דרושים » אדמיניסטרציה » Administrative Assistant 24928

This is a temporary position, maternity leave cover for 1 year.
AWS Global Sales drives adoption of the AWS cloud worldwide, enabling customers of all sizes to innovate and expand in the cloud. Our team empowers every customer to grow by providing tailored service, unmatched technology, and unwavering support. We dive deep to understand each customer's unique challenges, then craft innovative solutions that accelerate their success. This customer-first approach is how we built the world's most adopted cloud. Join us and help us grow.
AWS is looking for an Executive Assistant for our Senior Management in daily business.
The ideal candidate is a multi-tasker, manages proactive large volumes of different tasks, works very detail-oriented and has the desire and aptitude to grow with AWS and the job.
Key job responsibilities
Smooth administrative support and assistance to our Senior Management in daily business i.e. maintain calendar, handle post and calls, set-up conference calls, support in routine reporting and analysis preparation, handle internal & external meeting requests and prepare Agenda for meetings
Offer pro-active planning support, anticipating needs for meetings, seeking and coordinating information where appropriate, alerting to forthcoming deadlines
Compile executive summaries
Act as administrator for department cost center including checking and keeping track of expenses and follow up with accounting, as well as handling invoices
Co-ordinate regular circulation of information and reports internally to management team, peers and direct reports
Handle small projects i.e. maintain and create org-charts, run and maintain team intranet-website, research
Prepare and cross-read presentations, excel-sheets and diagrams
Handle correspondence and e-mails independently fluently in Hebrew and English
Handle travel bookings from A-Z including organization of trade fair visits
Coordination of team events and social activities
Team work with Executive Assistants to Managing Directors.

We are seeking a highly organized, proactive, and professional Office Manager and Executive Assistant to be the operational backbone of our Tel Aviv office and provide comprehensive administrative support to the Executive Leadership. This dual role requires exceptional multitasking skills, strong problem-solving abilities, and a commitment to maintaining a professional, efficient, and welcoming office environment.
Key Responsibilities
Executive Assistant Responsibilities:
Executive Support: Provide high-level, confidential administrative support to the CEO, CFO, and other Executive Leaders
Calendar Management: Expertly manage complex calendars, prioritize conflicting demands, and schedule meetings (internal and external) with meticulous attention to detail.
Expense Management: Prepare and process expense reports and invoices, ensuring compliance with company policies.
Project Coordination: Assist with special projects and initiatives on behalf of the Executive Team.
Travel Coordination: Arrange and manage all aspects of executive travel - accommodation, visas, and detailed itineraries (excluding flights) in alignment with the global travel manager.
Administrative support in the finance unit- Lead the coordination and preparation of leadership meetings, including developing agendas, collecting materials, and verifying attendance. Track and follow up on action items and deliverables from management and cross-functional meetings, ensuring timely progress and accountability. support in the planning and execution of unit events.
Office Management Responsibilities:
Office Operations: Oversee all daily office operations in the Tel Aviv branch, ensuring a smooth, efficient, and professional work environment.
Reception oversees & Hospitality: Ensure a welcoming environment, sit at the reception, welcome and guide guests, help employees, and the site activities.
Event Planning: Coordinate and organize internal company events in the office in alignment with the site's administrators' team.
Facilities & Vendors: Manage vendor relationships (e.g., cleaning, catering, maintenance), oversee office maintenance and repairs, and serve as the main liaison with the building management.
Inventory & Supplies: Manage and maintain inventory of all office and kitchen supplies, ensuring proper stock levels and efficient purchasing within budget.
Budget Management: Monitor and track the office operations budget and expenses.
Onboarding & HR Support: Assist with the administrative aspects of new employee onboarding (e.g., preparing workstations, access cards, systems setup coordination).

