputs forms, payroll data and GL bookings. Resolve complex issues and make most final decisions related to these issues.

Provide input for the development of new programs, plan & organize new process administration. Coordinate benefit plans changes with a vendor.

Employee Assistance: Assist employees with their payroll and benefits administration complex inquiries in a timely manner (this is to include new hires onboarding)

Were looking for an Office Manager to join our team and take full ownership of our day-to-day office operations and employee experience.

This is a hands-on role for someone who is highly organized, proactive, and enjoys making things happen. You will manage everything from office operations, vendors, and budgets to employee lifecycle processes and company events, ensuring our Tel Aviv office runs smoothly and provides a great experience for our team.

You will work closely with the People, Finance, and Operations teams and play a key role in creating an organized, efficient, and welcoming workplace as Onyx continues to grow.

What you will do
Own the day-to-day management of the office, including supplies, employee equipment, facilities, maintenance, and general office needs.
Manage relationships with vendors, building management, the landlord, and other external service providers.
Manage and track ongoing office budgets and expenses.
Handle invoices and payments and coordinate closely with the Finance team.
Support People initiatives and take ownership of employee experience activities, including happy hours, holiday celebrations, company events, and other team activities.
Manage employee lifecycle processes, including onboarding, offboarding, birthdays, work anniversaries, and other employee milestones.
Own employee swag projects from planning and sourcing through delivery.
Identify and implement opportunities to improve office processes and the overall employee experience.
Take ownership of day-to-day operational needs across the company and ensure things get done efficiently and effectively.

Were looking for a Senior HRBP who wants to help shape that journey. Youll join a strong and visible HR team, own the full employee lifecycle across the organizations you work with, and become a trusted partner to managers and employees.

Were looking for someone with a strong presence and business judgment - empathetic but direct, able to build trust quickly, challenge managers when needed, and turn organizational needs into action.

What Will You Do?

Build strong, trusted relationships with managers and employees.
Own the full employee lifecycle across your organizations, from onboarding through offboarding.
Help managers become more confident, independent, and effective leaders by strengthening their decision-making and building long-term leadership capabilities.
Identify recurring organizational challenges and build simple, scalable people solutions that help managers and teams perform at their best.
Lead initiatives across onboarding, performance, retention, employee development, talent mapping, and succession planning.
Identify organizational and leadership gaps, design practical solutions, and drive implementation from idea to execution.
Support organizational design and workforce planning initiatives.
Navigate sensitive employee relations and performance matters with empathy, clarity, and sound judgment.
Use HiBob, data, and organizational insights to guide decisions and measure impact.
Work closely with the global HR team on company-wide processes, including performance reviews and compensation.

Description:

Serve as the welcoming face, greeting guests, managing the front desk, and providing exceptional service to employees.

Oversee daily office operations to ensure a smooth, organized, and pleasant working environment.

Plan, organize, and execute company events, holiday celebrations, and internal operational initiatives.

Bring creativity to the office atmosphere by designing and empowering employee experiences through office styling, for company special occasions and holidays.

Create an outstanding hospitality experience for team members and visiting partners.

Utilize platforms such as Canva, Excel, Monday, and other operational tools to streamline office processes and internal communications.

Provide administrative support across departments, with potential future growth into executive calendar management for our CEO.

Maintain flexibility for office opening and closing hours, including occasional late stays for event preparations.

We seek a highly organized and proactive Executive Assistant to support the Co-Founders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for calendar management, meeting preparation and follow-ups, travel arrangements, confidential document handling, and other critical executive support tasks.

Responsibilities
Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups to ensure task prioritization.
Manage complex calendar scheduling, optimize time, and resolve conflicts proactively.
Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries. Be prepared to adjust plans as needed.
Assist with fundraising activities and investor relations, including preparing materials and coordinating meetings.
Prepare meeting agendas, compile information packages, and ensure executives are well-prepared.
Track and manage expenses and process reimbursements.
Planned and executed corporate events.
Attend meetings, take detailed minutes, and ensure follow-up on action items.
Serves as the primary liaison between executives, clients, and vendors, ensuring professionalism.
Proofread, edit, and format presentations, reports, and other documents.
Coordinate event logistics, including reservations, transportation, and entertainment arrangements.
Manage incoming and outgoing communication, including emails and calls.
Handle other duties as assigned by management.

we are looking for a Post-Merger Integration Manager.
This role focuses on driving integration planning and execution across EMEA, while working closely with APAC, and North American teams and leadership to ensure alignment across regions and time zones.
You will play a hands-on role in both building and driving integration activities - including developing materials and plans, tracking progress, resolving issues, and driving alignment across stakeholders.