דרושים » אדמיניסטרציה » Office Admin

we are an innovative, data -oriented, high-tech company that owns, develops, and publishes multi-platform digital Assets. We are expanding our teams and are focused on adding like-minded, result-oriented, and high-achieving talents. About the Role As our Office Manager, you will support our daily operations, ensuring a smooth workflow and supporting a collaborative workplace. Youll play a critical role in enhancing our office culture, supporting teams, and coordinating day-to-day activities. Role Description

* Oversee the office's administrative, financial, and operational functions.
* Manage and coordinate executive calendars, including scheduling meetings, appointments, and events.
* Ensure efficient time management by prioritizing tasks, resolving scheduling conflicts, and providing timely reminders.
* Plan and coordinate employee events and activities, including team gatherings, happy hours, and company-wide events.
* Maintain office supplies inventory and place orders as needed.
* Manage vendor relationships, contracts, and payments.
* Coordinate employee travel arrangements for conferences and business needs, including flights, accommodations, and reporting requirements.
* Assist HR with employee onboarding, offboarding, and general people operations support.

BrandShield is looking for an Executive assistant to the CRO: Serving as right-hand executive support for Brandshields CRO, you are super-organized and detail-oriented, have excellent project management skills, and thrive in fast-paced, high-growth environments. You will work with highly confidential information, making a high level of accuracy, consistency, and thoroughness extremely important. Last, but certainly not least, you have a track record of providing best-in-class customer service. Specific Responsibilities Include: Manage an overbooked calendar, be mindful of priorities and ensure optimal use of the executives time and attention Prioritize and reply to emails, project management software tasks, Google comments, and Slack messages as needed Prepare presentations Track/prioritize deliverable Attend meetings as needed; take notes, gather follow-up action items, and follow up on next steps Plan and coordinate events and meetings on and offsite, including preparation of meeting materials and logistics Maintain strong working relationships with contacts inside and outside of the company Manage special projects including research and analysis

We are seeking an analytical, tech-savvy, and highly organized candidate for a hybrid role that combines Sales & Marketing support with executive assistance to the CEO. This is a diverse and impactful position with direct involvement in operational and business processes across the company.

Role Responsibilities:

Sales Support & CRM:
Managing and maintaining HubSpot on an ongoing basis.
Building and optimizing workflows and sequences.
Creating dashboards and reports, analyzing data, and generating insights.
Working with complementary tools: Outlook, Zapier, Eventbrite.
Identifying bottlenecks and improving processes.
Providing user support and training to enhance efficiency and process adoption.

Executive Personal Assistant to the CEO:
Preparing materials for meetings, documenting decisions, and tracking follow-ups.
Supporting and coordinating projects end-to-end.
Conducting business/technology research as needed.
Creating presentations, documents, and analytical materials for management.
Cross-departmental collaboration with Sales, Marketing, HR, and Operations.
Tracking strategic tasks, project timelines, and goal completion.
Initiating process improvements through data and automation.
Full-time position, SundayThursday, 9:0018:00, from the company offices in Herzliya.