Vacancy Notice - Secretary in the Finance, Contracts and Audit Section.
We are:
The company is an economic and political partnership between 27 European countries. It plays an important role in international affairs through diplomacy, trade, development aid and working with global organizations. Abroad, the company is represented through 145 diplomatic representations, known also as our company Delegations, which have a similar function to those of an embassy.
The company Delegation to the State of Israel in Tel Aviv works in close coordination with the Embassies and Consulates of the 27 company Member States. We are a fully-fledged diplomatic mission and represent the company in dealings with the Israeli government in areas that are part of the company's remit.::
We offer:
A two-year contract extendable (up to seven years) for the post of Secretary (Local Agent Group 3) in the Finance, Contracts and Audit Section. The team consists of three colleagues.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation and on the changes of these needs. The successful candidate will serve under the direct supervision of the Head of Finance, Contracts and Audit Section.
The Secretary will provide daily administrative and organizational support to the Finance, Contracts, and Audit Section, as well as general administrative assistance to the Cooperation Section. These sections collaborate closely to ensure the effective implementation of our company funded cooperation programmes.
The vacancy is an opportunity for a motivated and proactive candidate to integrate into a very interesting and stimulating environment. The ideal candidate should be well organized, service oriented, flexible, and able to work under tight deadlines and pressure. Additionally, the position requires a resourceful team player who demonstrates a strong ability to exercise confidentiality and professionalism at all times. The candidate must have good drafting and communication skills in English and Hebrew. The candidate will be required to quickly attain competency with the company's procedures and IT tools.
Following main tasks and duties are currently required:
Provide secretarial support and ensure the effective administrative functioning of the section in line with internal procedures and workflows.
Manage the timely registration and filing of various documents, including invoices, reports, letters, etc.
Organize meetings, field visits, and financial and operational on-the-spot checks.
Assist in the preparation and processing of contracts, amendments, and related documents.
Provide secretarial support to evaluation committees for procurement procedures and calls for proposals.
תאריך הגשת המועמדות: 16.02.2026 13:00.

we are actively seeking for a highly experienced Executive Assistant to support the CEO in a fast-growing, global technology company.
The Executive Assistant plays a central role in managing the CEOs day-to-day operating flow, ensuring priorities, logistics, and execution are handled with precision and reliability.
Key Responsibilities
Own and manage a highly complex and dynamic calendar, prioritizing time based on business and leadership needs
Proactively plan, protect, and optimize the CEOs time, including buffers, focus blocks, and rapid adjustments
Coordinate internal and external meetings end-to-end, including preparation, logistics, and follow-up
Plan and manage complex international and domestic travel, including itineraries, visas, and last-minute changes
Support logistics for board meetings, leadership offsites, and executive-level events
Act as a trusted point of coordination between the CEO and senior internal and external stakeholders
Handle sensitive professional and personal matters with absolute discretion and sound judgment
Operate with full ownership to reduce noise, friction, and distractions from the CEOs day-to-day work.

Required Personal Assistant to CEO
About your day-to-day:
As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company.
This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments.
You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally.
Responsibilities include:
Managing complex calendars, priorities, and communications across multiple time zones
Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable
Tracking decisions, action items, and deadlines to support execution
Acting as a key point of contact between the CEO and internal and external stakeholders
Supporting global travel planning when required for CEO and all executives.
Continuously improving executive workflows and processes to support scale
What success will look like:
The CEO can focus on the most important strategic priorities with minimal distractions
Leadership meetings are well-structured, prepared, and outcome-driven
Decisions move quickly from discussion to execution
Communication flows smoothly across teams and regions
You are viewed as a trusted partner who anticipates needs and brings order to complexity.

We are looking for a driven and passionate Personal Assistant to manage the schedules of key executives, including organizing personal events, meetings, overseeing household operations, and planning comprehensive international travel itineraries.
Key Responsibilities
Comprehensive Personal and Professional Calendar Management: Manage and coordinate the founder's personal calendar, ensuring all appointments and meetings are scheduled appropriately.
Direct Executive Personal Support: Provide direct, hands-on support for personal matters and errands, which explicitly includes, but is not limited to: Personal appointments and meetings, transportation logistics and other personal activities.
Collaboration with External Service Providers: Manage external service providers to maintain smooth personal and professional operations.
Detailed Travel Planning: Organize and execute detailed domestic and international travel plans, including flights, accommodations, and comprehensive itineraries.
Confidentiality: Handle sensitive and personal information with the highest level of discretion and integrity.

