דרושים » אדמיניסטרציה » PA to the CEO of an international company - German an advantage

We are seeking a Personal Assistant to join our dynamic team. This role combines providing assistance to the CEO and support to the Board of Directors. The ideal candidate will have exceptional organizational skills and the ability to manage sensitive information with the utmost confidentiality.

This role offers a unique opportunity to join a fast-growing tech company, gain valuable experience in corporate governance practices, enhance organizational skills, and gain insights into the strategic decision-making process

Joining the team means being part of an elite group of innovators with a passion for creating future-defining and groundbreaking technologies that shape our everyday lives.

Responsibilities:
Efficiently manage the CEO's complex schedule, including meetings, conferences, and travel arrangements.
Maintain a schedule of board and committee meetings, ensuring all members are informed, prepared, and aligned.
Record and maintain accurate minutes of meetings, ensuring timely communication and implementation of decisions.
Handle personal tasks and responsibilities for the CEO, managing appointments with discretion and confidentiality.
Organize and safeguard confidential data and information with the highest integrity.
Coordinate high-profile events ensuring smooth execution.

We are looking for a highly organized and proactive individual to join our dynamic team as an Office Manager. This is a multifaceted role that combines administrative, organizational, and welfare responsibilities, supporting both office operations and the Founders day-to-day needs.

Key Responsibilities:
Personal Assistant to CTO: Manage the CTO calendar, schedule meetings, and ensure that all appointments are prioritized and efficiently handled.
Assist with travel arrangements, including booking flights, accommodations, and itineraries.
Office Manager:
Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
Manage office supplies, equipment, and ensure the office is well-maintained.
Assist in planning and coordinating company events, meetings, and other activities.

The worlds leading and largest firm in consulting and accounting services, is seeking an Administrative Assistant.
Responsibilities include providing administrative support to senior managers, daily and ongoing communication with the manager, managing calendars, reporting hours, expense reimbursements, preparing meeting environments (conference rooms, catering, etc.), travel requests abroad, navigating requests to relevant parties.
Assisting in hosting clients and delegations from abroad.
Frequent interface with various headquarters, administrative staff, and external clients, demonstrating initiative to resolve conflicts, prioritizing tasks, and maintaining a broad perspective.

We are looking for an Office Manager to become an integral part of our company, ensuring smooth and effective operations.

If you are a people person, can handle multiple tasks efficiently, is well-organized, and has a positive, can-do mindset, youll be an ideal candidate for this role.



Responsibilities:

Provide executive administrative support to the company management level; manage the calendars, reply to scheduling emails, arrange the office for important meetings.
Full ownership of the front desk activities. Greet, assist, and direct interviewers, visitors, and employees.
Provide general support to our as needed.
Ownership of all aspects related to our day-to-day office operations such as: supply management, delivery and vendor handling, welcoming guests and maintaining our kitchen and snacks.
Serve as the primary point of contact for internal and external stakeholders, providing excellent customer service.
Handle all aspects of company welfare, projects, team events, and gifts (with guidance of the Employee Experience Manager).
Work closely with the finance department with various finance processes, such as procurement procedures and invoices.
Maintain a comfortable and positive workplace atmosphere for all employees and ensure the office work environment is kept organized to a high standard.

We are looking for a Facilities Manager to join us at our Tel Aviv offices.
WHAT YOULL DO
Manage and oversee the day-to-day functioning of the two Tel Aviv offices, including coordinating with the cleaning team, ensuring the aesthetics of office spaces and meeting rooms.
Establish and maintain high standards for operational processes, ensuring efficient use of resources, cost management, and proactive problem-solving.
Managing orders for office supplies, equipment, and other essentials necessary for daily office operations.
Working with maintenance for various tasks such as repairs, routine maintenance, dealing with construction issues, etc.
Handling payments, invoicing, office expenses, and reports efficiently.
Manage parking permits and payments.
Build and maintain strong relationships with vendors.
Coordinating with cross-organization departments on office-related matters.

we are looking for an Office Manager to join our team. We are looking for someone to ensure the smooth operation of the office by overseeing administrative tasks, managing office resources, and fostering a productive work environment. This role requires a proactive individual who thrives in a fast-paced setting, effectively supports team members, and upholds a high standard of organization and efficiency.
IN THIS POSITION YOU WILL:
Coordinate and oversee daily office operations to ensure efficiency and productivity.
Manage office budgets, including tracking expenses and negotiating vendor contracts.
Manage and Support the admin & welfare team (2 employees).
Maintain office supplies and inventory, ensuring timely replenishment and cost efficiency.
Serve as a point of contact for internal and external stakeholders, including vendors and clients.
Develop and implement office policies and procedures to enhance workflow and communication.
Plan and coordinate meetings, events, and travel arrangements.
Ensure the office complies with safety and legal requirements.
Manage the schedules of the founders.
Manage the offices front desk operations.

we are seeking a Technical Assistant to support the SVP of our Mapping group.
In this role, you will serve as a trusted partner, ensuring seamless execution of strategic initiatives, tracking key action items, and enabling effective decision-making through structured materials and insights.
This position is an exciting opportunity to drive operational excellence in a fast-paced, innovative environment. You will work closely with senior leadership, contribute to the development of cutting-edge Autonomous Driving technologies, and play a pivotal role in shaping the departments roadmap, processes, and technical advancements.
What will your job look like?
Collaborate closely with the SVP of the Mapping group and department leaders on a daily basis.
Prepare materials and presentations for executive meetings and cross-functional forums.
Summarize key meeting discussions and track action items to ensure follow-through.
Monitor progress and support the successful execution of the departments strategic goals.
Partner with group managers to track and oversee project progress.
Identify, analyze, and resolve technical challenges and roadblocks.
Drive organizational and process changes to align with the department's vision.

About Mindspace Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. Why you’ll love working at Mindspace? Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long term career opportunities, globally. Who is the ideal Mindspacer? You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in. About the position Each Mindspace location is led by its conductor—the site Manager—who orchestrates every aspect of the space. This full-time position, based across two locations in Tel Aviv —reports directly to the City Lead and oversees the entire sales process, day-to-day operations, and local community team. We’re looking for a dynamic leader with a strong management background, a collaborative mindset, and a proven ability to deliver results in a fast-paced environment. Responsibilities
* Overseeing two sites in the center of TLV with full accountability for sales, customer experience, retention, and seamless day-to-day operations.
* Be 100% client-facing, delivering an exceptional customer journey that makes every Mindspace member feel like a superstar.
* Drive sales through strategic goal-setting and oversee the successful execution of those goals.
* Train and mentor the community management team to ensure their professional success.
* Ensure seamless communication, smooth operations, and efficient maintenance at your locations.
* Continuously improve processes using established metrics and KPIs.
* Serve as the trusted point of contact for community members, resolving any member-related issues promptly.
* Cultivate an inclusive environment that sparks collaboration and creativity, both internally and with members.