דרושים » אדמיניסטרציה » עוזר /ת אישי /ת דובר /ת אנגלית ליו"ר ובעלים של חברות טכנולוגיות בכפר סבא

We are seeking a highly organized and discreet Personal Assistant to provide high-touch administrative support to the Chairman and Owner across both executive and family office matters.

This role includes managing complex scheduling, international travel, payments, documentation, and communications in a fast-paced environment. The position requires a trustworthy, detail-oriented professional with strong judgment, flexibility, and the ability to maintain complete confidentiality.

The role is based in Kfar Saba and involves close day-to-day support in a dynamic and demanding environment.

Roles and Responsibilities:
Coordinate international travel arrangements, including flights, hotels, itineraries, and logistics for multiple stakeholders.
Manage complex calendars, personal appointments, meetings, and events.
Handle bill payments and administrative financial tasks.
Support family office administration and accounting activities, including documentation, correspondence, and coordination with service providers.
Prepare presentations, reports, and meeting materials.
Track tasks, follow up on deliverables, and support ongoing priorities.
Serve as a point of contact for external parties while maintaining strict confidentiality.

About the role
As Executive Assistant to the CEO, you'll be the operational backbone of the executive office - managing an active schedule, coordinating across global stakeholders, and ensuring the CEO can focus on what matters most. This is a high-trust, high-impact role that requires exceptional judgment, discretion, and the ability to move fast.
Key responsibilities

* Manage the CEO's calendar, scheduling priorities, and daily flow
* Coordinate internal and external meetings, including preparation of materials and follow-ups
* Handle travel arrangements, logistics, and expense management
* Serve as the primary point of contact for internal teams and external partners on behalf of the CEO
* Draft, review, and manage professional correspondence and communications
* Support strategic projects, board preparation, and executive-level presentations
* Maintain confidentiality and handle sensitive information with professionalism

HR Operations & Office Administrator We are looking for a proactive and highly organized HR Operations & Office Administrator to join our team. This role combines HR operational responsibilities with office management and front-desk duties, serving as a key point of contact for employees, visitors, and vendors. Key Responsibilities Front Desk & Office Management
* Staff the reception desk and warmly welcome all employees and visitors.
* Manage the day-to-day administrative operations of the office.
* Take full responsibility for the office’s maintenance and functionality, ensuring a safe, clean, and well-organized work environment.
* Coordinate and manage external vendors and service providers, including sourcing and scheduling technicians and repair services as needed.
* Oversee and manage the cleaning staff, ensuring high standards of cleanliness and ongoing upkeep of the office.
* Work closely with suppliers and service providers, including ordering office equipment and food supplies.
* Handle purchase requests from various departments and follow up on orders.
* Support operational and logistical needs such as company assets, parking, shipments, deliveries, and all administrative arrangements.
* Coordinate travel logistics for employees and visitors, including accommodations and pickups. HR Operations
* Act as an integral part of the HR team, supporting day-to-day HR activities.
* Take initiative in planning and executing employee welfare activities, including gifts, happy hours, company events, and engagement initiatives.
* Proactively identify opportunities to improve employee experience and workplace satisfaction.
* Support internal communications and employee engagement activities.
* Manage HR processes such as onboarding, offboarding, and ongoing HR procedures and projects.
* Maintain and update HR systems (e.g., HiBob) to ensure accurate and up-to-date employee data.

As our Office Manager, youll use your organization's powers to manage daily office operations and ensure everything runs like magical clockwork. So if youre a master of organization and efficiency, a people person at heart, and a creative problem solver - come over and be part of our epic journey. The Office Manager will be stationed at the reception desk and will handle front-desk duties.

Working Hours: 8:30 - 5:30 Sunday - Thursday (On-site).

