דרושים » אדמיניסטרציה » Administrative Operations and Accounts Associate for a Law Firm

We are Tailor Brands . We built a platform that builds businesses. From launching and managing to growing a business, Tailor Brands is the all-in-one solution that empowers any business owner. Our platform services over 40 million small businesses. Our "Guidance Engine" assesses each new business introduced to our platform and devises a tailored plan that allows you to manage all your business needs from a single dashboard. Through our business-building platform, we’re turning the process of starting, managing, and growing a business into a better experience; we’re simplifying the business journey. At Tailor Brands, we believe in more than just handing you another tool; we are dedicated to teaching you the art of building a business.
About the Role We’re looking for a highly organized, proactive, and service-oriented Office Manager to own and elevate our workplace experience. This role sits at the center of our day-to-day operations, ensuring our office runs smoothly while creating an environment where our people can do their best work. As our Office Manager, ??you’ll be at the heart of our daily life at the office. You will be responsible for end-to-end office operations, from facilities and vendor management to employee experience and internal events. You’ll also partner closely with the HR team to support onboarding, culture initiatives, and overall employee engagement.This is a hands-on role with high ownership and visibility, ideal for someone who thrives in a fast-paced, dynamic environment and enjoys building and improving processes.
What You’ll Do Office Operations & Facilities: Own the day-to-day operational management of the office, ensuring an organized, fully stocked, and welcoming environment. Manage vendors and service providers (food & kitchen, office equipment, maintenance, cleaning services, parking, etc), and maintain all office supplies, inventory, deliveries, and logistics. Manage and track office budgets, ensuring cost-effectiveness and alignment with company priorities. Office Experience: Own the “look and feel” of the office and continuously improve the workplace experience. Serve as the go-to-person for all team members office related needs, ensuring a high-touch, service-oriented, and pleasant working environment. Culture & Wellbeing: Partner with the HR team to ideate and execute world-class employee experience initiatives, from happy hours and holiday celebrations to off-site company events and wellbeing programs. Manage ongoing relationships with vendors related to employee experience (including gifts, food, and perks), and support the planning, sourcing, and distribution of employee gifts and engagement initiatives. Onboarding Experience: Own the physical onboarding experience for new hires, ensuring their first day, from their hardware to their welcome kit, is seamless and memorable. Administrative Support: Manage administrative operations including travel logistics, meeting coordination, and provide support to leadership on ad-hoc operational and administrative needs.

We are seeking an Office Manager to cover maternity leave for 7-8 months and join our HR team at our TLV Site.

This is a full-time, on-site position, 5 days a week.

we drive the growth of resilient farms through pioneering technology and a friendly user experience. Our vision is to bring sustainable innovation to growers worldwide. our mission is to build resilient farms by maximizing growers productivity and reducing their operational costs. We equip existing fleets with autonomous technology, an easy-to-use platform, and end-to-end service, supporting their journey to a more profitable and sustainable farm. Together, we will Grow Forward. Are you looking to be part of a team that impacts the world's future every day? Our team does that every day. We are located in TLV driving the growth of resilient farms through pioneering technology and a friendly user experience.

Responsibilities - what youll be doing:

Manage all aspects of office administration, providing support to company employees to ensure smooth operations

Oversee daily office activities, including maintenance, ordering supplies (groceries, office materials), handling deliveries, and managing vendor relationships

Take charge of various administrative tasks related to operations, logistics, and facilities, including vehicle and parking management, shipments, deliveries, travel arrangements, and more

Work closely with the CEO, including managing schedules and coordinating meetings with clients and management

Coordinate frequent travel arrangements using travel agents

Plan and execute employee welfare programs, including company events, holiday celebrations, offsite activities, and employee recognition initiatives (e.g., birthdays and gifts)

Manage all aspects of office life so employees will enjoy a great daily experience in their workplace

Serve as the primary contact for office vendors and service providers, and provide general assistance to visiting guests