We act as the central nervous system for engineering, enabling platform teams to unify their stack and expose it as a governed layer through golden paths for developers and AI agents. By combining rich engineering context, workflows, and actions, we help organizations transition from manual processes to autonomous, AI-assisted engineering workflows while maintaining control and accountability.
As a product-led company, we believe in building world-class platforms that fundamentally shape how modern engineering organizations operate.
About Your Day-to-day
As the Executive Assistant to our CEO, you will play a central role in enabling focus, clarity, and execution at the highest level of the company.
This role sits at the intersection of leadership, operations, and strategy and is ideal for someone who thrives in fast-moving, high-growth environments.
You will work closely with the CEO and leadership team, supporting day-to-day priorities while helping ensure the company operates efficiently as it scales globally.
Responsibilities include:
Managing complex calendars, priorities, and communications across multiple time zones
Owning logistics and preparation for meetings, preparing agendas, materials, and follow-ups to ensure meetings are effective and actionable
Tracking decisions, action items, and deadlines to support execution
Acting as a key point of contact between the CEO and internal and external stakeholders
Supporting global travel planning when required for CEO and all executives.
Continuously improving executive workflows and processes to support scale
What Success Will Look Like
The CEO can focus on the most important strategic priorities with minimal distractions
Leadership meetings are well-structured, prepared, and outcome-driven
Decisions move quickly from discussion to execution
Communication flows smoothly across teams and regions
You are viewed as a trusted partner who anticipates needs and brings order to complexity.

We are looking for a highly organized, people oriented and service minded Office Admin and Employee Experience professional to join our team and support our growing organization.
A day in the life
Oversee employee experience activities, including welfare programs, company-wide events, volunteering initiatives, team events, celebrations, gifting, and swag.
Plan, coordinate, and execute company events and team activities while managing external suppliers, negotiations, and timelines.
Manage the well-being and office budget, including tracking expenses, producing reports, and maintaining financial accuracy.
Handle attendance reports, employee benefits such as meal card management and other ongoing administrative tasks.
Lead the new hire onboarding process, including preparing the workstation, coordinating system access, providing first-day guidance, and ensuring a smooth integration.
Coordinate domestic and international travel for employees, including flights and related arrangements.

we are seeking an experienced and highly organized Executive Assistant to provide direct support to our CTO. This is a key position that requires discretion and the ability to manage the CTOs priorities efficiently. The ideal candidate is detail-oriented, proactive, an independent problem-solver, and comfortable working across time zones in a startup environment.
Responsibilities:
Manage the CTOs calendar, meetings, and travel arrangements
Handle professional communication and coordination between the CTO and internal/external stakeholders
Prioritize and coordinate tasks according to the CTO's priorities
Handle sensitive and confidential information with professionalism and discretion
Coordinate participation in local and international conferences and media engagements
Support the CTO across personal-logistical matters to ensure smooth daily operations.

Join our Workplace & Employee Experience team and help create a welcoming, organized, and engaging office environment! We are looking for a friendly, proactive, and detail-oriented Workplace Specialist to manage office operations, support employees and visitors, and contribute to a positive workplace experience.
This role is a great opportunity for someone looking to grow their career in office administration while working in a dynamic, fast-paced, and supportive environment.
The role also offers a unique opportunity to be part of an exciting office relocation process, playing a hands-on role in a major transition and helping shape the employee experience in our new offices.
This is a fully onsite role, requiring daily presence at the office Sunday-Thursday
What Youll do:
Front Desk & Office Operations
Serve as the first point of contact, greeting and assisting employees, visitors, and candidates with a professional and warm approach.
Maintain a clean, welcoming, and organized reception area.
Manage incoming and outgoing mail, deliveries, and courier services.
Oversee office supplies, ensuring availability and timely restocking.
Coordinate with vendors for office supplies, snacks, and maintenance requests
Provide administrative support.
Track office expenses and manage invoices and Working closely with the Finance Department .
Employee Experience & Onboarding
Support new hires by assisting with their first-day setup and office orientation.
Help organize employee engagement activities such as happy hours, company events, fun days and gifting programs.
Ensure workplace security by managing visitor logs.