Responsibilities:
Manage daily office operations, including orders, supplies, vendor relationships, invoicing, and parking.
Manage the office budget, track expenses, and keep within budgetary limits.
Handle incoming calls and emails, responding quickly and directing questions to the appropriate parties.
Manage and organize front desk, cleaning services, coffee and food services, and office maintenance to ensure a high level of service and a welcoming environment.
Monitor and maintain office equipment and supplies, overseeing inventory, procurement, and efficient distribution.
Manage kitchen facilities, direct housekeepers, and coordinated catering orders and food supplies.
Extend a warm welcome to visitors, employees, candidates, and vendors, maintaining a professional and friendly demeanor while ensuring compliance with company security policies.
Responsible for ongoing office maintenance, collaborating effectively with vendors and contractors.
Schedule meetings and coordinate calendars for various leaders
In charge of ongoing welfare events and happy hour
Support offsite arrangements such as booking travel accommodations and coordinating logistics for offsite meetings.
Collaborate with internal teams and external partners to ensure that projects are completed smoothly and efficiently.
Be a central point of contact and liaise with various departments and external parties.
Responsible for different tasks in Onboarding and Offboarding processes, ensuring smooth transitions and efficiently handling various operational systems and services.
Take an active part in executing cross-company projects with HR and Finance teams.
Work closely with global teams.
Identify opportunities for process improvement and implement changes to enhance overall office efficiency.
Stay ahead of industry best practices to maintain a modern and effective workplace.
Designing and creating materials to support office events (Holidays, Celebrations events)
Performs other related duties as assigned.
Report to HR Director.

We are looking for a vibrant, highly organized, and proactive Office & Employee Experience Manager to join our team for a maternity leave replacement. In this multifaceted role, you will be the heart of our office, ensuring everything runs smoothly while creating an exceptional experience for our employees. From managing day-to-day operations and travel logistics to supporting HR processes and executing company events, you will be the "go-to" person for all things office and culture.
The position is based in our offices in Hod Hasharon. This is a hybrid role requiring physical presence in the office 4 days a week, with Tuesdays being a work-from-home day. Occasional travel to our Yokneam office is required.
Key Responsibilities:
Manage daily office operations, including kitchen inventory, office supplies, and vendor relationships.
Oversee facilities maintenance, office construction projects, repairs, and cleaning.
Oversee the guest experience, including parking coordination and welcoming visitors.
Lead the planning and execution of company events, holiday celebrations, birthdays, and the summer camp for employees' children.
Manage employee lifecycle, including support for Onboarding and Offboarding processes.
Maintain employee records and data using the HiBob HR system.
Provide administrative support and calendar management for the VP HR.
Coordinate international travel logistics, including flights and accommodations, in collaboration with travel agents.
Manage travel insurance for employees and ensure adherence to company travel policies.

What Youll Do
Manage the front desk on the R&D floor, ensuring a welcoming and professional atmosphere.
Greet and assist guests, vendors, and employees.
Serve as the primary point of contact for employees' administrative needs, ensuring an excellent employee experience.
Oversee and execute daily office operations, including facilities, logistics, and maintenance.
Assist in planning and coordinating office events, meetings, and team-building activities.
Support various HR-related activities as part of the HR team.
Handle confidential information with professionalism and discretion.
Foster a collaborative and service-oriented work environment.

Required Administrative Assistant
Required Travel :Minimal
Our mission is to empower our employees to 'Live Amazing, Do Amazing' every day. We believe in creating a workplace where you not only excel professionally but also thrive personally. Through our culture of making a real impact, fostering growth, embracing flexibility, and building connections, we enable them to live meaningful lives while making a difference in the world.
In one sentence:
Provide administrative and logistics to support management and employees, thereby enabling internal customers to focus on their core responsibilities
What will your job look like?
Support key leaders vital to the growth and sustainability that includes scheduling meetings, interviews, and customer visits.
Coordinate and plan material for staff meetings, including preparation of minutes.
Arrange offsite meetings, conventions, conferences and seminars.
Show off your PowerPoint skills and proficiency in spreadsheets.
Assisting with internal projects, coordinate and execute employee welfare activities, and maintaining strong back office support for management travels.
You will help welcome new employees, play a role with desk-side support as needed, handle office equipment needs and Outlook distribution lists.
Why you will love this job:
Ability to enable our leaders to showcase their best ability to their roles.
You will use your experience and insights to help shape the experience of customers, new hires, and internal employees.
By dealing with the small and big details, you will be the backbone of our everyday success!
We provide stellar benefits that range from health insurance to paid time off, sick leave, and parental leave.