Support the management team with scheduling and communication needs

As a Site Operations Associate, you will own the day-to-day operations of our Tel Aviv office. Based full-time at the front desk, youll serve as the central point of contact, ensuring a seamless and high-quality office experience.
This is a hands-on, independent role where youll balance front-desk responsibilities with operational and administrative tasks, including vendor management, budgeting, and cross-functional coordination.
Were looking for someone highly organized, proactive, and detail-oriented, who can take full ownership and keep the office running smoothly and efficiently.
What Youll Do:
End-to-End Office Management: Own the daily operations of the Tel Aviv site, including front-desk management, inventory, maintenance, and serving as the primary address for all office-related needs.
Budget & Financial Ops: Manage the office budget with precision. You will work closely with the Finance department, overseeing invoices, tracking expenses, and ensuring cost-effective procurement.
Operational Excellence: Maintain and improve administrative best practices. Youll be the bridge between Finance, Legal, HR, and IT to ensure the office infrastructure supports our growth.
Vendor & Supply Chain Management: Negotiate with and manage external suppliers to ensure high-quality service and operational efficiency.
Employee Experience Execution: Lead the logistics and execution of company events and holiday celebrations.

We are seeking a highly motivated and detail‑oriented Bookkeeper to join our growing finance team. This role will focus primarily on Global Accounts Receivable processes, while also supporting accounts payable processes as needed. The ideal candidate is proactive, organized, and eager to grow within a dynamic and fast‑paced environment.
Responsibilities:
Accounts Receivable - Primary Responsibilities
Customer Billing: Prepare, issue, and record customer invoices accurately and on time based on contracts, POs, delivery notes, or defined billing milestones.
Collections & Follow‑Up: Monitor overdue receivables, engage customers proactively, and ensure timely payments.
Customer Account Management: Set up and maintain customer accounts in the ERP system, ensuring all required documentation is properly collected and verified.
Receivables Reconciliation: Reconcile customer accounts, aging reports, and payment records to maintain accuracy and resolve discrepancies.
Cash Application: Record incoming payments, credit notes, and adjustments accurately and promptly.
Reporting: Prepare AR aging reports, collection status updates, and cash‑flow projections.
Customer Communication: Address customer billing inquiries, resolve disputes, and collaborate cross‑functionally with Sales, Logistics, and Operations.
Accounts Payable - Secondary Responsibilities
Invoice Processing: Support booking vendor invoices based on POs or proper approvals.
Payment Support: Assist with preparing and executing vendor payments in accordance with payment terms.
Vendor Setup: Help maintain vendor records and documentation within the ERP system.
AP Reconciliation: Assist with reconciling vendor accounts and resolving discrepancies.

Were looking for an enthusiastic, proactive, and hands-on Office Manager & Personal Assistant to join us and become part of the HR Team.
This is a dynamic, high-impact role at the center of the company - where no two days look the same. Youll keep the office running like a well-oiled machine, partner closely with our CEO to keep things moving fast and efficiently, and support the execution of the global employee experience initiatives that make our workplace feel great.
If youre someone who gets things done, anticipates needs before they arise, pays attention to the small details that make a big difference, and thrives in a fast-paced startup environment - wed love to meet you.
What Youll Do:
Own the Office Experience (TLV)
Run the day-to-day operations of the office to ensure everything works smoothly
Manage vendors, facilities, maintenance, deliveries, and all office logistics
Own office inventory, supplies, groceries, and overall workspace vibe
Be the go-to person for anything office-related
Personal Assistant of the CEO
Manage a dynamic calendar, scheduling, and shifting priorities
Coordinate travel (flights, hotels, itineraries) end-to-end
Support Global Employee Experience Execution
Support the execution of employee experience initiatives and events
Handle logistics and hands-on delivery of happy hours, celebrations, and team activities
Assist with onboarding/offboarding logistics and employee moments (gifts, milestones, etc.)

Were looking for an experienced Collections Specialist to join us in our Tel Aviv office.
Responsibilities:
Daily monitoring of accounts receivable
Follow up and engage with customers on outstanding payments and resolve any issues causing payment delays, negotiate payment arrangements and settlements
Resolve Invoice discrepancies and disputes
Work with the bookkeeping and accounting team to ensure accurate cash application is done in a timely manner and resolve unrecognized payments
Work closely with the sales and account management team to escalate issues and cooperate on outstanding payments
Process internal requests for address changes, completing customer vendor forms

As an Enterprise Account Manager, youll be joining the growing our company team. As part of this team, youll play a crucial role in scaling a solution that is redefining how we serve our corporate partners.
This role focuses on managing a portfolio of corporate clients, from onboarding to long-term support, while driving excellent service and business growth.
Day-to-day in this role youll:
Manage a portfolio of corporate clients - building strong relationships at senior levels and ensuring mutual success.
Lead and manage company launches end-to-end - including planning and executing launch events, delivering employee and manager training sessions, and providing close guidance throughout the implementation process.
Own the full client lifecycle - from identifying opportunities and pitching solutions, to providing long-term strategic support.
Collaborate cross-functionally with Product, Marketing, Support, and Operations to tailor solutions to client needs and ensure delivery excellence.
Analyze account performance and market trends to identify areas for optimization and growth.
Represent our company at industry events and client meetings, positioning us as a partner of choice in the B2B space.
Drive initiatives to improve client satisfaction, retention, and revenue growth - working closely with our internal Support and Operations teams to ensure a smooth, high-quality client experience at every touchpoint.

Realize your potential by joining the leading performance-driven advertising company!
our company, the worlds largest content recommendation platform, is hiring a Senior Programmatic Account Manager for our TLV Office. In this role, you will be directly responsible for managing a book of business of tier-1 clients, identifying and executing upsell & optimization opportunities at scale.
You will excel in this role if you enjoy working in a highly technological & analytical environment, and love developing rock-solid relationships with international clients.
How youll make an impact:
Manage a book of business of programmatic partners - understand client strategic objectives & KPIs in order to be able to intelligently identify and execute opportunities, upsell effectively and grow the overall partnership
Monitor, troubleshoot and optimize performance for different types of client integrations and activities
Use data analytics tools (Tableau, QlikSense, Excel, etc.) on a daily basis to draw business conclusions and identify opportunities for growth
Routinely meet & have weekly calls with your clients to share insights & potential initiatives, and review overall performance - backed by data
Successfully build and maintain close relationships with key people in your book-of-business. Strengthen partnerships with clients and influence their business strategy & decision making
Develop and execute long-term account plans and conduct QBR (quarterly business review) meetings with strategic clients
Work very closely with Product Management- as well as other internal teams - to increase client engagement by building new features / improving products based on clients feedback, as well as troubling technical issues.

As a Community Associate, youll be the primary point of contact for the Community ! You will report to your building each day to support the Community Management team to achieve the following:
Build a welcoming and collaborative community environment amongst our members through events and building relationships between members!
Ensure that your building is fully operational and processes are running efficiently.
Drive growth and promotion of WeWork-provided service offerings.
Take direction from the Community Lead and the Community Manager to support the Community Team and members as necessary.
All of this while illustrating core values and working towards achieving our mission.

In this role, your responsibilities will Include, but wont be limited to:
Front Desk Management:
- Cover the front desk during the buildings set business hours and be an on-site point of contact, easily located on the member floor or at Community Bar.
- Greet members and guests with a warm and welcoming demeanor.
- Anticipate member and guest needs before they arise using relevant information collected about members to enhance and personalize their experience.
- Ensure building Specific forms are up to date including pet forms, filming requests, bike room requests, etc.
- Keep the front desk clean and organized.
- Notify members of any food deliveries and couriers.
- Answer any questions from members and guests related to the building including way-finding, policies and procedures, community etiquette, etc.

Events and Membership Engagement:
- Provide feedback on programming types (based on member makeup) and evaluate events based on attendance, satisfaction, and impact to the appropriate event team.
- Consistently celebrate members successes and milestones through gifts and notes.
- Distribute all necessary info to promote the event including posting of weekly events posters and individual event posters.
- Ensure building-specific operational requirements are met for each event (elevators, HVAC, etc).
- Input notes into Spacestation or equivalent system about Members.
- Identify and execute opportunities to connect members with each other.
- Know and recommend local restaurants, food delivery services, catering options, team outing venues, post office, shipping center, supply store, etc.

Building Operations and Management:
- Conduct morning walkthroughs to address any issues, Escalating any recurring issues to your manager and/or relevant cross-functional teams.
- Receive, process, sort, and organize all mail.
- Locate and issue post via the regional system to members upon request.
- Keep the mailroom organized and clean.
- Return to Sender for unidentified mail and former member mail after 30 days of no-pick up.
- Ensure courier parcels have all the correct details for scheduled pick-ups.
- Investigate, escalate, and resolve lost packages.
- Track, audit, and organize keys collected and distributed.
- Manage keycard stock and request new inventory as needed.
- Collect keys and key cards upon move-out.
- Review location and how to use each piece of Emergency Equipment.
- Provide support for an automated coffee machine for guests and members.